All articles with 'Excel Howtos' Tag

Quickly convert numbers stored as text [tip]

Published on Sep 2, 2014 in Excel Howtos
Quickly convert numbers stored as text [tip]

Here is a quick tip to start the week.

Often, we end up with a situation where a bunch of numbers are stored as text.

In such cases, Excel displays a warning indicator at the top-left corner of the cell. If you click on warning symbol next to the cell, Excel shows a menu offering choices to treat the error.

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How to remove all cells containing John (or anything else) [Quick tip]

Published on Mar 15, 2013 in Excel Howtos
How to remove all cells containing John (or anything else) [Quick tip]

Here is an interesting question someone asked me recently,

If I have to delete all rows with “John” in it. Do you know how to do it?

Well, it looks like they really hate John. But it is none of my business.

So lets go ahead and understand a dead-simple way to get rid of all cells with John or whoever else you fancy.

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Show only few rows & columns in Excel [Quick tip]

Published on Jul 24, 2012 in Excel Howtos
Show only few rows & columns in Excel [Quick tip]

Each new sheet in MS Excel comes up with a 1,048,576 rows and 16,384 columns. While it has a certain binary romantic ring to it (2^20 rows & 2^14 columns), I am yet to meet anyone using even half the number of rows & columns Excel has to offer.
So why leave all those empty rows & columns hanging in your reports?

Would it not look cool if your reports showed only few rows & columns as needed, like this:

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Extracting numbers from text in excel [Case study]

Published on Jun 19, 2012 in Excel Howtos
Extracting numbers from text in excel [Case study]

Often we deal with data where numbers are buried inside text and we need to extract them. Today morning I had such task. As you know, we recently ran a survey asking how much salary you make. We had 1800 responses to it so far. I took the data to Excel to analyze it. And surprise! the numbers are a mess. Here is a sample of the data.

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Thermo-meter chart with Marker for Last Year Value

Published on Jun 11, 2012 in Charts and Graphs, Excel Howtos
Thermo-meter chart with Marker for Last Year Value

During a recent training program, one of the students asked,

Thermo-meter chart is very good to show how actual value compares with target (or budget). But how can we add another point for say Last Year value to the chart with out cluttering it.

Something like above.

Sounds interesting? Read on

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Sort Pivot Tables the way you want [Quick tip]

Published on May 31, 2012 in Excel Howtos, Pivot Tables & Charts
Sort Pivot Tables the way you want [Quick tip]

Ever looked at a Pivot table & wondered how you can sort it differently?

“If only I could show this report of monthly sales such that our best months are on top!”

Well, there is a way to do it without sacrificing 2 goats or pleasing the office Excel god. Just use custom sorting options in Pivot tables.

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Highlight due dates in Excel – Show items due, overdue and completed in different colors

Published on May 22, 2012 in Excel Howtos, Learn Excel
Highlight due dates in Excel – Show items due, overdue and completed in different colors

Congratulations to you if your job does not involve dead lines. For the rest of us, deadlines are the sole motivation for working (barring free internet & the coffee machine in 2nd floor, of course). So today, lets talk about a very familiar problem.

How to highlight due dates in Excel?

The item can be an invoice, a to do activity, a project or anything. So how would you do it using Excel?

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Shortcut for Long Models

Published on Dec 14, 2011 in Financial Modeling

Have you created models which run into 20 – 30 years? You might have noticed that navigating to the last year (the last column) is probably the most boring part (and also the most time consuming part). Excel does provide you a shortcut (Ctrl + end), but that hardly works! It’s been a while since […]

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Auditing Spreadsheets? – Disable Direct Editing Mode to save time [quick tip]

Published on Apr 11, 2011 in Excel Howtos
Auditing Spreadsheets? – Disable Direct Editing Mode to save time [quick tip]

For most of us, the prospect of inheriting a large, undisclosed sum of money is bleak. But we have high probability of inheriting a complex Excel workbook with 19 worksheets and 2300 rows of data and 195 formulas. The kind where entire rainbow colors are used to color code accounts receivable statuses. Then what do we do? We spend a whole afternoon (and then the rest of the month) breaking our head trying to figure out why the total revenues are only $ 41.2 million when profits are $ 99.23 million.

So how do we deal with our inheritance?

Here is a quick tip to help you get started. Disable “Direct editing mode“.

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Are You Trendy ?

Are You Trendy ?

Often you may have a set of data and need to know what an intermediate or future value of that data may be.
This week we will investigate 3 methods of tackling this problem using Excel.
In this post we’ll look at manual forecasting.

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How to Embed Youtube videos in to Excel Workbooks?

Published on Jan 11, 2011 in Excel Howtos
How to Embed Youtube videos in to Excel Workbooks?

Often, while creating a complex model or dashboard, you may want to include additional training material in the workbook. So let us learn how to embed flash movies, Youtube videos etc. in to Excel workbooks.

To Embed Flash Movies, Youtube Videos in to Excel, follow these steps.

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Merge Cells without Losing Data [Quick Tip]

Published on Dec 7, 2010 in Learn Excel, VBA Macros
Merge Cells without Losing Data [Quick Tip]

Many of us face this problem. We have some data in a few cells. Either for alignment or structure, we would like to merge the cell contents in to one big cell. But Excel wont help as it cannot merge values from all cells.

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Learn an Excel Feature: Picture Links (or Camera Snapshots)

Published on Oct 19, 2010 in Excel Howtos, Learn Excel
Learn an Excel Feature: Picture Links (or Camera Snapshots)

Today I want to introduce a new excel feature to you, called as Picture link.

Well, picture links are not really new, they are called as camera snapshots in earlier versions. They provide a live snapshot of a range of cells to you in an image. So that you can move the image, resize it, position it wherever you want and when the source cells change, the picture gets updated, immediately.

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Show all the names & their References [Spreadsheet Audit]

Published on Sep 20, 2010 in Excel Howtos
Show all the names & their References [Spreadsheet Audit]

We all have been there. You started to build a simple workbook to keep track of an ongoing project or dashboard or something equally complicated. Even before you realize the workbook has 23 sheets and 41 named ranges all going from one place to another, like flying spaghetti monster, only less awesome. Now, how do […]

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How to show Indian Currency Format in Excel?

Published on Jul 26, 2010 in Excel Howtos
How to show Indian Currency Format in Excel?

This is a guest post by our excel ninja – Hui. Today we will learn how to format numbers and amounts in Indian currency format. Indian numbers are grouped differently than standard English numbers. English Grouping              123,456,789.01 Indian Grouping               12,34,56,789.01 Quick and easy fix to show numbers in Indian format: A custom number format of: […]

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