This is a guest post by Chirayu, a member of Chandoo.org forum.
Foreword
I mainly write VBA code in Excel. I am in no means a PowerPoint VBA coder. It’s just that once you understand one type of VBA code it’s simple enough to do a bit of research & figure out the rest through trial and error.
This guide was created because of the question posted here which intrigued me & I drafted up a sample file for the same.
Animating charts in Power Point
Animating Charts in PowerPoint cannot be done without the help of 3rd party software’s that create a flash file of the chart & embed it into the presentation.
However there is a workaround for this. Save your chart as multiple images & insert them (overlapping on top of each other). Use VBA on Developer tab Controls such as Combo Box, Option Button, Check Box etc. to “Bring To Front”” the corresponding image. Thus giving the illusion of an Animated Chart in PowerPoint.
This guide will teach you how to animate the charts, using the three Developer tab Controls that were mentioned before. The code & functionality only works in Slide Show Mode. File must be saved as PowerPoint Macro-Enabled Presentation (*.pptm)
First a quick demo of the chart:
We are going to build this.
How to Add Developer tab?
- Click on the office button / file menu at the top left in PowerPoint
- Go to Power Point options
- Tick the Show developer tab in the ribbon option in the popup menu
- If you are using PP 2010 or above, go to “Customize ribbon” tab and check the “Developer” ribbon to enable it.
- Close the Power Point options window.
How to add selection pane?
In order to name the chart pictures, we need to use selection pane. You can enable this by
In Office 2013 or above:
- Go to Home > Select and click on Selection Pane.
In Office 2010 or 2007:
- Go to Power Point Options
- Click on Customize
- From left hand side, choose “All commands”
- Scroll down and select “Selection Pane”
- Add this to the quick access toolbar
- Now selection pane will be available on Quick Access Toolbar of PP.
How to Insert & Rename the Developer tab Controls?
- Go to the Developer tab
- To insert a control, simply click on the one you want & then a + cursor should appear
- Use this to drag & create the Control you chose
- As an example for renaming the Control let’s add an Option Button. Which will look like this:
- To rename this to Q1, right click it & select properties
- Then change name & caption as you want.
How to Insert & Rename Images?
The reason you need to rename the images is:
- Easier for identifying chart images when they need to be updated in future
- Uniform VBA code that does not need alteration as all images having same naming convention as that listed in the VBA code
To insert an image:
- Click on the Insert tab and click on Picture
- Then browse to the image you want & click on it & then click OK. Repeat this step if you are creating an animated graph.
- To rename these pictures we just click on the Selection Pane button we added earlier. This will show us all the images & their names in the PowerPoint slide you are on. We can then rename these images to whatever we want. I chose Pic1, Pic2, Pic3, Pic4 as the Chart has a Quarterly data.
- Note that when you are creating dynamic charts, the images will need to be of the same size & must overlap each other. Otherwise it won’t look like a dynamic chart, as it will still do all the work but look out of sync. Example below of Quarterly chart overlap, where Q1, Q2, Q3, Q4 have been placed on top of each other.
VBA code to animate the chart
This VBA code will mainly be used when we have the overlapping image scenario as all we are doing is bringing the image to the front.
The VBA code will also go in the same slide as where the Option Buttons were added.
Since Q1, Q2, Q3, Q4 buttons are in Sheet1. VBA code will be pasted in Sheet1.
- To open the VBA screen Click on the Developer tab & & then on the left hand side menu of the popup
- Write the below code in the white area that shows up
Private Sub OptionButton1_Click()
ActivePresentation.Slides(1).Shapes("Pic1").ZOrder msoBringToFront
End Sub
Private Sub OptionButton2_Click()
ActivePresentation.Slides(1).Shapes("Pic2").ZOrder msoBringToFront
End Sub
Private Sub OptionButton3_Click()
ActivePresentation.Slides(1).Shapes("Pic3").ZOrder msoBringToFront
End Sub
Private Sub OptionButton4_Click()
ActivePresentation.Slides(1).Shapes("Pic4").ZOrder msoBringToFront
End Sub
How this code works?
OptionButton1_Click: Means run the macro when the button is clickedActivePresentation: Means the current PowerPoint file you are using.Slides(1): Means the first slide of that file.Shapes("Pic1"): Means the shape you are referring to. Images are also considered as shapes and as you remember Pic1 is actually the name given to the image of Q1 for the Dynamic graph.ZOrder msoBringToFront: Means bring the shape to the front
Download the Example Presentation
Click here to download the animated charts power point presentation. Play with the animations in slides 2 & 3 to learn more. Examine the VBA code by using Developer ribbon > VBA.
Summary
As you can see, it’s not that difficult to animate charts in PowerPoint. It just requires a workaround in order to do so. I have included few more examples in the downloadable presentation. Check them out and learn more. I hope that this guide is useful to you in animating your PowerPoint files.
Thank you Chirayu
Thank you Chirayu for sharing this awesome technique with us. I really enjoyed playing with the animated charts file.
If you enjoyed this post, Please say thanks to Chirayu.
Want more animated & interactive charts?
If you want to build interactive & animated charts using Excel, check out below examples & case studies:
- “How Trump happened” making animated chart in Excel
- How to create animated charts in Excel – podcast
- Fourth of July fireworks in Excel
- Journey of hurricane Sandy – Interactive Excel chart
27 Responses to “9 Box grid for talent mapping – HR for Excel – Template & Explanation”
Great stuff! I can understand how to add a slicer to the pivot table, but how do you implement the departmental selector on the 'Filter' formula scheme?
Just saw this on your Youtube channel, and it’s areat idea...!
An easy way to overcome the "ugliness" of pivot tables and get it to look nice (in the format of the Output sheet), would be to simply build a sheet with the nice map at the top, a pivot underneath it and a slicer next to formatted map and then reference each of the 9 cells in the formatted map to the “related” cell in the Pivot.
Keep up the good work!
/Claus
Thanks Claus. That is a great idea 🙂
Hi Chandoo,
This is great! Curious how to make additional columns operate the same as the Department column (ex. have a "manager column") that would allow you to sort a 9 box by manager, area, or team in addition to department?
Feel free to email me if needed! mfry01@minnetronixmedical.com
Happy New Year
Madison Fry
I am curious about the smae thing. I would like to populate the 9 box with other views as well by adding additional columns. IE., I would like to add location, region, etc. Thank you.
This is great, thank you!
How can i see the whole data set of all the teams in the output table. Need a formula that will pick up all the employees
Hello,
Love the template. Thank you. Question - the drop down to pick a department on the Output tab does not seem to work on the downloadable template. Am I doing something incorrectly?
Thank you!
Hi Heather... Thank you. I am using Excel 365 to make the calculations. If you are using an older version of Excel, then the drop-down filter won't work.
Hi
I was able to follow your 9 box grid and modified based my needs. However, you tutorial did not show how to you create the filter for the "Pick a department. Can you kindly share how to create that filter that updated the grid. Thank you.
I am working on this project but I am struggling with the data validation for the department. I copy the worksheets data entry and output as the managers want to see different tabs for each managers.
I updated the source reference for each tab but It does not update the grid based on the new source. The list was updated but it does not populate the grid based on the performance and potential listed.
In addition the hyperlink Update Data and View Talent Map no longer works. Can you please help me.
I keep getting this error message in the pivot table:
This formula is invalid or incomplete: 'The expression is not valid or appears to be incomplete. Please review and correct the expression.
The following syntax error occurred during parsing: Invalid token, Line 1, Offset 14, ‘.
Hi, I used your 9-box excel template with excel 365. First off, thank you so very much. It is incredibly helpful!! My only question is that the boxes aren't big enough for all of the employees (specifically the middle which we call 'Core Employee'). Is there a way to make the boxes larger? Even though it is in excel, I am not able to increase row height (like I normally do in a speadsheet). Any ideas? Thanks again, Jody
Hi Chandoo,
Thanks for the great content. Re. 9 box grid, pls advise how do I increase the size of the box to accommodate more names?
Hi Chandoo,
I figured it out. Excel 365 has the format row height on the ribbon. Thank you
Merci Chandoo pour le modèle proposé,
j'ai une question et un souhait est il possible de développer davantage ce modèle en insérant la photo de chaque employé.
Hi Chandoo!
Great tutorial and tool, thank you! Your tutorial didn't include how to create additional filters on the "Output" tab. Could you please share how you did it?
Can this be done exactly in google sheets?
Hi Chandoo,
Thanks for the video it was really helpful. Is there any way to multi select the dropdown to display multiple or all departments rather than just one at once?
Hello Prish
I have Microsoft 365 and I am struggling to make the boxes larger/unable to increase row height; any idea how you made this work? Specifically in the Output tab where the map is?
Many thanks
Hello Jody, I have Microsoft 365 and I am struggling to make the boxes larger/unable to increase row height; any idea how you made this work? Specifically in the Output tab where the map is? Many thanks
Is there a way to change the 9 box wording descriptions, i.e. Work Horses, to our own internal langauge?
You can edit the file. The descriptions are textboxes.
Hi Chandoo, this is awesome and has worked perfectly. Due to a big organisation the 9 box grid on the output file is too small. I tried adjusting using the row/width ribbon under the format ribbon however it doesn't seem to work. Is there an easier way to adjust this?
Thanks!
When I drag the formula, it doesn't work, and the order I use with the data changes. In the beginning, the order is it is " candidates," " potential," and " performance," but when it goes to another column, it is " Potential," Performance," and "Candidates."Can you help me? Thank you very much, sending love from vietnam
Hi- I am working on the 9 grid project and I am trying to expand the box since I have over 100 names on a few of the columns. How do I do that?
Hi, Thank you this is great stuff and really useful.
As well as department as demonstrated on your clip, how can I display all candidates on the grid at once?
Many thanks in advance