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All articles in 'Learn Excel' Category

CP024: Customize Excel to boost your productivity

Published on Oct 30, 2014 in Chandoo.org Podcast Sessions, Learn Excel
CP024: Customize Excel to boost your productivity

In the 24th session of Chandoo.org podcast, lets customize Excel so we become productive.

What is in this session?

Each of us use Excel in our own way. And yet, we all end up using the same Excel. That’s not fair. Shouldn’t the Excel of an accountant be different from Excel of a teacher?

In this podcast, lets understand some of the powerful & useful ways to customize Excel so that we can do our work better. Tune in only if you are serious about productivity.

You can get Excel Customization Handbook free. Listen to the podcast for instructions.

In this podcast, you will learn,

  • Announcements
  • Why customize Excel?
  • Customization options:
    • Excel Options
    • Quick Access Toolbar
    • Excel Ribbon
    • File menu / back stage view
    • Themes, styles & templates
    • Personal Macros
  • Closing thoughts & Bonus give away instructions
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The ultimate VLOOKUP trick – Multi-condition Lookup

Published on Oct 28, 2014 in Learn Excel
The ultimate VLOOKUP trick – Multi-condition Lookup

This is a guest post by Sohail Anwar.

Let’s not bore you with an intro. You are about to learn a VLOOKUP trick that Lucifer himself would not want you to know. It’s so absurdly powerful that it was developed in a lab and had to be tested on Rocky’s arch nemesis Ivan Drago.

Presenting the Multiple criteria VLOOKUP!

…boring…pass, we’ve seen it.

Oh, have you? Not like this you haven’t. This will change the way you work with Excel.

Let me start with an easy example. Here’s some data and we would love to know what Bb and Dd is.

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Back after a while & 3 announcements

Published on Oct 27, 2014 in Learn Excel
Back after a while & 3 announcements

Hello awesome folks. It has been a while since I posted on Chandoo.org. And there is a reason for that. As you may know, recently (on October 12th) a category 3 cyclone (hurricane) passed thru our city devastating trees, power lines, cellular towers, old houses & roads on its way. This means our family was left without power, water, telephone and internet for almost 10 days. Early last week we got power & water. Then slowly the internet started working too. (more on this here)

I am swimming thru heaps of email & backlog work. Thanks to everyone who emailed me with kind thoughts, prayers and love. I can’t tell you how thankful I am for having you in my life.

I am really glad to be back online, sharing my stories, knowledge & tips with you all.

As it has been a while, I want to share a few quick announcements first.

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ABC Inventory Analysis using Excel

Published on Oct 1, 2014 in Charts and Graphs, Learn Excel
ABC Inventory Analysis using Excel

ABC analysis is a popular technique to understand and categorize inventories. Imagine you are handling inventory at a plant that manufactures high-end super expensive cars. Each car requires several parts (4,693 to be exact) to assemble. Some of these parts are very costly (say few thousand dollars per part), while others are cheap (50 cents per part). So how do you make sure that your inventory tracking efforts are optimized so that you waste less time on 50 cent parts & spend more time on costly ones?

This is where ABC analysis helps.

We group the parts in to 3 classes.

  • Class A: High cost items. Very tight control & tracking.
  • Class B: Medium cost items. Tight control & moderate tracking.
  • Class C: Low cost items. No or little control & tracking.

Given a list of items (part numbers, unit costs & number of units needed for assembly), how do we automatically figure which class each item belongs to?

And how do we generate above ABC analysis chart from it?

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CP020: Top 10 time saving strategies for business analysts

Published on Sep 18, 2014 in Chandoo.org Podcast Sessions, Learn Excel
CP020: Top 10 time saving strategies for business analysts

In the 20th session of Chandoo.org podcast, lets save some time.

What is in this session?

We all want to save time and stay productive. The obvious answer seems like using keyboard shortcuts. But they can only get you so far. So what about the real productive strategies? That is what we address in this podcast.

In this podcast, you will learn,

  • Announcements
  • 5 key areas of business analyst work – tracking, analysis, reporting, data management & modeling
  • Time saving strategies for tracking
  • for analysis
  • for reporting
  • for data management
  • for modeling
  • Conclusions
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Please help me design our new course – “50 ways to analyze your data”

Published on Sep 10, 2014 in Analytics, Learn Excel
Please help me design our new course – “50 ways to analyze your data”

Hi friends & readers of Chandoo.org,

I have an exciting and awesome new training program for you. 50 ways to analyze your data is aimed to give you critical data analysis & charting skills necessary for your success as an analyst (or manager). I want to make sure that this course offers you best content & value. I need your help in designing it. Please take a few minutes to read this short post & share your feedback.

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3D Max Formula for Excel

Published on Sep 9, 2014 in Excel Howtos, Learn Excel
3D Max Formula for Excel

We all know about the MAX formula. But do you know about 3D Max?

Sounds intriguing? Read on.

Lets say you are the sales analyst at ACME Inc. Your job involves drinking copious amounts of coffee, creating awesome reports & helping ACME Inc. beat competition.

For one of the reports, you need to find out the maximum transactions by any customer across months.

But there is a twist in the story.

Your data is not in one sheet. It is in multiple sheets, one per month.

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Teach me (and rest of our community) something this Teachers’ Day

Published on Sep 5, 2014 in Learn Excel
Teach me (and rest of our community) something this Teachers’ Day

Today is teachers’ day in India. I owe everything I learned to my teachers. Their powerful, insightful & inspirational lectures make me a better person.

Today I want to recruit more teachers. Because you never learn enough.

So why don’t you come on board and teach me (and rest of website visitors) something?

All you have to do is post a comment with an Excel tip, technique, idea or experience with us. It can be related to anything, from formulas to solver, charts to power pivot, VBA to keyboard shortcuts. Anything goes.

Lets go. I am all ears.

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What is the average speed of this road trip? [homework]

Published on Aug 8, 2014 in Excel Challenges, Learn Excel

Its homework time again. This time, lets tackle an interesting & everyday problem. Lets introduce our protagonist of the story – Jack. Jack likes long road trips, smell of freshly brewed Colombian coffee, clicky-clack sound of his computer keyboard. He hates toll plazas (they slow him down) & Potassium permanganate. And oh yes, Jack is […]

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Ask me your Excel questions & You could win an eBook

Published on Jul 18, 2014 in Learn Excel
Ask me your Excel questions & You could win an eBook

Time for another round of open-mic weekend.

As you know, Chandoo.org has been running a podcast show for last few months. We have completed 14 episodes as of today. For the 15th episode, lets have an “Ask Chandoo” as the theme.

What you need to do:

Simple. Head over to ask.chandoo.org and submit your questions. You can leave me a voice-mail or post your questions

What happens next?

I will listen (or read) your questions and choose a handful for the session 15 of our podcast.

What you get:

If your question is picked up for the podcast, you will receive the 25 Excel tips e-book.

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CHOOSE() me, an introduction to Excel CHOOSE function

Published on Jul 16, 2014 in Learn Excel
CHOOSE() me, an introduction to Excel CHOOSE function

Today lets learn about Excel CHOOSE() function.
CHOOSE eh? What does it do?
To understand CHOOSE() and appreciate its uses, lets invent an imaginary boos-subordinate pair.

Jasmine is the boss. She is, well, lets call her peculiar. She likes olives, Tuesdays & color Red. She hates potatoes.

Martin is the faithful butler of Jasmine. He is obedient, quirky and tall. He likes lotuses, Fridays & color blue. He hates potassium.

Enter Jasmine’s scarf problem:

Jasmine likes to wear a different colored scarf every weekday. She likes to wear Red colored scarf on Mondays & Tuesdays. She likes to put on the blue polka dot scarf on Wednesdays. On Thursdays, she wears her olive colored scarf. On Fridays & Saturdays, she prefers the lovely orange blue scarf. Sundays are no scarf days.

No wonder she is peculiar.

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Here is a simple solution to your forgetful, leaky brian – “Just put it in a spreadsheet”

Published on Jul 14, 2014 in Learn Excel
Here is a simple solution to your forgetful, leaky brian – “Just put it in a spreadsheet”

This is a guest post written by Joel Zaslofsky, author of Experience Curating.

How to Make “Put It in a Spreadsheet” Who You Are (and Not Just What You Do)
It seemed like a crazy question:

Could I use my passion for Excel as motivation to transform my leaky brain from a weakness into a strength?

Sure, I already had a fifteen year love affair going with Excel.

Every other email I sent to my co-workers had an attached Excel spreadsheet. And when I wasn’t using Excel for work purposes, I was using it for grocery list templates or budget tracking.

But I had to discover the answer to my crazy question.

So I told my wife Melinda in January 2012, “Honey, this is the year I put it in a spreadsheet!”

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Top 10 things we struggle to do in Excel & awesome remedies for them

Top 10 things we struggle to do in Excel & awesome remedies for them

Recently we asked you, what do you struggle doing in Excel? 170 people responded to this survey and shared their struggles. In this post, lets examine the top 10 struggles according to you and awesome remedies for them.

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Matching transactions using formulas [Accounting]

Published on Jun 6, 2014 in Excel Howtos, Learn Excel
Matching transactions using formulas [Accounting]

Imagine you are the head of Accounts Receivable department at a large company. Drab, I know, But humor me and imagine.

Now, every month you get a transaction report.

And you want to know which numbers are matching up.

i.e, if your company gave Vendor-0002 $872.34 on 1st of April, 2014 and your received below payments from them subsequently,

  • $427.77 on 1st April
  • $152.88 on 2nd April
  • $291.69 on 2nd April

Then you consider the account matched since the total received is same as total payable.(427.77 + 152.88 + 291.69 = 872.34).

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CP010: Averages are Mean – 8 Techniques for making your analysis above average

Published on May 30, 2014 in Chandoo.org Podcast Sessions, Learn Excel
CP010: Averages are Mean – 8 Techniques for making your analysis above average

This is a continuation of Session 9 – Averages are mean

In the earlier episode, we talked about AVERAGE and why it should be avoided. In this session, learn about 8 power analysis techniques that will lift your work above averages.

In this podcast, you will learn,

  • Re-cap – Why avoid averages
  • 8 Techniques for better analysis
  • #1: Start with AVERAGE
  • #2: Moving Averages
  • #3: Weighted Averages
  • #4: Visualize the data
  • Conclusions
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