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35 Responses to “Quick and easy Gantt chart using Excel [templates]”

1. Craig Hatmaker says:

   February 18, 2014 at 1:05 pm

   "Please share your experiences and ideas using comments"

   For those willing to go VBA, XL can do far more w/Gantt Charts. Compare to PapaGantt. https://sites.google.com/site/beyondexcel/project-updates/papagantt-thebigdaddyofxlganttcharts

   While making PapaGantt was neither quick nor easy, using PapaGantt is both, not just for displaying Gantts, but for scheduling tasks as well.

   Reply
2. Stef@n says:

   February 18, 2014 at 3:00 pm

   is it possible to get a xls(m) file ?
   instead of a zip-file with .xml-files ?
   i cannot open it with excel :/
   Regards
   Stef@n

   Reply
   • Hui... says:

     February 18, 2014 at 3:29 pm

     @Stef@n

     Try saving the file and then open from Excel as opposed to opening directly from the post

     Also try this link: http://img.chandoo.org/pm/quick-gantt-chart-template.xlsx

     Reply
3. Darren "AusSteelMan" says:

   February 18, 2014 at 9:16 pm

   Thanks very much for this workbook idea.

   To slightly up-scale functionality I added:
   1. conditional format for when the cell value =2 to be red which could be used for critical path or other activity highlighting needs (milestones perhaps)
   2. conditional format for when the cell value =c to be green which could be used for showing activity progress
   3. conditional format for the same range where formula =DATE(YEAR(D$5),MONTH(D$5),DAY(D$5))=TODAY() and set custom to ;;; and cell fill colour to a light blue. This will highlight today down the whole table to allow quick assessment of activity progress to plan. Anything not green upto where the date indicator is shows activity is behind the plan. Opposite for tasks ahead of the plan.
   (There is probably a better way to get the same result but this works for now. If there is please post for us to share.)

   Hope this made enough sense.

   Also, thanks Craig for the link. I'll have a better look soon.

   Regards,
   Darren

   Reply
4. Lucas Cornell says:

   February 18, 2014 at 9:55 pm

   Hey Chandoo,

   I actually made one of these for a friend of mine but added an extra level of automation.

   Rather than putting in 1 on all the dates the activity occurs, I added a column for start and end date of each project. Then I used formula along the lines of :

   =IF(AND(DateAtTop >= Start Date, DateAtTop <= End Date),1,"")

   Then used the same conditional formatting where 1 was coloured.

   I thought this was a nice touch, especially if a project lasts for many days.

   Let me know what you think 😉

   Lucas

   P.S. First time I've posted here, love your work btw!

   Reply
   • Chandoo says:

     February 19, 2014 at 1:10 pm

     Hi Lucas... welcome to the comments and thanks for your first of many comments.

     I like the idea. In fact, it was one of the first Excel tricks I ever learned (to use conditional formatting to automate things like this). See this (written almost 6 years ago)

     http://chandoo.org/wp/2008/03/13/want-to-be-an-excel-conditional-formatting-rock-star-read-this/

     and scroll-down to the tip on gantt charts. 🙂

     Reply
   • JR says:

     March 27, 2014 at 3:39 pm

     I liked this approach and tried adding it into the Conditional format via Formula = statement. It workd fine with just the AND statement but then I realised you need the "1"'s to calcluate the duration.
     I then put the whole IF statemnt in but it hasnt worked. Any thoughts?
     Ta

     Reply
   • Bjorn says:

     March 24, 2015 at 6:40 pm

     Hi Lucas and Darren,

     I tried the conditional formatting but I really don't succeed in getting the solution. Do you have a template of this?

     Thanks in advance

     Br

     Reply
5. Quick and easy Gantt chart using Excel [templates] | Chandoo.org – Learn Microsoft Excel Online | CareWare says:

   February 18, 2014 at 10:50 pm

   […] http://chandoo.org/wp/2014/02/18/quick-gantt-chart-excel-template/?utm_source=feedburner&utm_med&#8230; […]

   Reply
6. Quick and easy Gantt chart using Excel [templates] | brian halloran's blog says:

   February 18, 2014 at 10:51 pm

   […] via Quick and easy Gantt chart using Excel [templates]. […]

   Reply
7. Prahlad Gorur says:

   February 18, 2014 at 11:11 pm

   Excellent, thanks for this tip and expample.
   I had a monthly reporting template very similar to this, but was done in excel which needed more manual inputs.
   I used your exmaple and updated my monthly group reporting plan.
   I further devided the day into 4 quarters to make it easy for us to followup on different tasks.
   Now, I just have to update the start date, and everything gets udpated by itself in fraction of a second.
   Thanks once again. love your daily udpates.

   Reply
   • Chandoo says:

     February 19, 2014 at 1:12 pm

     Wow.. glad to hear that.

     Reply
   • savi says:

     June 19, 2014 at 12:50 pm

     Hi Prahlad,

     Can you share ur template even i am looking for similar kind of template .where i want day duration ,split in hrs and each task effort represented in hr spent by each resource .

     Thanks
     savi

     Reply
8. Prajay Kumar says:

   February 20, 2014 at 4:58 am

   Hi Chandoo,

   Can you guide on preparing an indian version of the captioned sheet. We have saturdays working :-(, and only one day weekly off on sunday.

   Regards-Prajay

   Reply
9. pavithraravindar says:

   March 3, 2014 at 6:35 am

   Hi Chandoo,very useful post.i need gantt chart for inventory module.

   Reply
10. TechNet Blogs says:

    March 4, 2014 at 1:27 pm

    […] Quick and easy Gantt chart using Excel […]

    Reply
11. Maria says:

    March 24, 2014 at 10:24 am

    Hi.

    Really usefull post. I would like to know if i can also include weekends.

    Thank you

    Reply
12. Shafeeq says:

    April 25, 2014 at 4:23 am

    Hi Chandoo, thank you for the great job, I was wondering if you can customize this sheet for Inventory planning purposes?!

    thank you indeed

    Reply
13. Leyum says:

    August 26, 2014 at 1:34 pm

    This was so helpful. ive been through about 10 different tutorial type things and this has to be the best so far, helped me out a great deal. and now my boss is happy i can make gantt charts!

    thanks

    Reply
14. David says:

    January 30, 2015 at 10:08 pm

    This's a great post, thanks for sharing

    Reply
15. Steven says:

    February 9, 2015 at 9:52 pm

    Hi Chandoo,

    Thanks for the excel tutorial. I wanted to make a simple modification, however it will cause issues with the duration part. I created another rule/cell marked 2. For my project I want to show a projected timeline and then an actual timeline. The issue is that the duration is being logged for when I enter 2, which I want to be projected and not actual. Will you please assist in letting me know how I can create a duration for both project and actual on the same line?

    Thank you,
    Steven

    Reply
16. Joe says:

    February 14, 2015 at 5:31 am

    Showing vertical line between every week is very useful for me, I used to do it manually. Thanks so much!!

    But how about, my gantt chart included Saturday & Sunday, and I want to show the vertical line after Sunday, could any expert teach me how to fix it. Thanks again.

    Reply
17. Helen N says:

    February 20, 2015 at 4:10 pm

    This was so helpful - thank you! I had a bit of trouble with the end of the week conditional formatting over-writing the filled cells but switching the order of the rules sorted it out. Needed to put together a gantt chart quickly for an important bid at short notice and this was just the job - thanks for taking the time to post it. Much appreciated.

    Reply
18. Alina says:

    April 8, 2015 at 2:11 pm

    This is the first time I'm reading a tutorial that actually makes sense 🙂 This is absolutely great, with only one minor issue I can't seem to figure out on my own. How do I include weekends in (or instead of) the Workday formula? Thank you!

    Reply
19. Merry Christmas & Happy New Year 2015 - Easy Learnings says:

    January 8, 2016 at 4:03 pm

    […] This template I made myself but I inspired from Chandoo.org. […]

    Reply
20. Harrison says:

    January 12, 2016 at 6:21 pm

    Hi,

    Sometimes I must work at weekends - it is possible to modify the dates so that you can include Sat + Sun as well?

    Thanks,
    H

    Reply
21. Stuart says:

    February 3, 2016 at 11:55 am

    Nice gantt chart template chandoo, simple but useful

    Reply
22. Kirstin says:

    February 15, 2016 at 7:30 pm

    Thank you so much for this excellent guide! I have adapted this to show scheduled activities at multiple project sites weekly over the course of the year, including active and proposed work. With just a tiny bit of tweaking to your tutorial, I was able to create a chart that suited my needs perfectly!

    Reply
23. Somnath says:

    March 20, 2016 at 9:12 am

    Thank you very much for idea sharing .very innovative workday formula is showing 5 days but i want 6 days , is there any other option plz reply..

    Reply
24. Somnath says:

    March 20, 2016 at 9:26 am

    i got it friends..

    =WORKDAY.INTL(F4,1,11)

    hhhhhh

    Reply
    • Hui... says:

      March 20, 2016 at 12:06 pm

      @Somnath
      I also like the structure using =WORKDAY.INTL(F4,1,"0000001")
      where each day is a 0 or 1

      Reply
25. Cynthia says:

    May 19, 2016 at 2:31 pm

    Hi thanks a lot for the tuto!! It helped me a lot!!
    But can you tell me how can I add a vertical line representing today on it?

    Reply
    • Hui... says:

      May 19, 2016 at 2:38 pm

      @Cynthia

      Open the template
      Select D7:DS26
      Goto Conditional formatting
      New Rule
      Use a Formula
      =D$5=today()
      then set the format as a Red Right Hand Border only
      Apply
      Do not select stop here for the rule

      Reply
26. Muriel says:

    November 14, 2016 at 7:16 pm

    Hi Chandoo,

    I purchased your Project Management templates a month ago and have not had the chance to thank you for the great templates. Thank you!!!!! It has saved me a lot of time creating and re creating templates. Unfortunately, I had to do a lot of customization but it's not that bad. I am now in the process of customizing my GANTT which my boss thinks is too granular. He doesn't want to see a weekly grant. Only the months should be showing. I have researched and researched but to no avail. Do you have any examples I can look at?

    Reply
27. Nadine says:

    January 18, 2017 at 5:34 pm

    Hi Chandoo,
    thanks so much for all your tips on Gantt Table.
    I'm actually building one at the moment and want to use the conditional formatting. However, I always get into trouble with that when I have to add new lines. I don't know the final size of my table yet and I eventually also want other people to be able to work with it.
    Conditional formatting tends to "split up" into various "applies to" ranges when you insert a new row or copy and past values from somewhere.
    I'm sure you've come across this issue already... So far I couldn't find a feasible solution to this. I was wondering if you had an idea / suggestion for me?

    Thanks so much!!!
    Nadine

    Reply

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