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FREE Calendar & Planner Excel Template for 2023

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Here is a fabulous New Year gift to you. A free 2023 Calendar & Activity planner made entirely in Excel. This dynamic calendar workbook lets you:

2023 calendar excel workbook
  • See the calendar for entire year in a single view
  • Dynamic any month calendar with detailed plan view
  • Automatic updation of holidays, weekends and activities
  • Snapshot of upcoming activities
  • Fully customizable – start on any day, any weekend, custom holidays
  • Optimized for screen and print outs

Click the below button to download the free 2023 calendar template.

Compatibility

This calendar is compatible with Excel 365. It uses modern dynamic formula techniques to automatically generate the calendar, planner and month views.

If you have an older version of Excel (such as 2019 or 2016, 2013) then please use this alternative version.

How to use the 2023 Calendar Workbook?

The calendar & planner file has 4 tabs.

  1. Calendar tab: See the 12-month calendar view + upcoming activities in this page. It also highlights any holidays, weekends and planned activities on the calendar in a different color.
  2. Any month tab: This page lets you see the calendar for any specific month in a detailed view. You can change the month from cell C3 and the calendar updates automatically. The calendar shows date, any activities planned in a neat grid view.
  3. Planner tab: Use this tab to set up your activities. Whatever items you list here will automatically show up on the calendar & any month tabs.
  4. Customizations tab: Do you want to change the way your week begins? Need to add some holidays or change the icons? Use the customizations tab.

How is this calendar made?

The calendar workbook has two main components.

  • Calendar
  • Planner

Calendar Generation

To generate the calendar, I am using the dynamic array functionality of Excel 2023. We can use the SEQUENCE function to create all the dates in any given year.

For example, =SEQUENCE(365,,DATE(2023,1,1)) generates all the 365 dates in the year 2023.

I then used the same logic to generate monthly calendars for all the 12 months and adjusted them based on the week start option.

Once the monthly calendars are generated, then I highlighted the weekends, holidays and activities using conditional formatting.

Activity Planner

You can set up any number of activities in the planner table. I am then using FILTER function to filter out the activities for a given day and show them next to the calendar date.

Also, if “highlight activities” is enabled, then I am highlighting the calendar cells in a different color.

In the 12-month calendar view, I am showing upcoming 10 activities using FILTER function too.

Know more about these calculations

If you want to learn more about the calculations and set up of this workbook, please refer to these articles + videos.

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11 Responses to “FREE Calendar & Planner Excel Template for 2023”

  1. ashvani says:

    i am looking for Calendar Planner for 365 and downloaded the 2023 also , but facing same error as "NAME"

  2. Sadie says:

    Thank you for this! It's fantastic and has helped me learn quite a few new formulas.
    The one thing that has completely stumped is, how did you get the icons into cells like a formula? At first glance I thought wingdings or something like that, but it's not. Then I thought insert icons, but that wouldn't be written into the cell as a formula.

    Thank you so much!
    Sadie

  3. Tracey says:

    This template is exactly what I need!! However, when I open it I get errors in the "Upcoming Activities" area: #NAME?

    I also get the same error when I try to enter a different number in the pick a month cell. (The drop down doesn't do anything.)

    It could be user error as I am a graphic designer and not an experienced Excel user. I would be grateful for any advice you can give!

  4. Kiran Jadhav says:

    Hi Sir,

    how to add icons in excel in customization sheet.

  5. Paul says:

    Thanks. But disappointed that it doesn't actually work. See other comments.
    This is what is in the cells:
    =_xlfn.LET(_xlpm.dt, _xlfn._xlws.FILTER(monthly.calendar, month.nums=C6), IF(MONTH(_xlpm.dt)C6,"",_xlpm.dt))

  6. Deb says:

    Is there a way to manipulate this into a school year calendar (Aug 2023- May 2024)? Or do I need to start from scratch? Thanks!!!

  7. Shaun says:

    How do I add rows to the list of tasks if I have more than 10 items? If I insert row, the "any month" tab shows a "0" on every day?

    Another question, is it possible to show up tasks on the "any month" tab below each other on each day instead of just typing them all under one day? Just so it is almost in a list format on the specific day and looks more organized, again almost like a bullet list for each day.

    You are a champion! How do I contribute to your amazing template or rather your free template?

    • Gina says:

      For me is happening the same, When I include in the list 2 rows with the same date, same error appears in "any month" tab showing a "0" value, it seems that is not getting 2 tasks for the same day, anyone has an idea of how to fix it?

  8. MARIAMA Ndao says:

    The calendar template does not work for October. Can you please check it.

    Thank you

  9. Mukesh Wadhwa says:

    Any month tab is not working. Its giving error the number format applied to this cell may be misleading. How to fix this?

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