Today we will learn Excel SUBTOTAL formula and 5 beautiful reasons why you should give it a try.
SUBTOTAL formula is used to find out subtotal of a given range of cells. You give SUBTOTAL two things – (1) a range of data (2) type of subtotal. In return, SUBTOTAL will give you the subtotal for that data.
Unlike SUM, AVERAGE, COUNT etc. which do one thing and only one thing, SUBTOTAL is versatile. You can use it to sum up, average, count a bunch of cells.
Here is the SUBTOTAL syntax:
=SUBTOTAL (TYPE OF TOTAL, RANGE OF CELLS)
So, for example, =SUBTOTAL(9,A1:A10) will give us the sum of all values in A1:A10, provided none are filtered(more on this filtering thing below). That is because “9” stands for SUM in SUBTOTAL lingo. If you want a count of values, you can use “2”.
Hmm, that sounds like any other formula, what is so special about it?
Well, SUBTOTAL is not just any other formula, it is a special one. We don’t need to be Jedi masters to tell that force is with SUBTOTAL.
Here I have listed 5 reasons why this is such a special formula.
1) You can use SUBTOTAL to find sum of filtered values
I think the title says it all. See this example to know more.
2) You can use SUBTOTAL to ignore values in hidden rows
Often, we use hide rows feature in excel to remove irrelevant items from view. You can use SUBTOTAL with special type codes so that values in hidden rows are neglected.
For eg. SUBTOTAL(9,A1:A10) finds the sum of values in cells A1:A10 where as SUBTOTAL(109,A1:A10) will find sum of values in visible rows only.
3) You can use SUBTOTAL to dynamically summarize data
Since the “type of total” is a parameter to SUBTOTAL, we can use that to make a dynamic summary like this:
This is very handy in dashboards or when you don’t have space for everything.
4) If there are subtotals in SUBTOTAL range, they will be neglected
This is a killer feature of SUBTOTAL. If you have any SUBTOTAL formulas in the input range of another SUBTOTAL formula, these values are neglected so that double counting is avoided. Need I say more?
5) You can automatically create SUBTOTALs using Excel Data Tools
While SUBTOTAL formula looks kind of neat, writing them when you have tabular data can be a drag. But you don’t have to worry about that. In Excel’s Data menu / ribbon, there is an option on called “Subtotals” that automates the whole process for you.
To generate automatic SUBTOTALS, just select your table of data, go to Data ribbon (or menu) and click on “Subtotals”. This will launch a Subtotal dialog where you can easily specify the type of total grouping you want.
That simple!
Related Excel Formulas:
SUMPRODUCT | VLOOKUP | SUMIF & COUNTIF
Have you used SUBTOTAL formula?
I have never really bothered to test SUBTOTAL formula until few days ago. Now that I found some really cool uses for it, I am itching to implement some of them in future. What about you? Have you used SUBTOTAL formula before? Do you got any tips to share? Please use comments to discuss.
6 Responses to “Make VBA String Comparisons Case In-sensitive [Quick Tip]”
Another way to test if Target.Value equal a string constant without regard to letter casing is to use the StrCmp function...
If StrComp("yes", Target.Value, vbTextCompare) = 0 Then
' Do something
End If
That's a cool way to compare. i just converted my values to strings and used the above code to compare. worked nicely
Thanks!
In case that option just needs to be used for a single comparison, you could use
If InStr(1, "yes", Target.Value, vbTextCompare) Then
'do something
End If
as well.
Nice tip, thanks! I never even thought to think there might be an easier way.
Regarding Chronology of VB in general, the Option Compare pragma appears at the very beginning of VB, way before classes and objects arrive (with VB6 - around 2000).
Today StrComp() and InStr() function offers a more local way to compare, fully object, thus more consistent with object programming (even if VB is still interpreted).
My only question here is : "what if you want to binary compare locally with re-entering functions or concurrency (with events) ?". This will lead to a real nightmare and probably a big nasty mess to debug.
By the way, congrats for you Millions/month visits 🙂
This is nice article.
I used these examples to help my understanding. Even Instr is similar to Find but it can be case sensitive and also case insensitive.
Hope the examples below help.
Public Sub CaseSensitive2()
If InStr(1, "Look in this string", "look", vbBinaryCompare) = 0 Then
MsgBox "woops, no match"
Else
MsgBox "at least one match"
End If
End Sub
Public Sub CaseSensitive()
If InStr("Look in this string", "look") = 0 Then
MsgBox "woops, no match"
Else
MsgBox "at least one match"
End If
End Sub
Public Sub NotCaseSensitive()
'doing alot of case insensitive searching and whatnot, you can put Option Compare Text
If InStr(1, "Look in this string", "look", vbTextCompare) = 0 Then
MsgBox "woops, no match"
Else
MsgBox "at least one match"
End If
End Sub