All articles with 'countifs' Tag

Avoid Hiring Boo-boos with Excel – COUNTIFS for the win [video]

Published on Apr 26, 2017 in Excel Howtos, Learn Excel
Avoid Hiring Boo-boos with Excel – COUNTIFS for the win [video]

Imagine you are head of human resources at Casual Contracting Co. Every month you hire a lot of temporary staff who spend 1-4 months with CCC before leaving. Sometimes you hire the same people again. Of late, you have noticed a strange process gap. You are paying same person two (or more) salaries.

This is because you are hiring a person for new temp role even before their current one ended. See above picture.

So how to avoid making such hiring boo-boos.

Simple, using Excel of course.

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Finding if a cell has 7 in it… [Pattern matching in Excel]

Published on Oct 18, 2016 in Learn Excel
Finding if a cell has 7 in it… [Pattern matching in Excel]

Imagine you work at MI5 as a HR officer. You want to find all agents who have license to kill (licence 7). Your data looks like above.

How would you go about it? 

If you filter the list or use FIND() or SEARCH() formulas, you will end up with agents who also have licenses 77, 17 or not7. So how would you solve this problem?

Of course, you do what any smart person does. You summon Excel and ask it nicely by using some wicked pattern matching logic.

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Analyzing half a million complaints – Customer Satisfaction Scorecard [Part 3 of 3]

Analyzing half a million complaints – Customer Satisfaction Scorecard [Part 3 of 3]

This is the final part of our series on how to analyze half a million customer complaints. Click below links to read part 1 & 2.

  1. Complaint reason analysis – Part 1
  2. Regional trends & analysis – Part 2

Customer satisfaction scorecard

In the previous parts of this case study, we understood what kind of complaints were made and where they came from (states). For the customer satisfaction scorecard, let’s focus on individual companies.

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Employee training tracker & calendar – tutorial & download

Published on Nov 4, 2015 in Charts and Graphs, Learn Excel
Employee training tracker & calendar – tutorial & download

Imagine you are the head of training department at ACME Inc. You arrange training programs round the year to empower your team. It is hard work, coordinating between employees, trainers, department heads, venues and coffee machines. What if there is something to help you keep track of all this? I am not talking about getting you a shiny new iPad, you silly. I am talking about a tracker & calendar built in Excel that ties everything together (well, almost everything, you still have to fill the coffee machine.)

We are going to build a training program tracker & calendar using Excel.

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How to find out if a text contains question? [Excel formulas]

Published on Jul 17, 2015 in Excel Howtos, Learn Excel
How to find out if a text contains question? [Excel formulas]

On Wednesday (15th July), I ran my first ever webinar, on a topic called, “How to be a BETTER Analyst?” (here is the replay link, in case you missed it).  It was a huge success. More than 1,100 people attend the live webinar and hundreds more watched the replay. As part of the webinar, we had interactive Q&A. Viewers posted their questions and I replied to as many of them as I can.

After the webinar, I wanted to make sure I covered all the questions. So I downloaded the chat history. There were more than 700 messages in it. And I am not in the mood to read line by line to find-out the questions. A good portion of chat messages were not questions but stuff like ‘hello everyone, I am from Idaho’, ‘Wow, Chandoo has beard!”, “Enjoying a beer in Belgium while watching webinar” etc. So I wanted a quick way to flag the messages as question or not.

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Who is the most consistent seller? [BYOD]

Published on Feb 18, 2015 in Analytics, Excel Howtos, Pivot Tables & Charts
Who is the most consistent seller? [BYOD]

Who is the most consistent of all?

Imagine you are a category manager at a large e-commerce company. Your site offers various products, but you don’t really make these products. You list products made by other vendors on your site. Every day, these vendors would send you invoices for the amount of product they have sold. Above is a snapshot of such invoices.

Looking at this list, you have a few questions.

  1. Who is the best seller?
  2. Who is the most active seller?
  3. Who is the most consistent seller?
  4. Which seller has fewest invoices?

Let’s go ahead and answer these using Excel. Shall we?

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CP021: How to quickly compare 2 lists in Excel

Published on Oct 2, 2014 in Chandoo.org Podcast Sessions, Excel Howtos
CP021: How to quickly compare 2 lists in Excel

In the 21st session of Chandoo.org podcast, lets compare lists. Quickly

What is in this session?

Comparing things is a favorite pastime for analysts all over the world. Sadly, it is also an area where we waste hours. So in this episode, I share my top secret comparison techniques to save you time.

Note: This is a short format podcast. That means you spend less time listening to it, while becoming more awesome.

In this podcast, you will learn,

  • Why I sound like I am on a secret mission at a mafia hideout.
  • 5 ways to compare 2 lists
    • Manual method
    • Conditional Formatting
    • Row Differences
    • LOOKUP formulas
    • COUNTIF formulas
  • Bonus tip: Removing duplicates
  • Conclusions
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How to create interactive calendar to highlight events & appointments [Tutorial]

Published on Apr 9, 2013 in Charts and Graphs, Learn Excel, VBA Macros
How to create interactive calendar to highlight events & appointments [Tutorial]

One of the popular uses of Excel is to maintain a list of events, appointments or other calendar related stuff. While Excel shines easily when you want to log this data, it has no quick way to visualize this information. But we can use little creativity, conditional formatting, few formulas & 3 lines of VBA code to create a slick, interactive calendar in Excel. Today, lets understand how to do this.

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Use Advances vs. Declines chart to understand change in values

Published on Feb 21, 2013 in Charts and Graphs
Use Advances vs. Declines chart to understand change in values

Lets say you are responsible for sales of 100s of products (which belong to handful of categories). You are looking at sales of each product in last month & this month. And you want to understand whether sales are improving or declining by category. How would you do it?

Turns out, this is not a difficult problem. In fact, this question is asked every day & answered using Advances vs. Declines chart.

You may have seen this chart in financial newspapers or websites. Shown above, Advances vs. Declines chart tells us how many items have advanced & how many have declined.

Read on to learn how to create this chart using Excel.

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Details about our Power Pivot Course [and a video for those of you not interested]

Published on Jan 30, 2013 in Excel Howtos, Power Pivot
Details about our Power Pivot Course [and a video for those of you not interested]

Hello folks,

If this article was a person, they would be schizophrenic. You see, it has 2 purposes:

  • Give you all the details about my upcoming Power Pivot course
  • Give you a solution to last week’s vacation days problem

Details about Power Pivot Course
Power Pivot, an Excel add-in makes it easy to connect, analyze & visualize massive amounts of data. This course aims to teach you how to use Power Pivot to analyze data, create advanced reports & prepare dashboards all from familiar interface of Excel. This is ideal for data analysts, reporting & MIS professionals, business analysts, managers & dashboard makers.

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Can you calculate vacation days in a period? [Homework]

Published on Jan 25, 2013 in Excel Challenges
Can you calculate vacation days in a period? [Homework]

Its Friday, that means time for another Excel challenge for you.

Calculate vacation days in a period:

Your mission, if you choose to accept it,

Step 1: Download the hom work problem file.

Step 2: Calculate number of vacations taken in a period. Specifically,

1) How many vacations are taken between start & end dates, assuming complete vacation should be inside the start & end date period?
2) How many vacations are taken such that at least one day of vacation is between start & end dates?
3) How many people took vacations? (if same person took multiple vacations, then count it as 1)

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Comparing Lists of Values in Excel using Array Formulas

Published on Jun 14, 2011 in Excel Howtos, Learn Excel
Comparing Lists of Values in Excel using Array Formulas

Last week, we had a home work on Calculating Donation Summaries using Excel Formulas. This is a good case where array formulas can help us. So today, we will learn how we can use Array Formulas to compare lists of values and calculate summaries. Towards the end of this post, you can see a video that explains the solution to Donation Summary Calculation problem.

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Show Details On-demand in Excel [Tutorial + Training Program]

Published on Apr 7, 2011 in Charts and Graphs, products, VBA Macros
Show Details On-demand in Excel [Tutorial + Training Program]

Yesterday, we have seen a beautiful example of how showing details (like distribution) on-demand can increase the effectiveness of your reports. Today, we will learn how to do the same in Excel.

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Introduction to Excel SUMIFS Formula

Published on Apr 20, 2010 in Learn Excel

If SUMIF formula is like a regular knife that you can use to slice up your data and get what you want, then SUMIFS is like a Swiss army knife. What is SUMIF? We all know that SUMIF formula helps to findout the sum of all values meeting a condition. So, if you have data […]

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