All articles with 'quick tip' Tag

Figure out slot from given time [quick tip]

Published on Apr 19, 2016 in Excel Howtos, Quick Tip
Figure out slot from given time [quick tip]

Here is an interesting scenario.

Let’s say you are looking at a time, like 9:42 AM and want to know which 15 minute slot it fits into. The answer is 9:30 – 9:45. But how would you get this answer thru Excel formulas?

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Autosum many ranges quickly with Multi-select & ALT= [quick tip]

Published on Feb 26, 2016 in Keyboard Shortcuts, Learn Excel
Autosum many ranges quickly with Multi-select & ALT= [quick tip]

Let’s say you have data in a worksheet in various ranges, and you want sum up each range at the bottom.

Something like this:

How to do all this one shot?

Simple. We use multi-select & ALT=

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Format charts quickly with chart styles & color themes [quick tip]

Published on Jan 27, 2016 in Charts and Graphs
Format charts quickly with chart styles & color themes [quick tip]

Here is a quick tip to reduce the time you spend on chart formatting – use chart styles & color themes.

Excel offers various pre-defined color schemes and chart styles. Using them is very simple.

  1. Select your chart
  2. Go to Chart Design ribbon
  3. Click on the style or color scheme you want.
  4. Your chart changes instantly.
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Edit cells & formulas faster [shortcut]

Published on Nov 16, 2015 in Excel Howtos
Edit cells & formulas faster [shortcut]

Let’s keep this simple & short.

Whenever you are editing cells or formulas, the usual sequence is like this:

  1. Double click on the cell you want to edit
  2. For existing cells: Go to the left most / right most part and start typing
  3. For blank cells: start typing right away

Here is a faster sequence:

Read on…

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Show forecast values in a different color with this simple trick [charting]

Published on Sep 16, 2015 in Charts and Graphs
Show forecast values in a different color with this simple trick [charting]

Let’s say you made a chart to show actual and forecast values. By default, both values look in same color. But we would like to separate forecast values by showing them in another color.

If you are a seasoned Excel user, you may be thinking, “Oh, that’s easy. I will just create 2 sets of data (one for actual and one for forecast), make a chart from them and apply separate colors.”

But here is a really simple way to get the same effect.

Use a semi-transparent box to mask the forecast values, as shown above. Read on to learn how to do this.

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Filter as you type [Quick VBA tutorial]

Published on Aug 22, 2015 in VBA Macros
Filter as you type [Quick VBA tutorial]

Filtering a list is a powerful & easy way to analyze data. But filtering requires a lot of clicks & typing. Wouldn’t it be cool if Excel can filter as you type, something like above.

Let’s figure out how to do this using some really simple VBA code.

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Give descriptive titles to your charts for best results

Published on Aug 19, 2015 in Charts and Graphs
Give descriptive titles to your charts for best results

Here is a simple & effective tip on charting.

Give your charts descriptive & bold titles.

How to set up title that are smart & descriptive?

Simple, follow below steps.

  1. Create the title you want in a cell
  2. Select the chart title
  3. Go to formula bar, press = and point to the cell with title
  4. Press enter.
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Work with charts faster using selection pane & select object tools [quick video tip]

Published on Aug 14, 2015 in Charts and Graphs, Excel Howtos

Working with multiple charts (or drawing shapes / images) can be a very slow process. But here is a secret to boost your productivity.

Use selection pane & select object tools

Selection Pane & Select Objects?

If you have never heard of these, don’t worry. These are 2 very powerful features hidden in Excel. Once you know how to unlock them, you will never look back.

How to use selection pane & select object tools to work with charts faster – Video

In this video, understand how to use these powerful features to work with charts faster.

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Format faster with paste special & double click [video]

Published on Aug 12, 2015 in Learn Excel
Format faster with paste special & double click [video]

Making your workbooks, charts, dashboards & presentations beautiful is a time consuming process. It is a mix of art & craft. Naturally, we spend hours polishing that important slideshow or visualization. But do you know about simple features in Excel that can save you a lot of time and help you create gorgeous output?

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Make bar charts in original order of data for improved readability [charting tip]

Published on Aug 10, 2015 in Charts and Graphs
Make bar charts in original order of data for improved readability [charting tip]

To make friends in a new town hit the bars – Old saying.
To make sense of a new data-set, make bar charts – New saying.

Bar charts (or column charts if you like your data straight up) are vital in data analysis. They are easy to make. But one problem. By default, a bar chart show the original data in reverse order.

See the above example.

Unfortunately, we humans read from top to bottom, not the other way around.

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Declutter your reports by showing icon only

Published on Aug 9, 2015 in Excel Howtos
Declutter your reports by showing icon only

Conditional formatting is one of the most powerful & awesome features of Excel. It is very easy to setup. Naturally, people use it extensively. But the default conditional formatting rules can clutter your reports. Here is one tip that can declutter your reports.

Just show the formatting, not values.

See the above report.

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Remove duplicate combinations in your data [quick tip]

Published on Aug 7, 2015 in Excel Howtos
Remove duplicate combinations in your data [quick tip]

By now, we know how to remove duplicates from data. You can use the Remove Duplicates button to do that.

But do you know that we can use remove duplicates button to get rid off duplicate combinations too?

Remove duplicate combinations – Tutorial

To remove duplicate combinations in your data, just follow below 4 steps:

  1. Select your data
  2. Click on Data > Remove Duplicates button
  3. Make sure all columns are checked
  4. Click ok and done!

See this demo:

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Clean data quickly with Flash Fill

Published on Aug 1, 2015 in Excel Howtos
Clean data quickly with Flash Fill

Excel has many powerful & time-saving features. Even by Excel’s standard, Flash Fill is magical. Introduced in 2013, Flash Fill is a rule engine to Excel’s fill logic. Every time you type something in a cell, Excel will try to guess the pattern and offers to fill up the rest of cells for you. That is some serious time saving magic.

Let’s understand what Flash Fill is and few sample use cases.

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How to find out if a text contains question? [Excel formulas]

Published on Jul 17, 2015 in Excel Howtos, Learn Excel
How to find out if a text contains question? [Excel formulas]

On Wednesday (15th July), I ran my first ever webinar, on a topic called, “How to be a BETTER Analyst?” (here is the replay link, in case you missed it).  It was a huge success. More than 1,100 people attend the live webinar and hundreds more watched the replay. As part of the webinar, we had interactive Q&A. Viewers posted their questions and I replied to as many of them as I can.

After the webinar, I wanted to make sure I covered all the questions. So I downloaded the chat history. There were more than 700 messages in it. And I am not in the mood to read line by line to find-out the questions. A good portion of chat messages were not questions but stuff like ‘hello everyone, I am from Idaho’, ‘Wow, Chandoo has beard!”, “Enjoying a beer in Belgium while watching webinar” etc. So I wanted a quick way to flag the messages as question or not.

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Are you an analyst? Use these 25 shortcuts & tricks to boost your productivity

Published on Jul 7, 2015 in Keyboard Shortcuts, Learn Excel
Are you an analyst? Use these 25 shortcuts & tricks to boost your productivity

Analyst’s life is busy. We have to gather data, clean it up, analyze it, dig the stories buried in it, present them, convince our bosses about the truth, gather more evidence, run tests, simulations or scenarios, share more insights, grab a cup of coffee and start all over again with a different problem.

So today let me share with you 25 shortcuts, productivity hacks and tricks to help you be even more awesome.

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