In excel conditional formatting basics article, we have learned the basics of excel conditional formatting. In this and the next 4 posts, we will learn some more nifty uses of excel conditional formatting.
Let us see how we can highlight top 5 or 10 values in a list using excel as shown aside:
To do this, you need to learn the excel formula – LARGE (more on large formula)
Large formula is used to fetch the nth largest value from a range of numbers. Refer to the above link for easy to understand help on large (and SMALL too)
To highlight the top 10 values,
1. Select the range of values and launch conditional formatting dialog.
2. Assuming you have cells in the range c5: c30, In the formula we need to specify a condition that would be true only if a value is more than or equal to the top 10th value in the range c5:c30 – LARGE($C$5:$C$30,10), thus our formula will be, C5>=LARGE($C$5:$C$30,10)
3. Finally specify the formatting you want to apply. When you are done, press ok.
That is all.
If you want to highlight the entire row instead of a cell, you should use $C5 instead of C5. Why so? That is your home work. Here is a little tip on using relative vs. absolute cell references in excel.
To highlight bottom 10 in a list, all you need to do is change the formula from LARGE to SMALL.
Download the example workbook and learn how to highlight top 10 values in a range.
In the next article
We will learn how you can search a spreadsheet full of data using conditional formatting. So stay tuned and if you havent already, join our newsletter.
7 Responses to “Extract data from PDF to Excel – Step by Step Tutorial”
Dear Chandoo,
Thank you very much for this and it is very helpful.
However, all the Credit Card Statements are now password protected.
Please advise how can we have a workaround for that
Hello sir,
How to check two names are present in the same column ?
Thanks and Regards
Hi, Thank you for the great tip. One problem, when I click on get data >> from file, I don't see the PDF source option. How can I add it?
I tried to add it from Quick Access toolbar >>> Data Tab, but again the PDF option is not listed there.
I am using Office 365
Hi, Thank you for your video. I see you used the composite table, but I when I load my pdf, it does not load any composite table. It has 20 tables and 4 pages for one bank statement. I have about 30 bank statements that I want to combine. Your video would work except that I can't get the composite table and each of the tables I do get or the pages does not have all the info. what to do?
Dear Chandoo,
How do we select multiple amount of tables/pages in one PDF and repeat the same for rest of the PDF;s in the same folder and then extract that data only on power query.
Thank you
Hi, Thank you for your video. I see you used the composite table, but I when I load my pdf, it does not load any composite table. It has 20 tables and 4 pages for one bank statement. I have about 30 bank statements that I want to combine. nice share
One bank statement takes up 20 tables and four pages in this document. I need to consolidate roughly thirty different bank statements that I have. Your video would be useful if I could only get the composite table, which I can't for some reason, and each of the tables or pages that I can get is missing some information.