Ever have a report that is too big to fit in one screen but when you scroll you loose the context? Something like this..
Use FREEZE PANES option in Excel to “Freeze” top rows / columns
We can use the excellent “Freeze panes” option in Excel to make the top few rows (and columns) sticky. This will make your reports so much better. Here is the process to “freeze top rows”.
- Select the row immediately under the rows you want to freeze (For example, if you want to freeze rows 1:4, select row 5).
- You can click on the row number to select the entire row.
- Go to View Ribbon and click on “Freeze Panes” and select the first option (which is also “Freeze panes”)
- That is it. Your top rows are now frozen.
See this illustration to understand the process.
Demo of Before & After Freeze Panes
Here is a quick demo the freeze panes in action for a busy sales report.
How to freeze second row in Excel?
To freeze second row (or any number of rows), just select the row immediately under the data. For example, to freeze second row, you select row #3.
Then go to View ribbon and click on Freeze Panes > Freeze Panes.
Your first two rows are now frozen or made sticky.
How to Freeze the first few columns?
You can use the same technique to freeze first few columns so you can scroll horizontally and still have visibility about the data. For example, something like this:
To freeze first few columns in your spreadsheet, follow these steps:
- Select the first column after the columns you want to freeze (for example if you want to freeze column A, then select B)
- Go to View Ribbon, select Freeze Panes > Freeze Panes.
- That is it. Your first few columns are now sticky.
How to freeze both rows & columns?
You can also use the “freeze panes” option of Excel to freeze or sticky both rows & columns. This is incredibly helpful when dealing with big spreadsheets or reports. For example, this is how the freeze would look like:
- To freeze both rows & columns, select the first cell under the freeze area. See this illustration to understand what I mean.
- After you selected the cell, go to View ribbon > Click on “Freeze panes” to freeze both rows & columns above & to the left of the selected cell.
- That is it. Now your freeze (sticky area) is set. You can scroll down or right and the frozen cells always stay visible.
How to “UNFREEZE” and go back to normal scrolling behavior
To Unfreeze or remove the freeze effect on your spreadsheet, Just go to View Ribbon and click on the Freeze Panes > Unfreeze Panes any time. You don’t have to select any cell or column or row for this. It will remove any freeze effect your have set.
Keyboard Shortcuts to Freeze and unfreeze
You can also use the keyboard shortcuts to quickly set or remove freeze effect on your worksheet.
- To freeze top rows: Go the the first cell under the area you want to freeze. Press Shift + Space to select entire row. Now Press the keyboard sequence ALT W F F to freeze the top rows.
- To freeze left few columns: Go to the first cell right of the columns you want to freeze. Press CTRL + Space to select the entire column. Press the keyboard sequence ALT W F F to freeze the left columns.
- To freeze both rows & columns: Select the first cell under & right of the area you want to freeze (for example, if you want to free rows 1:3, columns A:C, select D4). Press the keyboard sequence ALT W F F to freeze (sticky) the cells on top & left.
- To unfreeze: Press the keyboard sequence ALT W F F.
Freeze vs. Split in Excel
Excel also offers a helpful feature called “Split”. With this, we can split the spreadsheet into two individually scrollable areas. You can use this if you want to be able to see two halves of a big workbook and scroll separately.
To split the worksheet at a specific row (or column), select the entire row (or column) and then go to View ribbon and click on “Split” (shortcut sequence: ALT W S)
Here is a quickly illustration of Freeze vs. Split.
When to use Split?
If you want to be able to “scroll” individually in both areas of the screen, then split is what you need. On the other hand, if you just want to scroll on the sheet, but always have the “top few rows” visible, then freeze is the option for you.
Other options to consider
Excel also offers many other ways to work with your data when you have too much of it to see clearly. Here are few of my favorite options:
- Excel tables: These are perfect if you just want to see the heading row. Once you format your data as a table (CTRL T), the top row is always visible, even when you scroll. Learn more about Excel tables here.
- Focus Cell: This new feature allows to highlight the entire row & column of selected cell and follows your selection around the workbook. Very helpful to understand which data you are looking at any point of time. Find it in the view ribbon > focus cell (ALT W E). Here is a quick demo of focus cell in action.
- New Window: You can also use the “new window” option of the view ribbon to open another Excel window with the same file. This is helpful if you want to see sheet1 of the file in one monitor and sheet 2 of the file in another monitor. To open the new window, press ALT W N (or go to View ribbon and click on the New Window button). Any updates or changes you make in one window are automatically reflected in the other window.
In conclusion – Freeze panes is an excellent productivity tool
I think all spreadsheet power users need to know and use “freeze panes” to their advantage. It is an excellent tool to improve UX of your worksheets and stay on top of the data.
27 Responses to “Sum of Values Between 2 Dates [Excel Formulas]”
I would apply a filter and use function subtotal, with option 9. This way you can see multiple views based on the filter.
hey Chandoo, the solutions you proposed are very efficient, but if I wanted to be fancy I would do it this way .. the references are as your example workbook.
=SUM(INDIRECT("C"&(MATCH(F5,B5:B95)+4)):INDIRECT("C"&(MATCH(F6,B5:B95)+4)))
I like things simple:
=SUMIF(B5:B95,">="&F5,C5:C95)-SUMIF(B5:B95,">"&F6,C5:C95)
use something like: =SUM(OFFSET(B1,0,0,DATEDIF(A1,D1,"d")))
and have D1 be the date that I want to sum to.
In Excel 2003 (and earlier) I'd use an array formula to calculate either with nested if statements (as shown here) or with AND.
{=SUM(IF(B5:B95>F5,IF(B5:B95<F6,C5:C95,0),0))}
Note that I truly made this for BETWEEN the dates, not including the dates
I turned the data set into a table named Dailies.
I named the two limits StartDate and EndDate.
And used an array formula:
{=SUM((Dailies[Date]>=StartDate)*(Dailies[Date]<=EndDate)*Dailies[Sales])}
If I would still be using the old Excel I would do it as follows:
SUMIF($B$5:$B$95,"<="&H6,$C$5:$C$95)-SUMIF($B$5:$B$95,"<"&H5,$C$5:$C$95)
Works as simple as it is.
Regards
=sum(index(c:c,match(startdate,c:c,1)+1):index(c:c,match(enddate,c:c,1))
=sum(index(c:c,match(startdate,b:b,1)+1):index(c:c,match(enddate,b:b,1))
Great examples and thanks to Chandoo. You have simplified my work.
Hi! great tips I have found in your page, have you seen this
http://runakay.blogspot.com/2011/10/searching-in-multiple-excel-tabs.html
[...] I'm not sure I understand your question fully, but have a look at this: Sum of Values Between 2 Dates [Excel Formulas] | Chandoo.org - Learn Microsoft Excel Online [...]
Thank you! Thank you! Thank you!
=SUMIF(A2:A11;">="&B13;B2:B11)-SUMIF(A2:A11;"<"&A11;B2:B11)
awesome... thank yoo Chandoo!
which is most efficient and fast, if all are efficient ?
Thank you for this formula, I've just spent ages trying to find something to work on my data, I knew it would be possible! Don't care if others think there are easier/other ways to do it, you explained it so I understood it and could apply it to what I was doing so I'm happy!
The above said example is awesome for calculating values between dates,
can you pls let know how to calculate sale values if we have 10 sales boys for
ex: 1,rama
2,krishna
3,ashwin
4,naga
5,suresh
how much rama sale value between 1/jan/2015 to 10/jun/15
how much krishna sale value between 10/jan/2015 to 15/july/2015
i think you understood can you pls let me know the formula for how to calculate the sale between diffrent sale man sale value from master data file
Thanks,
Nagaraju
Hi
I have a list of people's names in column A, I have a list of dates in column B which records the dates they have been off sick, in column C I have either 1 if it is a full sick day or 0.5 if it is a half day.
What I would like to do is to add up the number of dates a specific person has been off within two dates.
For example, I want to look at my list of names and to find Joe Bloggs (column A), then add up all his sick days (column C). The start date will be in cell E1 and the end date will be in F1.
If this possible using SUMIFS?
List of names are in range A2:A100
List of dates in B2:B100
List of sick days (either 0.5 or 1 in C2:C100
The start date is in cell E2
The end date is in cell F2
Your help would be greatly appreciated.
Yes, with the help of SUMIFS you can have the solution.
Note: you need have an extra col. D2 where you will input Name of the person.
=SUMIFS(C2:C100,A2:A100,D2,C2:C100,">="&E2,C2:C100,"<"&F2)
Col. A Col. B Col. C Col.D Col. E Col. F
Name Date Sales
ABC 28-Jun-11 1 MNO 28-Jun-11 25-Sep-11
XYZ 29-Jun-11 0.5
MNO 30-Jun-11 1
PQR 1-Jul-11 1
Typo ERROR / Correction in formula:
Yes, with the help of SUMIFS you can have the solution.
Note: you need have an extra col. D2 where you will input Name of the person.
=SUMIFS(C2:C100,A2:A100,D2,B2:B100,">="&E2,B2:B100,"<"&F2)
Hi
I have a list of people's names in column A, I have a list of dates in column B which records the dates they have been off sick, in column C I have either 1 if it is a full sick day or 0.5 if it is a half day.
What I would like to do is to add up the number of dates a specific person has been off within two dates.
For example, I want to look at my list of names and to find Joe Bloggs (column A), then add up all his sick days (column C). The start date will be in cell E1 and the end date will be in F1.
If this possible using SUMIFS?
List of names are in range A2:A100
List of dates in B2:B100
List of sick days (either 0.5 or 1 in C2:C100
The start date is in cell E2
The end date is in cell F2
Your help would be greatly appreciated.
Viv
@Viv
Can you please post the question in the Chandoo.org Forums
http://forum.chandoo.org/
Please attach a file so that a specific answer can be delivered.
Thanks for this - it solved the problem that I was having. However can someone please explain to me why the "" needs to be around >= and <= as well as why we need to add & in order for the formula to work? Thanks in advance!
This formula works perfectly as well. Any ideas?: =SUM(INDEX(C5:C95,MATCH(H5,B5:B95,1)):INDEX(C5:C95,MATCH(H6,B5:B95,1)))
ikkeman had posted the same thing.
I am trying to sum total a range of cells between date ranges ie column n has $ amounts column d has the transaction dates ie 1/3/2015 or 25/3/2015 or 25/4/2015 column b has the text saying drp or distribution - reinv
In another cell I am trying to sum or total (in column n) with the value of a range of different dates (column d) that contain different text (column b) ie cell n48 is 50, n65 is 85, n165 is 36
with the dates ie cell d48 is 1/3/2015, d65 is 25/3/2015 and d165 is 25/4/2015
with different text that says drp or distribution - reinv ie cell b48 is drp, b65 is distribution - reinv, b165 is drp
If I wanted to sum the amounts between 1/3/2015 to 31/3/2015 with drp then the total would be 50. Also if I wanted to sum the amounts between 1/4/2015 to 30/4/2015 with drp the sum total would be 36 If I wanted to sum the amounts between 1/3/2015 to 31/3/2015 with drp and distribution - reinv the sum would be 115
What would the formula be for these different questions
hope you can help, it has been driving me nuts and cant work it out