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# All articles with 'learn' Tag

## How to use Date & Time values in Excel – 10 + 3 tips

Published on Jul 28, 2021 in Excel Howtos, Learn Excel

Excel date time features are very handy and knowing how to use Excel date values can help you save a ton of time in your day to day spreadsheet chores. Let us prepare for your date with the sheet using these 10 handy tips.

Before jumping on to the tips, it helps to know how excel represents the date and time.

Microsoft Excel stores dates as sequential numbers … January 1, 1900 is serial number 1, and 28 July, 2021 is serial number 44405 because it is 44,405 days after January 1, 1900. Excel stores times as decimal fractions because time is considered a portion of a day.

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## Excel Basics: How to add drop down list to validate data

Published on Sep 27, 2019 in Learn Excel

Validating your data as you type can prevent any surprises when you are doing analysis / follow-up on the data. Thankfully, excel has the right tools to do it. Excel drop down list can assist you in picking up a value from a valid list to enter in a cell. Here is a short how-to […]

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## Send mails using Excel VBA and Outlook

Published on Apr 23, 2012 in Automation, Excel Howtos, Learn Excel, VBA Macros

Ever wondered how we can use Excel to send emails thru Outlook? In this article we well learn how to use VBA and Microsoft Outlook to send emails with your reports as attachment.

Scenario: We have an excel based reporting template. We want to update this template using VBA code to create a static version and email it to a list of people. We will define the recipient list in a separate sheet.

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## Excel Formula for Finding Repeated Words in a Cell

Published on Nov 11, 2008 in Learn Excel

If you ever need to know whether a particular word is repeated in a cell (for eg: a file extension or telephone number or name of the customer) here is how you can find it. =if(lower(cell-with-text)<>SUBSTITUTE(lower(cell-with-text),lower(word-to-check),””,2),”Yes”,”No”) We are using substitute() to replace the second occurance of a particular word and then compare this with original […]

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## 15 MS Excel Tips to Make you a Productivity Guru

Published on Oct 16, 2008 in Featured, Learn Excel

We all like to customize things, to personalize them so that we feel better, faster and smarter using them. Microsoft Excel is a perfect example of highly customizable software. It is simple to learn and use, and at the same time it is relatively easy to change the way it works for you. Here is […]

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## Display decimals only when the number is less than 1 [Excel number formatting tip]

Published on Oct 2, 2008 in Learn Excel

Here is a quick excel number formatting tip. If you ever want to format numbers in such a way that it shows decimal values only if the number is less than 1 you can use conditional custom cell formatting (do not confuse with conditional formatting). Here is an example: In such cases you can use […]

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## Excel KPI Dashboards – Adding Micro Charts [Part 4 of 6]

Published on Sep 10, 2008 in Charts and Graphs, Featured, Learn Excel

This is 4th part of Creating Management Dashboards in Microsoft Excel 6 post series by Robert. This 6 Part Tutorial on Management Dashboards Teaches YOU: Creating a Scrollable List View in Dashboard Add Ability to Sort on Any KPI to the Dashboard Highlight KPIs Based on Percentile Add Microcharts to KPI Dashboards Compare 2 KPIs […]

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## KPI Dashboards – Highlight KPIs Based on Percentile [Part 3 or 6]

Published on Sep 3, 2008 in Charts and Graphs, Featured, Learn Excel

Creating KPI Dashboards in Microsoft Excel is a series of 6 posts by Robert from Munich, Germany. This 6 Part Tutorial on KPI Dashboards Teaches YOU: Creating a Scrollable List View in Dashboard Add Ability to Sort on Any KPI to the Dashboard Highlight KPIs Based on Percentile Add Microcharts to KPI Dashboards Compare 2 […]

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## Creating KPI Dashboards in Microsoft Excel [Part 2 or 6] – Adding One Click Sort

Published on Aug 27, 2008 in Analytics, Charts and Graphs, Featured, Learn Excel

Creating KPI Dashboards in Microsoft Excel is a series of 6 posts by Robert from Munich, Germany. This 6 Part Tutorial on KPI Dashboards Teaches YOU: Creating a Scrollable List View in Dashboard Add Ability to Sort on Any KPI to the Dashboard Highlight KPIs Based on Percentile Add Microcharts to KPI Dashboards Compare 2 […]

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## Creating KPI Dashboards in Microsoft Excel [Part 1 of 6]

Published on Aug 20, 2008 in All Time Hits, Charts and Graphs, Featured, Learn Excel

Creating KPI Dashboards in Microsoft Excel is a series of 6 posts by Robert. This 6 Part Tutorial on KPI Dashboards Teaches YOU: Creating a Scrollable List View in Dashboard Add Ability to Sort on Any KPI to the Dashboard Highlight KPIs Based on Percentile Add Microcharts to KPI Dashboards Compare 2 KPIs in the […]

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## Use min-max charts to show the spread of data – Charting Best Practice

Published on Aug 11, 2008 in Charts and Graphs, Learn Excel

Next time you want to make a chart to tell how your sales (defects, customer calls, page views, number of clicks, walk-ins etc.) are doing over a period of time, consider showing them in a min-max chart. For eg. a min-max sales chart for the last 12 months tells average, minimum and maximum sales per […]

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Published on Jul 30, 2008 in ideas, Learn Excel

RSS feeds are everywhere. So much that you cannot avoid them in your data processing, analytics or day to day spreadsheet needs. If you can get the RSS feeds to excel sheet you can do pretty interesting things with it, like: Prepare a sheet to watch deals on Amazon, Craigslist, Deals2buy and other favorite sites […]

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## Shuffle a list of numbers / items in excel spreadsheet

Published on Jul 28, 2008 in Learn Excel

Here is a quick Monday tip for data junkies. If you want to shuffle a list of numbers or cells in excel in random order you can do that with “data > sort” menu option of excel. First insert a column next to the list you want to shuffle and enter random numbers in each […]

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## Changing Sort Orientation in Excel – Sorting across columns instead of rows

Published on Jul 22, 2008 in hacks, Learn Excel, technology

change-sort-orientation-excel-columns You can sort data across columns instead of rows by changing sort options. If you ever had to sort across columns now you know a simple way to do this 🙂 Follow these steps for changing sort orientation: Select the table you want to sort (just the data, not the headers as when you […]

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## Excel Bullet Graphs

Bullet graphs provide an effective way to dashboard target vs. actual performance data, the bread and butter of corporate analytics. Howmuchever effective they are, the sad truth is there is no one easy way to do them in excel. I have prepared a short tutorial that can make you a dashboard ninja without writing extensive […]

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