All articles with 'excel tables' Tag

Free Invoice Template using Excel – Download

Published on Mar 19, 2014 in excel apps, Learn Excel
Free Invoice Template using Excel – Download

Anyone running a small business knows the oozing bits of joy when you hear a customer saying, “Can you send me an invoice?”

While creating an invoice is an easy task, if you want something that is professional looking, easy to manage and works well, then you are stuck.

That is where Excel really shines. By using an invoice template, you can quickly create and send invoices.

Today I want to share one such template with you all. Why? Because we are awesome like that.

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Robust Dynamic (Cascading) Dropdowns Without VBA

Published on Feb 25, 2014 in Learn Excel, Posts by Jeff

Recently I posted about how you could construct dynamic (cascading) dropdowns that could easily handle multiple levels, like this: …and we saw that users could subsequently change upstream dropdowns in a way that would make downstream choices invalid, like this: In my previous post I used some VBA to clear out any ‘downstream’ choices if […]

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Dynamic (Cascading) Dropdowns that reset on change

Published on Feb 13, 2014 in Excel Howtos, Posts by Jeff, VBA Macros

Dynamic dropdowns are a handy way to get your users to make choices based on what they’ve previously chosen, while steering them away from making invalid choices. Today we’re going to look at one that easily handles multiple levels, and we’ll take a look at what could go wrong. Let’s see one in action, shall […]

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What do you use Tables for? [poll]

Published on Jul 3, 2013 in Learn Excel

What do you use Excel Tables for?

I will go first, I use them for,

1) Maintaining all my raw data, so that I can use structural references
2) Maintaining various trackers, for example I am tracking all our expenses in USA in a table.
3) For quick formatting of data (zebra lining, filters, sorting etc.)

What about you? What kinds of data are you holding in tables and how are you using them. Please share using comments

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Introduction to Structural References

Published on Jun 26, 2013 in Learn Excel

Ever seen a formula like =SUMIFS(Sheet1!B2:B3923, Sheet1!C2:C3923, A1, Sheet1!D2:D3923, A2) and wondered what it is really doing?!?

If so, you are not alone.

Formulas written with cell references tend to look complicated and clunky. What if we could write formulas in plain English?

That is what Structural References do. When using structural references in formulas, your focus will be on your data, not on which cell ranges the data takes up.

For example, you can write formulas like these:
1) SUM(mySales[no. of customers]) to find how many customers we had.
2) SUMIFS(mySales[no. of customers], mySales[product], “FastCar”) to find how many customers bought “FastCar”

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Learn Top 10 Excel Features

Published on Apr 16, 2013 in Charts and Graphs, Learn Excel, Power Pivot, VBA Macros
Learn Top 10 Excel Features

Last week, we had a lovely poll on what are your favorite features of Excel? More than 120 people responded to it with various answers. So I did what any data analyst worth his salt would do,

I analyzed the data and here are the top 10 features in Excel according to you.

Read on to learn more.

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Designing a dashboard to track Employee vacations [case study]

Published on Jan 24, 2013 in Charts and Graphs, Learn Excel

Employee Vacation Dashboard & Tracker using Excel

HR managers & department heads always ask, “So what is the vacation pattern of our employees? What is our average absent rate?”

Today lets tackle that question and learn how to create a dashboard to monitor employee vacations.

What do HR Managers need? (end user needs)

There are 2 aspects tracking vacations.

1. Data entry for vacations taken by employees
2. Status dashboard to summarize vacation data

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Highlight best week & month in a trend chart [tutorials]

Published on Dec 12, 2012 in Charts and Graphs
Highlight best week & month in a trend chart [tutorials]

When analyzing business data like sales, shop visits or productivity, one of the questions managers always ask is,

What is the best month / week for this data?

To answer this question, we need to make a chart that looks like above. Today, lets learn how to highlight portions of such charts that correspond to best week or best month.

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Customize Zebra lines Quickly using Table Styles [tip]

Published on Sep 19, 2012 in Excel Howtos
Customize Zebra lines Quickly using Table Styles [tip]

Zebra lines, the dull highlighting applied to alternative rows is a very good way to make your tables readable & pretty.

We can use either conditional formatting or table formats to quickly add zebra lines to our data.

But what if you want a little more?

What if you want to highlight, lets say 3 rows in one color and 3 in another and repeat this …

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OFFSET formula – Explained

Published on Sep 17, 2012 in Learn Excel
OFFSET formula – Explained

Today, lets learn OFFSET formula.
OFFSET formula gives us reference to a range, from a given starting point with given height and width in cells.

OFFSET formula syntax
OFFSET formula looks like this:
=OFFSET(starting point, rows to move, columns to move, height, width)

Starting point: This is a cell or range from which you want to offset
Rows & columns to move: How many rows & columns you want to move the starting point. Both of these can be positive, negative or zero. More on this below.
Height & width: This is the size of range you want to return. For ex. 4,3 would give you a range with 4 cells tall & 3 cells wide.

Read on…,

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Interactive Sales Chart using MS Excel [video]

Interactive Sales Chart using MS Excel [video]

Finally, I got some time to sit down and do what I love most – write a blog post to make you awesome in Excel. After a whirlwind trip to Sydney, I am back in India to spend few days with my kids & wife before rushing to Australia to run 2nd leg of my training programs (in Perth, Melbourne & Brisbane). I did 2 sessions in Sydney – one for KPMG and other for public and both went very well. We got lots of positive feedback and people really loved it. I am saving the details for another post, but today lets talk about Interactive Sales Chart using Excel.

Take a look at the Interactive Sales Chart

First, take a look at interactive sales chart. Today, you will learn how to build this using Excel.

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Speed up your Excel Formulas [Speedy Spreadsheet Week]

Published on Mar 20, 2012 in Excel Howtos, Learn Excel
Speed up your Excel Formulas [Speedy Spreadsheet Week]

Excel formulas acting slow? As part of our Speedy Spreadsheet Week, today lets talk about optimizing & speeding up Excel formulas. Use these tips & ideas to super-charge your sluggish workbook. Use the best practices & formula guidelines described in this post to optimize your complex worksheet models & make them faster.

1. Use tables to hold the data
2. Use named ranges & named formulas
3. Use pivot tables
4. Sort your data
5. Use manual calculation mode

… and more. Read on to learn these top 10 tips & ideas to improve performance of your excel formulas.

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8 Tips to Make you a Formatting Pro

Published on Dec 5, 2011 in Excel Howtos, Learn Excel
8 Tips to Make you a Formatting Pro

We can take any Excel workbook and format it until Christmas, and we would still not be done. But not many of us have so much of time or energy. So, today, lets talk formatting.

In this, you will learn how to
1) Use tables to format data quickly
2) Change colors of your worksheet in a snap
3) Use cell styles
4) Quickly clone formatting using format painter
5) Clear formats to begin with a clean-slate
6) Formatting shortcuts
7) Formatting options for print
and 8 ) Why you should not go overboard formatting

So go ahead and become a formatting pro.

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10 Excel Keyboard Shortcuts I can’t live without!

Published on Aug 8, 2011 in Learn Excel
10 Excel Keyboard Shortcuts I can’t live without!

Everyone and their colleague knows the importance of Excel keyboard shortcuts. While it may be a good idea to know a 97 different shortcuts for everything in Excel, the fact is, you don’t use them all the time. So, it all boils down to memorizing the few shortcuts that you use all the time.

In this post, I am sharing 10 such shortcuts that I can’t live without, especially, when I am analyzing data, making charts and formatting my workbooks.

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Use Copy & Paste to Preserve References to Tables [Quick Tip]

Published on May 23, 2011 in Learn Excel
Use Copy & Paste to Preserve References to Tables [Quick Tip]

With Excel 2007, Microsoft has introduced a powerful and useful feature called as Tables. One of the advantages of Tables is that you can write legible formulas by using structural references. That means, you can write easy to understand formulas like this,

But, there is a problem. When you write these formula and drag the formula cell sideways to fill remaining cells, Excel changes table column references and thus makes your formulas almost useless.

Well, there is a simple workaround for this problem

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