Excel SUMIFS function is used to calculate the sum of values that meet any criteria. For example, you can calculate the total sales in east zone for product Pod Gun using SUMIFS formula.
In this article, you will learn:
- What is SUMIFS function and how to use it?
- Syntax for SUMIFS
- Using SUMIFS() with tables and structural references
- SUMIFS examples – simple, wild card
- Using SUMIFS() with date & time values
- Free sample file for SUMIFS formula
- More formulas for data analysis
How to write Excel SUMIFS Function?
Using SUMIFS you can find the sum of values in your data that meet multiple conditions.
So, to get the sum of all the Blow Torches sold in North, we just write,
=SUMIFS(D3:D16, B3:B16,"Blow Torch",C3:C16,"North")
Similarly to find the podgun sales in East, just write,
SUMIFS function – Syntax and explanation:
SUMIFS formula takes a range for summing the values and at least one criteria range and criteria. You can specify as many as 127 conditions for summing your data.
Imagine asking “how many spit bombs Hansolo sold in North region of Planet Naboo between long long ago and long ago that resulted in more than 25% profits?” and getting an instant answer.
The beauty of SUMIFS formula is that it works with wildcards too, just like its siblings – SUMIF and COUNTIF. So you can write formulas like,
=SUMIFS(D3:D16,B3:B16,"Spit Bomb",C3:C16,"*th") to get sum of spit bombs sold in North and South.
Using SUMIFS() with tables
You can write SUMIFS function on either a range of data or on a table. When using with tables, you can simply apply structural references – ie TableName[Column Name] notation to specify the criteria columns. See this example:
SUMIFS Examples
Let’s say you have a table named ACME as pictured above. See these examples to understand how the function works.
- Sales for Blow Torch in West
=SUMIFS(acme[Sales], acme[Product], "Blow Torch", acme[Region], "West")
- Total Sales above 150 in East
=SUMIFS(acme[Sales], acme[Sales],">150",acme[Region],"East")
- Sales of North for all excluding Pod Gun
=SUMIFS(acme[Sales], acme[Region],"North",acme[Product],"<>Pod Gun")
- Sales of all products that contain letter B
=SUMIFS(acme[Sales], acme[Product], "*B*")
Using SUMIFS() with Date & time values
When you have a column of dates, you can apply special operators like >, <, =, <> to specify a date range.
For example, to count total sales between March 2018 and May 2018, we can use
=SUMIFS(acme[Sales], acme[Sales Date],">=1-Mar-2018", acme[Sales Date], "<=31-May-2018")
You can either type the date in the formula or bring it from a cell. If you have two cells containing start and end date for your window of dates, you can use this formula.
=SUMIFS(acme[Sales], acme[Sales Date],">=" & start_date_cell, acme[Sales Date], "<=" & end_date_cell)
Replace start_date_cell and end_date_cell with actual cell references or names.
Bonus:
Just like SUMIFS, there is COUNTIFS and AVERAGEIFS too in Excel. Once you know SUMIFS(), you can use all these other functions with ease.
SUMIFS Examples – Sample Workbook
If you want to learn more about SUMIFS function and practice the formula, download Free SUMIFS Example workbook. Play with the formulas to learn more.
Top 10 formulas for data analysis
Learning and using Excel formulas correctly is the key to success when it comes to your career as an analyst. If you enjoyed this post, check out my top 10 formulas for analysts page for more tutorials.
Additional resources on SUMIFS formula
Please refer to these other web pages as well to learn many uses of SUMIFS.
- SUMIFS and many uses [exceljet]
- SUMIFS syntax, examples and best practice [Microsoft documentation]
- How to use SUMIFS function [techonthenet]
22 Responses to “Formula Forensic No 019. Converting uneven Text Strings to Time”
Why not let the TIME function take care of the math:
=TIME(LEFT(TEXT(A1,"000000"),2),MID(TEXT(A1,"000000"),3,2),RIGHT(TEXT(A1,"000000"),2))
I was going to point out the same thing, except to note that useing the time function and doing the divide method are not interchangeable.
I have spent hours investigating a spreadsheet working with a couple of years worth of hourly data, and found that the reason things weren't working is because the rounding on the divide method is only close to the correct time values. In order to have it work for comparisons, (like sub-totaling by time value, or pivoting) you MUST use the TIME function.
Great use of the TEXT function, Hui. I will be using this concept for sure.
Why not just.
=TEXT(A1,"00\:00\:00")*1
Regards
Elegant!
Hi Elias,
I tried to use your formula. But, it doesn't seem to work for me. I am getting an error message "The formula you typed contains an error". It seems I have the problem in using \: in the format. How can I overcome this?
Thanks
Manick, it isn't the /: that causes the problem. If you copy/paste it, you're getting “'s instead of the actual quotation marks that Excel uses. Change the quotation marks by deleting from the pasted formula and retype them.
Hi Manick...
use this alternate formula :
=1*TEXT(A1,"00"":""00"":""00")
note twice double quote each side of :
@Manick,
Did you copy the formula and pasted in Excel or did you typed? Also, do you use , or ; as separator of arguments?
Regards
@Elias: I had no problem using your formula, in fact, I have used your method to convert a number such as 20120419 to an Excel date using =TEXT(A1,"0000\/00\/00")*1. Thanks for posting.
@Joe: For date convertion you can use this as well.
=TEXT(A1,"00-00-00")*1
Regards
Sweet! It appears this also works with =TEXT(A1,"0-00-00")*1. I come from the old days when you counted every byte. I also like to try an make formulas as small as possible for the fun of it 🙂
Elias's suggestion is the simplest, but here is yet another way with TIME and MOD functions...
=TIME(MOD(A2/10000,100),MOD(A2/100,100),MOD(A2,100))
Since the seconds appear to always be 0, why not simply the input to minutes and above and save yourself the trouble of typing those zeroes...
0 => 0:00
1 => 1:00
10 => 10:00
100 => 1:00:00
etc.
Then just use this formula...
=TEXT(A1,"0\:00\:")*1
@ Rick, the numbers to convert are no typed, they are imported. Then your formula will return the wrong result.
Regards.
Hmm! My formula lost some backslash-zero combinations (two of them to be exact). The formula was supposed to be this...
=TEXT(A1,"0\:00\:\zero\zero")*1
where the words "zero" should actually be the number 0. Another way to write the formula is this...
=TEXT(A1,"0\:00\:""00""")*1
Hi Master,
While writing the formulae you have considered only upto "seconds factor" . I think you should take the centi-seconds factor also to achieve best results. Please look into it and rectify the problem...?
For Example.
In horse racing timings are noted in minute, seconds and centi-seconds, like if a horse finished in 70 seconds over a scurry of 1200 metres, is noted as 1.10 min. Nowadays it is noted in centi-seconds everywhere, like 70.00 if you want to convert it to centi seconds (should multiply by 100) = 7000 centi seconds. If you put this figure into your formula as a general number (7000) it will return as 1:10:00. As per your formula, it should be taken as 1 hour 10 seconds 0 minutes. However for a racing enthusiast like me it can be taken as 1 minute 10 seconds also.
Just look what happens if we race goers use this figure as 7000 centi seconds in your formulae, it will correctly show as 1 minute 10 seconds(?) Suppose a horse finishing over a 1200m in 70.60 seconds or in racing terms written as 1.10.60 mins, where 1 minute 10 seconds, & 60 centi-seconds can be counted as 7060, if you put this figure in the formula it will return as 1 minute 11 seconds, that is correct.
My point is if you can incorporate Centi Seconds in the formulae, it would be of great help to us also.
Thanks and regards.
Rajagopal (Mumbai)
Awesome techniques !
I tried with 235960 just to see if it will fail but this is great.
Although a little longer, this too work:
=CHOOSE(LEN(A2);A2/(24*3600);A2/(24*3600);LEFT(A2;1)/(24*60) + RIGHT(A2;2)/(24*3600);LEFT(A2;2)/(24*60) + RIGHT(A2;2)/(24*3600);LEFT(A2;1)/24 + MID(A2;2;2)/(24*60) + RIGHT(A2;2)/(24*3600);LEFT(A2;2)/24 + MID(A2;3;2)/(24*60) + RIGHT(A2;2)/(24*3600))
Converting uneven Text Strings to Time I have imported some data that comes in as a number that I need to convert to h:mm.
Just come across this while googling
find interesting challenge and come up with this
=TEXT(TEXT(SUBSTITUTE(A1,RIGHT(A1,1),""),"000000"),"00\:00\:00")
I need to convert a string of numbers representing average minutes, to reflect correct time values. For example, the numbers below currently represent 5.79 minutes, 15.82 minutes, etc.
I need to convert these values to their correct corresponding value within time parameters. So 5.79 would be something close to 5 minutes and 45 seconds.
5.79
15.82
3.92
12.40
6.70
3.62
I know there has to be a way to compute this in Excel, it can do anything, I believe!
Thank you for any and all assistance~
@Renee... You can use a formula like this. Assuming A1 has the minutes.seconds,
=INT(A1) + MOD(A1, 1)*0.6
If you want to see it in 5 minutes 45 seconds format, use
=INT(A1) & " mins " & ROUND(MOD(A1, 1)*0.6,2) & " secs"