220 Excel Tips, Tutorials, Templates & Resources for You [Celebrating 20k RSS Members]

55 Responses to “Send mails using Excel VBA and Outlook”

1. Chris Byham says:

   April 23, 2012 at 9:40 am

   I've written code for Excel to email Commission Statements to Sales People each month - so the commission is firstly calculated using a combination of Access (to manipulate Raw Data from a Mainframe System) and Excel (to put this data into a readable format and calculate commission due - each sales person then has his/her own statement). VBA is then used to run through a list of Sales People, attach the relevant spreadsheet file (sometimes zipping 2 or more files for Sales Team Managers etc) and email to the relevant sales person with a bespoke email message.
   This used to be a manual task and take a small team the best part of an afternoon to manual complete.
   VBA is fantastic in these situations.

   • Kelly says:

     July 24, 2013 at 7:14 pm

     THIS IS EXACTLY WHAT I AM TRYING TO DO ! I need help! Did you use Access to run through the list of people and attach the spreadsheet? Or was this all in excel?

2. Keijo says:

   April 23, 2012 at 12:23 pm

   Hi Chandoo and once again huge thanks for the website. It's truelly awesome!

   I was wondering what would be your solution for the notification that Outlook brings up when trying to automatically send the email via VBA? At least I get an notice that a program is trying to automatically send a email on my behalf when I use the .Send method.

   • Vijay Sharma says:

     April 23, 2012 at 12:52 pm

     Keijo,

     Refer to the article from Microsoft on this issue.

     http://office.microsoft.com/en-us/outlook-help/i-get-warnings-about-a-program-accessing-e-mail-address-information-or-sending-e-mail-on-my-behalf-HA001229943.aspx

     ~VijaySharma

     • Keijo says:

       April 24, 2012 at 1:53 pm

       Thanks Vijay and the rest of you all for your tips and advices. They are very much appreciated. I've already solved the issue with a application.sendkeys command to send the mail, but it isn't a very "awesome" solution so I was just wondering about other solutions. I'll be checking out those links that you all send, thanks!

       • Chris says:

         April 30, 2012 at 1:40 pm

         I use the ExpressClickYes application. The basic version is free and works great for me.

3. Joe Carsto says:

   April 23, 2012 at 12:28 pm

   For many year, I have used a combination of Excel, Access and Outlook to mail various reports to the proper team members. I use a combination of my own VBA code and email code from http://www.rondebruin.nl/sendmail.htm to help automate the process. I use data from the Excel sheets to determine things like: email suject, email priority, the body of the email, etc. I've used this method for so long, I don't know if I could do it manually any longer.

   • Subu says:

     December 19, 2012 at 2:15 pm

     thanks a ton for the link to this website

     that website is awesome !!! such beautiful programs for sending mail with / without attachments

     regards
     Subu
      

4. Patrick says:

   April 23, 2012 at 12:48 pm

   Good stuff! For users who might want to also venture into creating things like Meetings and Task Requests as well as emails, or want to use additional properties/methods associated with the MailItem object, you might want to check this out:

   http://www.experts-exchange.com/Software/Office_Productivity/Office_Suites/MS_Office/A_4316-Automate-Outlook-in-VBA-with-the-OutlookCreateItem-Class.html

5. Ken Puls says:

   April 23, 2012 at 3:54 pm

   Hi Vijay,

   Nice stuff, and super handy. I've been emailing reports from Excel for years, and finally got tired of writing the full blown code each project.

   I created a class module to make this much easier, which may be of some interest to your users. It's late bound, so no need to set any references, and works with all versions of Outlook. The frame to set up an email becomes very easy as well.

   You can find it here if you're interested: http://www.excelguru.ca/content.php?249-Easy-Outlook-Email-Integration

6. Bryan C says:

   April 23, 2012 at 5:19 pm

   I email several reports and dashboards to several people each day. I prefer to simply send "screenshots" (using greenshot or similar) in the body on the email rather than trying to inserct worksheet ranges and what not particulary when sending charts.

   I have been unable to find a good source of vba to automate this procedure. Everyting I can find only captures worksheet ranges instead of screen captures ( just part of the screen, like when you use the crosshairs in greenshot). If anyone has vba that will capute a partial screenshot based on screen coordinates along with the code to paste that screenshot into an outlook body I would greatly indebted.
   Thanks in advance

   • NM says:

     September 19, 2012 at 11:51 am

     Steve Bullen's code comes in very handy for selecting particular sections from a worksheet, copy those to dashboard and then pasting them wherever you need. You can find it at http://www.oaltd.co.uk/excel/default.htm; look for PastePicture.zip. Works like a charm...

7. dan l says:

   April 23, 2012 at 5:31 pm

   I've used the outmail thing for mailing gadgets for quite sometime.

8. René says:

   April 23, 2012 at 5:35 pm

   I've been using a combination of Access, Excel and Outlook to send the reports for some years now. As the data and manipulation of data is straightforward, I always do the manipulation in Access. I have to generate my reports each month, and Access gives me the structure to manipulate without copying formulas etc. Once built, it works for all new added data. And while doing, you build a history. That has proven a good thing as well.
   The final report is created in (or exported to) Excel, and send with Outlook. VBA makes it possible to do this without leaving Access.
   @Keijo: I used to run a little program called ClickYes to get rid of the Outlook notifications. You can call this program from VBA as well. That was in Office 2003 days.
   @Joe: There's a lot of useful VBA examples around, and Ron de Bruin is one of my favorite places to go, as is Chandoo's since the last year or so.

9. Bryan C says:

   April 23, 2012 at 5:51 pm

   Hi Rene,
   I agree that Ron DeBruin's site has the best source of code all in one place for vba to email excel.

   The one thing missing is the ability to email partial screenshots in an outlook body.
   This is really what I need!

10. Doug Hoover says:

    April 23, 2012 at 5:54 pm

    I use Excel and VBA with Novel GroupWise to email task update notifications from a spreadsheet we use for task tracking (Thanks to Chandoo a few years ago for some of the ideas from a TODO LIST posting). The program manager or supervisor can add a task to the job list (each person has a separate worksheet in the shared workbook) then select the rows with the new additions and run the macro. The "canned" e-mail is created with an additional message from the manager and sent to the individual and supervisor with only the updated tasks numbered and listed.
    I don't send the entire worksheet only the contents of the rows and a special few of the columns selected. Not perfect in automation but it works very well manually.
    We have just changed to IBM Lotus Notes and I need to change the VBA code next week, so this post is right on time to keep me thinking straight. I have already found the VBA references I need to change to make NOTES work but it is always good to review the basics.
    Thanks again Chandoo and Vijay.

11. JP says:

    April 24, 2012 at 11:08 pm

    Chandoo, you really need some kind of syntax highlighter.

    Vijay, thanks for posting this code. I'm confused about a couple of things. Your code has Format(xDate, "mm mmmm yy") in it, I think you meant Format(xDate, "dd mmmm yy")? Why do you check if a file exists before deleting it? Also, why do you use FSO instead of 'Dir' and 'Kill' when you already use 'MkDir'? Thanks for your time.

    • Vijay Sharma says:

      April 25, 2012 at 7:22 am

      @JP,

      Thanks for pointing out the "dd", a typo from me on this.

      As you can see the report was desinged at 30 minutes interval and if you needed to run the report multiple times during the day, it would be unnecessary to create multiple copies of the same, hence the delete code.

      FSO is used to bring another object for people to learn, as a lot of time people do not know what are the objects / libraries that exist and how to make use of them.

      ~VijaySharma

      • Laura D. says:

        October 27, 2016 at 9:10 pm

        Vijay...Help! I need to have the file saved in a folder in another directory! "O:\Profitability\2016" How do I do this? Where do I change it in the code? I would like the file name to be in the same format. Right now the macro is telling it to create a folder to save the file in the same place as the template file. I want the created folder to save in that directory on the network. Help!! Thanks!!!

12. Kevin F says:

    April 30, 2012 at 3:09 pm

    I've been using Excel to send meeting notices to our annual internal technical conference attendees.  I get an extract of the data from our registration system, then sort the data by technical session.  Each session is 1 or 2 hours, and there are 3 days of sessions. 

    I then use VBA to build a meeting notice and add the attendees names to the meeting notice.  The notice shows the data and time of the session, along with the room location.  The nice part about this is that each technical session is then put in everyone's calendar. 

    Since I am the originator of the meetings, I can easily send updates to the attendees if anything about the session changes (i.e, room location changes).  Attendees can also see their entire schedule in outlook and on their smart phones.  To do this manually would be nearly impossible.  The VBA program sends out thousands of meeting notices in a few minutes through this automated process, and it works flawlessly.

13. Sending Emails from Outlook using VBA in Excel - JP Software Technologies says:

    May 2, 2012 at 12:52 am

    [...] enjoy reading articles about interop between Outlook and Excel using VBA code. So I read the recent guest post on Chandoo's site with interest. I downloaded the sample workbook to study the code, and I suggest you do the same. [...]

14. Ben B says:

    September 14, 2012 at 7:50 pm

    I have used the VBA in Excel 2007 to send emails for bulk emails that I need, has significantly increased my productivity.
    The Outlook version I have is 2007.  For every email that the XLS tries to send I have to "Allow/Deny" is there a way to remove this "security" feature to allow the email/s to be directly sent w/o user intervention?

15. Luis Boy says:

    October 24, 2012 at 9:14 pm

    Hi everbody, I'm looking for a macro that would allow me to email thet active worksheet but that the email address is not hard coded; something that allows me enter the email address before sending it.

    Any help would be very much appreciated

16. Ram says:

    November 13, 2012 at 2:28 pm

    Hi sir,

    I have tried for send mail using Excel, but When I am trying to add
    5 mailing ids in the "CC" column it's showing #value error message.
    Please suggest how to send mail more than 4 or 5 people at a time.

    Thanks,
    ram 

17. medcare mso says:

    December 14, 2012 at 11:35 am

     
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18. John W says:

    January 2, 2013 at 9:27 pm

    I have several basic email messages saved as xxx.msg files from outlook. I use these as templates for emailing some specific items. I'd like to incorporate the use of the the .msg file (basically just the body). I can't seem to get it to work. Any thoughts?
    Thanks,
    John

19. brendadams says:

    May 11, 2013 at 11:27 am

    Thanks for providing detailed information about email sending though Excel VB & outlook.

    Open Multiple URL

20. Ameila says:

    September 10, 2013 at 4:30 pm

    Thanks for the post. I have been using a program that i found at http://insightaz.com/. They helped me the first time and then when i has reoccurring reports to be done they helped me set up a system that i could use each time a report was needed.

21. Rayudu says:

    October 8, 2013 at 4:34 pm

    Hi Chandoo,

    Nice one, if we are using lotus notes than what changes needs to made in vba. Please let me know.

    Regards,
    Rayudu

22. Binaya says:

    November 19, 2013 at 5:42 am

    I have followed tutorial guidelines and succeed to send email thru Outlook express 2010. But when I used same codes and try to send email on Outlook 2007 it is showing error. Can someone help me how to debug error, I am novice and do not understand much concept. I can forward my workbook but dont know how to attach in this forum 🙁

23. Abby says:

    May 30, 2014 at 12:50 pm

    Hi Vijay,

    Cn you please advice what would be the Vba code for sending email from excel to gmail instead of outlook?

24. Outlook Email Address Vba | OutlookRecoveryGuide.org says:

    October 6, 2014 at 4:41 am

    […] Send mails using VBA and Outlook – How to send emails using … – This is a guest post by Vijay, our in-house VBA Expert. In this article we well learn how to use VBA and Microsoft Outlook to send emails with your reports as attachment. […]

25. George says:

    October 6, 2014 at 6:35 am

    Hi Vijay,

    I have tried to use your vb code in order to send an email from excell, however get the following "Compile error" when trying to run the code:

    "User defined type not defined" and points to the following section in your code:

    Dim olApp As Outlook.Application

    Please note that i am a novice when it comes to the use of VB code in excel, however am able to follow some of the logic if explained in laymens terms:)

    I would very much appreciate your assistance or some direction to resolve.

    kind regards
    George

26. How To Send Outlook Email Using Excel | OutlookRecoveryGuide.org says:

    October 22, 2014 at 1:28 am

    […] Send mails using VBA and Outlook – How to send emails using … – Ever wondered how we can use Excel to send emails thru Outlook? We can use Excel VBA Macros to send emails to others thru Outlook. Scenario: We have an excel […]

27. Jerry says:

    November 17, 2014 at 6:58 pm

    I have a VBA code that helps me send all of my reports via e-mail in Excel. Send single worksheet as an attachment from Excel with VBA code: Excellent VBA Code. Works GREAT !!!

    Instead of entering the To: & CC: e-mails manually, I want to pull the e-mail addresses from a separate worksheet called "E-Mail List". The (a1) has the "To" e-mail address and (b1) has the "CC" e-mail address. I know this is relatively simple to solve but I cannot figure out what I am doing wrong.

    Thank you everyone in advance.

    Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat
    With OutlookMail
    .To = "thatdudesname@thatdudescompany.com"
    .CC = ""
    .BCC = ""
    .Subject = "kte features"
    .Body = "Please check and read this document."
    .Attachments.Add Wb2.FullName
    .Send
    End With
    Wb2.Close
    Kill FilePath & FileName & xFile
    Set OutlookMail = Nothing
    Set OutlookApp = Nothing
    Application.ScreenUpdating = True
    End Sub

28. Anoop Nair says:

    February 9, 2015 at 3:58 am

    Hi Team,

    I am into MIS reporting and wanted a help in automating a report.
    i have a report in which 73 report need to be send and for each report i want he excel content to be pasted on my mail body and the excel to be attached. for the same i have written 73 macro codes for each individual report.
    Now its a manual activity to send each report daily so i wanted to know is there any possible way where i can automate to the fullest way so that it makes my job easier.

    Need your help.

    Anoop

    • Hui... says:

      February 9, 2015 at 5:47 am

      @Anoop

      have a look at:
      http://chandoo.org/wp/2011/09/14/hui%E2%80%99s-excel-report-printer/

29. merlan says:

    February 18, 2015 at 8:49 am

    why i cannot run this there is always an error at the side of declaring the variables...

    in outlook.application

30. Anjan Barua says:

    May 26, 2015 at 2:38 pm

    Hi,

    Is there any possible way to create a hyperlink of inbox mail with excel, so by click to the excel the particular mail can be opend.

31. Pallab says:

    July 12, 2015 at 4:10 pm

    I am trying to send an html page embedding it in the mail body. I have used the htmlbody property of mailitem. But when i use the .htm file in this property the actual mail body shows the file not found error. Can anyone pleaee help with a piece of vba code to resolve this?

32. sandip says:

    July 22, 2015 at 8:23 am

    i need to reply the outook mail. search mail using subject and earliaset mail. please help. need to do this from vba code on excel macro

33. Shafaat says:

    January 14, 2016 at 8:57 am

    Hi team Any one help me out to rectified this need to change lotus mail converted into outlook how can we use this thru out look please help

    vb code given below

    Sub sendmail()
    '
    ' sendmail Macro
    '

    Dim dte As Date
    Dim mon As Integer
    Dim yr As Integer
    Dim mailcount As Integer
    Dim filtercol As Integer
    Dim Maildb As Object
    Dim MailDoc As Object
    Dim attachME As Object
    Dim Session As Object
    Dim EmbedObj1 As Object
    Dim UserName As String
    Dim MailDbName As String
    Dim recipient As String
    Dim ccRecipient As String
    Dim bccRecipient As String
    Dim subject As String
    Dim finlsub As String
    Dim stSignature As String
    Dim addname As String
    Dim bodytext As String
    Dim Attachment1 As String
    Dim Attachment2 As String
    Dim FilName As String
    Application.DisplayAlerts = False
    dte = Date
    mon = Month(dte)
    yr = Year(dte)
    Attachment2 = Range("F15").Value
    Sheets("MAIL-ID").Activate
    Range("AG2").Value = 0
    mailcount = Range("AG14").Value
    subject = Range("F2").Value
    bodytext = Range("F6").Value & Chr(10) & Range("F7").Value & Chr(10) & Range("F8").Value & Chr(10) & Range("F9").Value & Chr(10) & Range("F10").Value & Chr(10)
    addname = Range("F12").Value
    If mon = 12 Then GoTo exitsub
    exitsub: If UCase(Environ$("USERDOMAIN")) "ONEAIRTEL" Then MsgBox "This is not your copy of Filtermails " & Chr(10) & "You are an UNAUTHORISED USER ", vbCritical
    Exit Sub
    validated: If mailcount = 0 Then MsgBox "There are no recepients in your list.", vbCritical, "WHAT ARE YOU DOING?"
    For x = 0 To (mailcount - 1)
    Sheets("MAIL-ID").Select
    Range("AG2").Value = x + 1
    FilName = (Environ$("temp")) & "\temp.xls"
    If Dir(FilName) "" Then
    Kill FilName
    End If
    filtercol = Range("F4").Value
    Range("AG4").Select
    Selection.Copy
    Range("AG7").Select
    Selection.PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks _
    :=False, Transpose:=False
    Application.CutCopyMode = False
    recipient = Range("AG7").Value
    Range("AG5").Select
    Selection.Copy
    Range("AG8").Select
    Selection.PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks _
    :=False, Transpose:=False
    Application.CutCopyMode = False
    ccRecipient = Range("AG8").Value
    If ccRecipient = "0" Then
    ccRecipient = ""
    End If
    Range("AG6").Select
    Selection.Copy
    Range("AG9").Select
    Selection.PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks _
    :=False, Transpose:=False
    Application.CutCopyMode = False
    bccRecipient = Range("AG9").Value
    If bccRecipient = "0" Then
    bccRecipient = ""
    End If
    Range("AG3").Select
    Selection.Copy
    Range("AG11").Select
    Selection.PasteSpecial Paste:=xlPasteValues, Operation:=xlNone, SkipBlanks _
    :=False, Transpose:=False
    Application.CutCopyMode = False
    Range("AG11").Copy (Sheets("DATA").Range("O60000"))
    Sheets("DATA").Select
    If addname = "YES" Then
    finlsub = subject & " ( " & Range("O60000").Value & " )"
    finlbody = "Dear " & Range("O60000").Value & Chr(10) & Chr(10) & bodytext
    End If
    If addname = "NO" Then
    finlsub = subject
    finlbody = bodytext
    End If
    Range("A1").Select
    If Range("a1") = "" Then
    MsgBox "NO or Wrong arrangement of Data in DATA Sheet", vbCritical
    Exit For
    End If
    Selection.AutoFilter
    Selection.AutoFilter field:=filtercol, Criteria1:= _
    Range("O60000").Value
    Range("A1").Select
    Range(Selection, Selection.End(xlDown)).Select
    Range(Selection, Selection.End(xlToRight)).Select
    Selection.Copy
    Workbooks.Add
    ActiveSheet.Paste
    Cells.Select
    Cells.EntireColumn.AutoFit
    ActiveWorkbook.SaveAs Filename:=FilName, FileFormat:= _
    xlNormal, Password:="", WriteResPassword:="", ReadOnlyRecommended:=False _
    , CreateBackup:=False
    ActiveWorkbook.Close
    Set Session = CreateObject("Notes.NotesSession")
    UserName = Session.UserName
    MailDbName = Left$(UserName, 1) & Right$(UserName, (Len(UserName) - InStr(1, UserName, " "))) & ".nsf"
    Set Maildb = Session.GETDATABASE("", MailDbName)
    If Maildb.IsOpen True Then
    On Error Resume Next
    Maildb.OPENMAIL
    End If
    Set MailDoc = Maildb.CreateDocument
    MailDoc.form = "Memo"
    stSignature = Maildb.GetProfileDocument("CalendarProfile") _
    .GetItemValue("Signature")(0)
    With MailDoc
    .SendTo = recipient
    .copyto = ccRecipient
    .blindcopyto = bccRecipient
    .subject = finlsub
    .body = finlbody & vbCrLf & vbCrLf & stSignature
    End With
    MailDoc.SaveMessageOnSend = True
    Attachment1 = FilName
    If Attachment1 "" Then
    Set attachME = MailDoc.CREATERICHTEXTITEM("Attachment1")
    Set EmbedObj1 = attachME.EmbedObject(1454, "", Attachment1, "Attachment")
    Set EmbedObj2 = attachME.EmbedObject(1454, "", Attachment2, "Attachment")
    MailDoc.CREATERICHTEXTITEM ("Attachment")
    End If
    MailDoc.PostedDate = Now()
    MailDoc.send 0, recipient
    Set Maildb = Nothing
    Set MailDoc = Nothing
    Set attachME = Nothing
    Set Session = Nothing
    Set EmbedObj1 = Nothing
    finlsub = Null
    finlbody = Null
    Next
    Sheets("MAIL-ID").Activate
    Range("A1").Select
    MsgBox "Thank you for using this MACRO"
    End Sub

34. kuldeep says:

    April 3, 2016 at 6:06 pm

    Can any one help me to create one macro.

    My work is very simple I need to send multiple email from excel in my excel there are multiple list of to email and cc email excel also contain subject and body of email.

    All this is my requirement.

    • Hui... says:

      April 4, 2016 at 1:14 pm

      @Kuldeep

      This has been asked several times and so using the Search Box at the Top Right of each screen may be a good place to start

      If that doesn't help I'd suggest asking the question in the Chandoo.org Forums http://forum.chandoo.org/
      Attach a sample file with an example of what you are after

35. Lucrecia Mahmood says:

    May 10, 2016 at 12:06 pm

    Invaluable discussion . I am thankful for the points - Does anyone know where my business could acquire a fillable NY DTF ST-330 copy to work with ?

36. Devendra Prakash Jalan says:

    July 16, 2016 at 11:39 am

    I want to send multiple mails, different different data to different different person using one VBA/Macro, is it possible?

    • Diederik says:

      September 23, 2016 at 1:22 pm

      check my post from today, answer is Yes.
      it needs some serouis work/thinking
      But if you have 1 report for x entities you can send them to each entity one by one with VBA. After pushing the button you will barely have time for tea 🙂

37. Laura D. says:

    July 22, 2016 at 3:48 pm

    Can someone help me? I have the code working perfectly with my sheet. However...... I need all the amail features but I need the file to attach as PDF not as an excel file. Again, I need all the features with the email automation, saving the email attachment with the cell reference. Please view my code and tell me how It can attach as a pdf instead of an excel file. Thanks!!!!

    Option Explicit

    Sub ExportEmail()

    Dim objfile As FileSystemObject
    Dim xNewFolder
    Dim xDir As String, xMonth As String, xFile As String, xPath As String
    Dim OlApp As Outlook.Application
    Dim OlMail As Outlook.MailItem
    Dim NameX As Name, xStp As Long
    Dim xDate As Date, AWBookPath As String
    Dim currentWB As Workbook, newWB As Workbook
    Dim strEmailTo As String, strEmailCC As String, strEmailBCC As String, strDistroList As String
    Dim ws As Worksheet

    AWBookPath = ActiveWorkbook.Path & "\"

    Application.ScreenUpdating = False
    Application.DisplayAlerts = False
    Application.StatusBar = "Creating Email and Attachment for " & Format(Date, "dddd dd mmmm yyyy")

    Set ws = Worksheets("Control")
    Set currentWB = ActiveWorkbook

    xDate = Date

    '******************************Grabbing New WorkBook and Formatting*************

    Sheets(Array("Control")).Copy

    Set newWB = ActiveWorkbook

    Range("A1").Select

    Sheets("Control").Select

    '******************************Creating Pathways*********************************

    xDir = AWBookPath
    xMonth = Format(xDate, "mm mmmm yy") & "\"

    xFile = "Business Trip - Request Form for " & Range("b7").Text & " " & Format(xDate, "mm-dd-yyyy") & ".xlsx"

    xPath = xDir & xMonth & xFile

    '******************************Saving File in Pathway*********************************

    Set objfile = New FileSystemObject

    If objfile.FolderExists(xDir & xMonth) Then
    If objfile.FileExists(xPath) Then
    objfile.DeleteFile (xPath)
    newWB.SaveAs Filename:=xPath, FileFormat:=xlOpenXMLWorkbook, Password:="", WriteResPassword:="", ReadOnlyRecommended:=False _
    , CreateBackup:=False

    Application.ActiveWorkbook.Close
    Else
    newWB.SaveAs Filename:=xPath, FileFormat:=xlOpenXMLWorkbook, Password:="", WriteResPassword:="", ReadOnlyRecommended:=False _
    , CreateBackup:=False
    Application.ActiveWorkbook.Close
    End If
    Else
    xNewFolder = xDir & xMonth
    MkDir xNewFolder
    newWB.SaveAs Filename:=xPath, FileFormat:=xlOpenXMLWorkbook, Password:="", WriteResPassword:="", ReadOnlyRecommended:=False _
    , CreateBackup:=False
    Application.ActiveWorkbook.Close
    End If

    '******************************Preparing Distribution List *********************************

    currentWB.Activate
    Sheets("Email").Visible = True
    Sheets("Email").Select

    strEmailTo = ""
    strEmailCC = ""
    strEmailBCC = ""

    xStp = 1

    Do Until xStp = 4

    Cells(2, xStp).Select

    Do Until ActiveCell = ""

    strDistroList = ActiveCell.Value

    If xStp = 1 Then strEmailTo = strEmailTo & strDistroList & "; "
    If xStp = 2 Then strEmailCC = strEmailCC & strDistroList & "; "
    If xStp = 3 Then strEmailBCC = strEmailBCC & strDistroList & "; "

    ActiveCell.Offset(1, 0).Select

    Loop

    xStp = xStp + 1

    Loop

    Range("A1").Select

    '******************************Preparing Email*********************************

    Set OlApp = New Outlook.Application
    Dim olNs As Outlook.Namespace
    Set olNs = OlApp.GetNamespace("MAPI")
    olNs.Logon
    Set OlMail = OlApp.CreateItem(olMailItem)
    OlMail.To = strEmailTo
    OlMail.CC = strEmailCC
    OlMail.BCC = strEmailBCC

    OlMail.Subject = Mid(xFile, 1, Len(xFile) - 4)
    OlMail.Body = vbCrLf & "Hello," _
    & vbCrLf & vbCrLf & "Please find attached the " & Mid(xFile, 1, Len(xFile) - 4) _
    & vbCrLf & vbCrLf & "Regards," _
    & vbCrLf & vbCrLf & ws.Range("b7").Value

    OlMail.Attachments.Add xPath
    OlMail.Display

    Application.StatusBar = False
    Application.ScreenUpdating = True
    Application.DisplayAlerts = True

    End Sub

    • Diederik says:

      September 23, 2016 at 1:35 pm

      Hi Laura, you can use "ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF" etc to save your current sheet as PDF. If you store the filename in a variable like "PDFfile" (DIM as String) you can use that name to attach the PDF in your mail.
      Looks somewhat like this:
      Dim blabla
      Thisfile = Range("S1").Value
      PDFFile = DestFolder & Application.PathSeparator & Thisfile & ".pdf"
      ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=PDFFile, Quality:=xlQualityStandard, IncludeDocProperties:=True, IgnorePrintAreas:=False, OpenAfterPublish:=False

      then you have your PDF file on a serverlocation and you can attach it to a mail

38. Laura D. says:

    July 26, 2016 at 5:19 pm

    I need to change the code bellow to save as .xlsm. I need the macro to stay with the attached file I am sending. Thi is the code I have so far:

    Set objfile = New FileSystemObject

    If objfile.FolderExists(xDir & xMonth) Then
    If objfile.FileExists(xPath) Then
    objfile.DeleteFile (xPath)
    newWB.SaveAs Filename:=xPath, FileFormat:=xlOpenXMLWorkbook, Password:="", WriteResPassword:="", ReadOnlyRecommended:=False _
    , CreateBackup:=False

    Application.ActiveWorkbook.Close
    Else
    newWB.SaveAs Filename:=xPath, FileFormat:=xlOpenXMLWorkbook, Password:="", WriteResPassword:="", ReadOnlyRecommended:=False _
    , CreateBackup:=False
    Application.ActiveWorkbook.Close
    End If
    Else
    xNewFolder = xDir & xMonth
    MkDir xNewFolder
    newWB.SaveAs Filename:=xPath, FileFormat:=xlOpenXMLWorkbook, Password:="", WriteResPassword:="", ReadOnlyRecommended:=False _
    , CreateBackup:=False
    Application.ActiveWorkbook.Close
    End If

39. Shreevathsaa Mahadevan says:

    August 25, 2016 at 7:05 am

    Hi,

    I am trying to send a specific page from a word document through Outlook in Body, I am unable to do. I am able to write a code to send as an attachment. But I need to send it via Body of the email, which will reduce lots of time. Kindly help me in this.

    I wrote a code, which will browse and open a word document. I do no how to select specific page and mail them using Outlook. Please help!

    Sub browse()
    Dim FSO As Object
    Dim blnOpen
    strFileToOpen = Application.GetOpenFilename(Title:="Please choose a file to open", _
    FileFilter:="Word Files *.doc* (*.doc*),")
    If strFileToOpen = False Then
    MsgBox "No file selected.", vbExclamation, "Sorry!"
    Exit Sub
    Else
    Sheet2.Range("G5").Value = strFileToOpen
    Set objWord = CreateObject("Word.Application")
    Set objDoc = objWord.Documents.Open(strFileToOpen)
    objWord.Visible = True
    End If
    End Sub

40. Diederik says:

    September 23, 2016 at 12:58 pm

    Hi all,

    I use Excel to generate individual mails to alle Dutch municipalities.
    I have a workbook with a (dashboard) report and financial data from 400 cities. The workbook also contains a list of 400 email adresses (1 or more contactperson(s) for each city).
    After some trial and error work and some serious copy-pasting code from the net I now have the following VBA code working:

    1 run report for city 1
    2 export report as PDF to serverlocation
    3 create mail (text hard coded in VBA - still need easier way...)
    4 attach PDF (and any other attachement if needed)
    4 send mail to contact person (ore 2 or 3)
    5 start again with city 2 > loop for x times (400 in this case but flexible)

    This all runs in 15 minutes where my co-workers were busy for 5 days before I build them this report. I've build in a message in the statusbar to tell how many reports of x have been send to follow progress.
    First a quarterly service this has now evolved to a monthly service and I use the tricks I learned for more projects like this.
    I started last year with VBA to automate repetitive tasks for my client. It's amazing what you can do with a little bit of VBA 🙂

    BTW I'm a big fan of Chandoo!

    Best Regards, Diederik

41. Laura D. says:

    October 11, 2016 at 8:28 pm

    How do I change the file path to where I want the files saved from being in the same folder as the file?

    I am using the code on this page. I want it sent to another directory. I want the file to stay where it is, but the files that are created I want them to go to "L:\"

    This is an easy one. Thanks!

42. Ranjit Singh Kumar says:

    March 31, 2017 at 12:44 pm

    I have a code to send an email text to the recipient, it works on 32 bit office 2016, however generates a "Microsoft Installer error" in 64 bit office 2016.
    Sub testMail()
    Dim OutApp,outmail As Object
    Set OutApp = CreateObject("Outlook.Application")
    Set OutMail = OutApp.CreateItem(0)
    With OutMail
    .To = "r@r.com"
    .Subject = "Reports"
    .HTMLBody = "Hello"
    .Display
    End With
    End Sub
    This code generates error "Microsoft Software Installer error has occurred". I am using Win7 64 bit and office 2016 64 bit. When I click "Debug", it highlights the line "Set OutApp = CreateObject("Outlook.Application")". Help!!!!

43. Swapnil says:

    February 5, 2018 at 4:58 pm

    hi anyone help me for i have 10 telephone no. i need to send to one person one bye one with same subject i need VBA code for that.