I have an exciting news & massive post for you.
As of Jan 19, 2011, our little blog has registered our 20,000th RSS Subscriber. While this is not a huge achievement or anything, It certainly calls for celebration. I am so happy to see our mission to make people awesome in Excel is reaching out to more people everyday. Thank you.
To celebrate this milestone, I am doing a massive post with 220 Excel tips, tricks, tutorials & templates.
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These 220 tips are broken down in to following areas. Click on the links to access them.
- Formulas [52 tips]
- Formatting & Conditional Formatting [36 tips]
- Charting [60 tips & templates]
- Tables & Pivot Tables [15 tips]
- Using Excel [47 tips]
- Free Downloads [5 downloads]
- Recommended Resources [5 resources]
Formulas [52 tips]
Learn 5 tips on how to use IF formula, CHOOSE Formula in Excel. [link]
Find out how you can sum or count values that meet a criteria. A must have tool for any analyst or manager using Excel. [link]
Lookup formulas are famous for a reason. In this article, you will learn how to use them to find anything, well, almost! [link]
While VLOOKUP is awesome, it can-not go left. That is why you must learn how to use INDEX+MATCH combination. [link]
OFFSET formula becomes very important if you ever plan to make an excel dashboard. So go ahead and learn. [link]
I just love SUMPRODUCT formula. And read this to find out why. [link]
SUMIFS & COUNTIFS formulas are like Swiss army knifes. They can do pretty much anything and still look slick. [link]
Find out how you can use ROWS or COLUMNS formulas to generate sequential numbers [link]
Learn how to calculate moving average using Excel. [link]
Learn how to write formulas to test Between condition. [link]
Calculate weighted average using Excel formulas [link]
Learn to write either-or (XOR) conditions using excel formulas [link]
SUBTOTAL is a powerful & low profile formula. In this article we explore the possibilities and show you some cool examples. [link]
If you use Excel to do anything more than counting your chickens, chances are you use VLOOKUP quite often. Read this to learn 6 important VLOOKUP tips. [link]
15 Formulas for Advanced Users
Anyone can write a SUM or IF formula. But how well do you know some of the powerful formulas in Excel. Read this to know 15 very useful formulas in Excel. [link]
10 Formulas & Tips for working with Date & Time in Excel
Dealing with dates is not something only for young people. Analysts and managers work with dates & times all the time. In this article, we explain 10 powerful ways in which you can work with Excel Date & Time values. [link]
Formatting & Conditional Formatting [36 tips]
16 Paste Special Tips & Tricks
Paste special is one of my favorite features in Excel. In this article, we explore various ways paste special can save us time. [link]
5 Ways to become Awesome using Conditional Formatting
Conditional formatting is your way of asking excel to change a cell’s formatting when a certain condition is met. You can use it do some pretty awesome things. In this classic chandoo.org article, learn 5 ways to use conditional formatting to become awesome. [link]
15 Fun things you can do in Excel in less than 15 seconds
How well do you know Excel? See this list to find out 15 simple but fun things you can do in less than 15 seconds. [link]
Charting [60 tips]
Thermo-meter Chart – Excel Tutorial & Free Template
Prepare a thermo-meter chart to compare actual performance with targets. [link]
Bullet Graph – Excel Tutorial & Free Template
Learn how to make bullet graphs using Excel. [link]
Comparison chart – Excel Tutorial & Free Template
Learn how to make an interactive comparison chart to compare one value with several others. [link]
Pareto Chart – Excel Tutorial & Free Template
Pareto analysis is very important in quality control, decision making etc. In this tutorial learn how to create pareto charts using Excel. [link]
Water Fall Chart – Excel Tutorial & Free Template
Water-fall charts are a good way to visualize how various components contribute to the overall outcome. Like how net profit is arrived etc. Know how to make these charts using Excel. [link]
Panel Charts – Excel Tutorial & Free Template
What are panel charts and how to make them using Excel? [link]
Gantt Chart – Excel Tutorial & Free Template
Gantt charts are an excellent way to plan for a project and track it. Learn how to use Excel’s conditional formatting, cell grid structure etc. to make Gantt charts. [link]
Project Timeline Chart – Excel Tutorial & Free Template
Timeline charts are a great for showing project progress and macro level picture. In this article, we show you how to make such milestone / timeline charts using Excel. [link]
Burn Down Chart – Excel Tutorial & Free Template
Burn down charts help you in visualizing how far the project has progressed. Learn how to create these charts using Excel. [link]
Dynamic Chart – simple example – Excel Tutorial & Free Template
Learn how to make simple dynamic chart using Excel data validation feature. [link]
Dynamic Chart with Checkboxes – Excel Tutorial & Free Template
Learn how to make a dynamic chart with checkboxes and interactivity. [link]
More Dynamic Charts – Excel Tutorial & Free Template
Get more examples, templates & tutorials on Dynamic charts using Excel [link]
In-cell Charts – Excel Tutorial & Free Template
Get more examples, templates & tutorials on incell charts using Excel [link]
Make compelling, effective charts by following these 5 simple rules. [link]
5 Chart formatting tips that cost you nothing and make your charts look cool. [link]
Come what may, do not make any of these 6 types of charts. They are ugly. Period. [link]
Charting Lessons from Optical Illusions
We come across optical illusions all the time. But do you know they also teach valuable lessons on chart formatting & Selection? [link]
Pie charts are ineffective in all but few scenarios. But how do you show composition of several values? Read this post to find 10 alternatives to pie charts. [link]
Back in 2009, we ran a contest on how to visualize budget vs. actual data. You can see 14 different charting ideas in this article. [link]
Tables & Pivot Tables [15 tips]
Excel tables are a new and powerful feature introduced in Excel 2007. Ever since I learned them, I have been much more productive while making dashboards or reports. Read these 10 tips to learn how to use Excel tables better. [link]
Pivot tables are a great way to analyze data and make reports. In this post, learn 5 powerful pivot table tricks & tips. [link]
Using Excel [47 tips]
Learn how to use Double click feature on your mouse to save time and become awesome in Excel. [link]
Learn how to use Mouse to become even more productive in Excel [link]
10 Ways to make your Excel Workbooks Boss-proof
While not all bosses are like Dilbert’s boss, we do realize that they like to press things and test. So it is a good idea to make your workbooks boss-proof. Learn 10 tips to do so. [link]
15 Excel Productivity Tips & Tweaks
Do you know that you can customize excel to make yourself more productive? You can turn off annoying features and set default formatting options to save precious time and make better worksheets all the time. Read this post to learn 15 such customizations & productivity tips. [link]
12 Rules for Making Better Spreadsheet Models
It is a good idea to follow a set of principles while designing a complex workbook model or dashboard. In this post you can find 12 rules for making better excel workbooks. [link]
Free Downloads [5 tips]
Using this handy one-pager, you can quickly remember the syntax for the most used formulas. Also find out what to do if there is an error. [link]
Get this e-book (available only on subscription to my newsletter) to enjoy 95 excel tips & tricks. [link]
Learn how to use Excel 2007 Ribbon
Learn how to use Excel 2007’s ribbon based user interface using this handy guide. [link]
12 Rules for Better Spreadsheets – Poster
Larry’s spreadsheet rules in a simple poster. Very useful if you work on spreadsheet models often [link]
Use this cheat-sheet to write better VLOOKUP formulas [link]
Recommended Resources [5 tips]
Join my Excel school program to learn Excel in a step-by-step fashion and become awesome. We have 23 hours of instruction on Excel & 8 hours of lessons on Dashboards. Click here to learn more. [link]
Excel Project Management Templates
Get a copy of my Excel Project Management templates so that you can save time and become a better project manager. The template pack has 24 templates to take care of various key areas of project management like planning, status reporting, tracking, timesheets etc. [link]
Learn 75 Excel Formulas [e-book]
In this easy to understand e-book, I explain 75 very important Excel formulas in plain English. Get a copy today and learn something new. [link]
Jon Peltier’s Charting Utilities
I recommend Jon’s charting utilities. You can make some of the custom charts that are not part of Excel charting gallery in minutes using his tools. They can save you lots of time and money. [link]
Excel Everest Training Kit for Learning Excel
I recommend using Sean’s Excel Everest if you are an Excel beginner. This is an interactive excel workbook designed to teach you various features of Excel. You can read my review. [link]
Thank you
Thanks for your support to Chandoo.org. Without you this milestone or anything else that we achieve is meaningless. I wish you even more awesomeness and knowledge in the months and years to come.
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25 Responses to “Shift Calendar Template – FREE Download”
Hi Chandoo,
your recent postings include only Excel 2007 templates. Unfortunately the company I work at still runs Excel 2003. Is it possible to get your awesome files in other excel version as well?
Thanks so much for your great excel stuff!
Is it possible to do this for shifts with hours instead of days? To organise a three shift day?
Thanks in advance,
Stelios
In my organization there are 45 employees i need split then into three shifts ex:A shift:14,B shift:14,C shift:14 and week off:3 kindly help me on this.
@Masthan
You need to understand what rules your company has for the various shifts / roster combinations
Chandoo, I once did a shift control spreadsheet for my team. I put one person in each line, the columns were the days. I put a shift code in each cell indicating in which shift that person should work, or if the person were out that day. I have two codes for being out. One is for vacations and one is to compensate days worked in weekends. This way I was able to count how many persons I have in each shift, how many were on vacations and how many were out compensating (that's the term we use here) weekend worked hours.
Later I included the possibility of a person be in two lines one for normal hours other for overtime. This is mainly used for planning purposes. If you would like I can send you an example. The only problem of this spreadsheet is that we don't have a person view, only this consolidated view.
Hi George, I would like to have a copy of your spreadsheet if you can share it.
Thanks in advance, Chuck
Hi Chandoo,
Where is the code located ? is it VBA ? If so , how do you hide it ? Or it is .NET ?
Thx
@Idan
.
No VBA or code, it is all done with Mirrors.
Only Joking,
.
But there is no VBA or code,
It is all done with Named Formulas and Lookups.
Have alook at the cells in the calander area and Named Formulas in the Formulas, Name Manager Tab.
How can i calculate between two or more different workbooks? Please, reply me as early as possible.
@Anand
Open the workbooks you want to link to
Start a formula = and click and change between workbooks as required.
You can use the View, Switch window menu to change workbooks mid formula
The format for using workbooks is
=[Workbook.xlsm]Sheet1!$A$1
or
=SUM('[Book2.xls]Sheet1'!$A$1:$D$10)
etc
Hi Chandoo,
I am working with a call centre wherein i ned to update at the month end 20 to 30 employees login hours which are defict to track it at the month end is very difficult is there any template which can be made to track that why on a particular day a guy who needs to be on calls was why not on calls.
Thank you so much Chandoo. This is really helping me. As usual, you rock.
What's FortyTwoDays and Calendar in Name manager?
Both are unused and FortyTwoDays doesn't make any sense.
I have a SQL db that contains records of events scheduled/completed on a particular date. Can this method ous building a calendar be used to display those events on the respective day?
Positively awesome!
I'm attempting to help a friend create a schedule for adult classes - and of course its not"paid help". Here is the scenario:
20 classes, instructor, room#, student class size, start date, number of class days (need to subtract weekends)
class
instructor
room
students
start
#days
PATH
karen
201
21
01/01/13
11
BILLING
jane
401
15
01/12/13
13
MEDISOFT
mike
301
11
01/25/13
9
he'd like to see these classes show up in different colors within the same month's calendar chart. He can draw it, but I'd like to see it done automatically through data, and I just can't visualize it, but I KNOW this will work - can you help?
Jan 🙂
Dear chandoo,
Try many way to download still can't access. Any way we want to try out 3 shifts with 3 guys in a group .eg Group A Morn, Group B Night and Group C Rest. And every each group must work on sunday to take turns. In fact we are security teams so that's why sunday is required to work. Pls guide and show how to put in the working calendar. Thank you in advance.
I've been trying to copy and/or recreate this to use in a workbook I'm doing for the transportation department I'm working for. I need to have the calendar on the first sheet in my document (it has graph's from data on another sheet). I'm trying to use it to track (with the conditional formatting) accidents and injuries. I've redone the conditional formatting to do 4 different accident types (no injury, near miss, OSHA recordable injury and work loss injury), but when I enter the formula's you have in the calendar portion where it says "DateOfFirst-FirstWeekDay" I can't figure out how you did that. Are you able to help?
I would like to use Excel to solve the following problem for a community work. I want to create a Driver schedule for a given month from a pool of volunteers for a community service. Each of these volunteers can drive only on specific days in a week. I would like to populate the driving schedule for each weekday with primary, secondary and tertiary drivers in a random fashion so that I do not overburden one person. I would greatly any help you can provide.
Hi chandoo,
Thanks for your valuable effort for create this template and let me know how to add multiple employees in the the Roaster.
Hi Chandoo,
This article on shift roaster is very helpful. Could you please let me know how i can use the same for n number of resources who work 24/7, considering their leaves and holidays?
Thanks,
Savitha
Hi Chandoo,
This article on shift roaster is very helpful to all. Could you please let me know how i can use the same if I want to add for some more shifts, since the color is not getting change if I add more shifts like 4,5 etc.,
Thanks,
Murali
nice post
How can I change the date to 2017 under Shift Data worksheet.
solution 1:
mydata=B2:C16
stoplist=E2:E8
=LET(RNG,A2:A16,SMR,C2:C16, F,(RNG=E2)+(RNG=E3)+(RNG=E4)+(RNG=E5)+(RNG=E6)+(RNG=E7)+(RNG=E8),SUM(SMR)-SUM(SMR*F))
=LET(RNG,A2:A16,SMR,C2:C16,RH,N(B2:B16=B2), F,(RNG=E2)+(RNG=E3)+(RNG=E4)+(RNG=E5)+(RNG=E6)+(RNG=E7)+(RNG=E8),TOT,SUM(SMR)-SUM(SMR*RH*F),SUM(SMR*RH)-SUM(SMR* RH*F))
ALTERNATE SOLUTION
=SUM(C2:C16)-SUM(FILTER(C2:C16,ISNUMBER(BYROW(A2:A16,LAMBDA(a,TOROW(SEARCH(a,E2:E8),2))))))
=SUM((B2:B16=B2)*(C2:C16))-SUM((ISNUMBER(BYROW(A2:A16,LAMBDA(a,TOROW(SEARCH(a,E2:E8),2))))*(B2:B16=B2)*(C2:C16)))
let
Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
#"Replaced Value" = Table.ReplaceValue(Source,null,";",Replacer.ReplaceValue,{"Column1"}),
#"Transposed Table" = Table.Transpose(#"Replaced Value"),
#"Removed Other Columns" = Table.SelectColumns(#"Transposed Table",{"Column1", "Column2", "Column3", "Column4", "Column5", "Column6", "Column7", "Column8", "Column9", "Column10", "Column11", "Column12", "Column13", "Column14", "Column15", "Column16", "Column17", "Column18", "Column19", "Column20", "Column21", "Column22", "Column23", "Column24", "Column25", "Column26", "Column27", "Column28", "Column29", "Column30", "Column31", "Column32", "Column33", "Column34", "Column35", "Column36", "Column37", "Column38", "Column39", "Column40", "Column41", "Column42", "Column43", "Column44", "Column45", "Column46", "Column47", "Column48", "Column49", "Column50", "Column51", "Column52", "Column53", "Column54", "Column55", "Column56", "Column57", "Column58", "Column59", "Column60", "Column61", "Column62", "Column63", "Column64", "Column65", "Column66", "Column67", "Column68", "Column69", "Column70", "Column71", "Column72", "Column73", "Column74", "Column75", "Column76", "Column77", "Column78", "Column79", "Column80", "Column81", "Column82", "Column83", "Column84", "Column85", "Column86", "Column87"}),
#"Merged Columns" = Table.CombineColumns(#"Removed Other Columns",{"Column1", "Column2", "Column3", "Column4", "Column5", "Column6", "Column7", "Column8", "Column9", "Column10", "Column11", "Column12", "Column13", "Column14", "Column15", "Column16", "Column17", "Column18", "Column19", "Column20", "Column21", "Column22", "Column23", "Column24", "Column25", "Column26", "Column27", "Column28", "Column29", "Column30", "Column31", "Column32", "Column33", "Column34", "Column35", "Column36", "Column37", "Column38", "Column39", "Column40", "Column41", "Column42", "Column43", "Column44", "Column45", "Column46", "Column47", "Column48", "Column49", "Column50", "Column51", "Column52", "Column53", "Column54", "Column55", "Column56", "Column57", "Column58", "Column59", "Column60", "Column61", "Column62", "Column63", "Column64", "Column65", "Column66", "Column67", "Column68", "Column69", "Column70", "Column71", "Column72", "Column73", "Column74", "Column75", "Column76", "Column77", "Column78", "Column79", "Column80", "Column81", "Column82", "Column83", "Column84", "Column85", "Column86", "Column87"},Combiner.CombineTextByDelimiter("|", QuoteStyle.None),"Merged"),
#"Split Column by Delimiter" = Table.ExpandListColumn(Table.TransformColumns(#"Merged Columns", {{"Merged", Splitter.SplitTextByDelimiter(";", QuoteStyle.Csv), let itemType = (type nullable text) meta [Serialized.Text = true] in type {itemType}}}), "Merged"),
#"Added Prefix" = Table.TransformColumns(#"Split Column by Delimiter", {{"Merged", each "|" & _, type text}}),
#"Replaced Value1" = Table.ReplaceValue(#"Added Prefix","||","|",Replacer.ReplaceText,{"Merged"}),
#"Split Column by Delimiter1" = Table.SplitColumn(#"Replaced Value1", "Merged", Splitter.SplitTextByDelimiter("|", QuoteStyle.Csv), {"Merged.1", "Merged.2", "Merged.3", "Merged.4", "Merged.5", "Merged.6", "Merged.7", "Merged.8"}),
#"Removed Columns" = Table.RemoveColumns(#"Split Column by Delimiter1",{"Merged.1"}),
#"Removed Duplicates" = Table.Distinct(#"Removed Columns")
in
#"Removed Duplicates"