We all know that incell charts are a very cool way to explore and visualize data. Personally I like them so much that I have written several tutorials on it here. Today we will see how a Job dashboard on “50 best cities for finding a job” originally prepared by Indeed job search engine can be recreated in Excel using In-cell charts.
The original dashboard looked like this:
We can re-create it in Excel with the following steps.
Step1 : Get the data
Of course this is very simple. I went to the web page and copied the data. Pasted it in to a text file and cleaned it up until it is ready. Then I imported the data to excel by using Import Text to Columns feature.
Step 2 : Find the symbols for Person and Employment vacancy icons
This is even more simpler. I just went to Insert > Symbol and selected “Webdings” font. The person icon is available there. Unfortunately I couldn’t find any character that looks like a chair. So I have used the computer icon (available in wingdings font).
Step 3 : Create the In-cell Chart
All we have to do is write REPT Excel Formula.
Step 4 : Add the final touches
If you look at the original chart, it also has up and down arrows to show when the ranking of the city has changed compared to previous reporting period. I have used custom cell formatting to achieve this effect. The custom formatting code used is:
[Blue]"? "0;[Red]"? "0;;
I have also adjusted the font colors and did some table formatting (like adding borders, removing gridlines etc.).
Final In-cell Dashboard of 50 Best Cities for Finding a Job
This is the final outcome
Download the Incell Dashboard on Best Cities to Find Jobs
You can download the in-cell job dashboard from here [.zip version]
Conclusions
As I said, in-cell charts are lot more fun, lot more easier to build and play with and they add variety to your dashboards, reports and general visualizations. Experiment with an in-cell chart today see if they work for you.
Further Resources on In-cell Charting & Dashboards
- Incell Bar Chart Tutorial
- Incell Sparklines Tutorial
- Incell Pie charts Tutorial
- Incell Bullet Graphs Tutorial
- Incell Dot Plots Tutorial
- Incell charts w/ Conditional Formatting
- Excel Dashboards – Tutorials, Tips and Techniques
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7 Responses to “Extract data from PDF to Excel – Step by Step Tutorial”
Dear Chandoo,
Thank you very much for this and it is very helpful.
However, all the Credit Card Statements are now password protected.
Please advise how can we have a workaround for that
Hello sir,
How to check two names are present in the same column ?
Thanks and Regards
Hi, Thank you for the great tip. One problem, when I click on get data >> from file, I don't see the PDF source option. How can I add it?
I tried to add it from Quick Access toolbar >>> Data Tab, but again the PDF option is not listed there.
I am using Office 365
Hi, Thank you for your video. I see you used the composite table, but I when I load my pdf, it does not load any composite table. It has 20 tables and 4 pages for one bank statement. I have about 30 bank statements that I want to combine. Your video would work except that I can't get the composite table and each of the tables I do get or the pages does not have all the info. what to do?
Dear Chandoo,
How do we select multiple amount of tables/pages in one PDF and repeat the same for rest of the PDF;s in the same folder and then extract that data only on power query.
Thank you
Hi, Thank you for your video. I see you used the composite table, but I when I load my pdf, it does not load any composite table. It has 20 tables and 4 pages for one bank statement. I have about 30 bank statements that I want to combine. nice share
One bank statement takes up 20 tables and four pages in this document. I need to consolidate roughly thirty different bank statements that I have. Your video would be useful if I could only get the composite table, which I can't for some reason, and each of the tables or pages that I can get is missing some information.