Lets just say, you run a nice little orange shop called, “Joe’s Awesome Oranges“. And being an Excel buff, you record the daily sales in to a workbook, in this format.
After recording the sales for a couple of months, you got a refreshing idea, why not analyze the sales between any given 2 dates? for analysis sake.
So you entered 2 dates, Starting Date in cell F5 and Ending Date in cell F6
How would you sum up the sales between the dates in F5 & F6?
This is where use the powerful SUMIFS formula.
Assuming the dates are in column B & sales are in column C,
we write =SUMIFS($C$5:$C$95,$B$5:$B$95,">="&$F$5,$B$5:$B$95,"<="&$F$6)
to calculate the sum of sales between the dates in F5 & F6.
How does this formula work?
- $C$5:$C$95 portion: This is the range of cells where our Sales values are recorded. We want these to be summed up based on the conditions as below.
- Condition 1: $B$5:$B$95 >= $F$5: This condition tells SUMIFS to check Column B for any dates on or after F5
- Condition 2: $B$5:$B$95 <= $F$6: This condition tells SUMIFS to check Column B for any dates on or before F6
- When combined, the SUMIFS formula checks for both conditions and adds sales only for dates between Starting (F5) and Ending (F6) dates.
- Learn more about SUMIFS syntax & how to use it.
What formula you should use in Excel 2003?
As you may know, SUMIFS formula does not work in earlier versions of Excel. But you don’t have to shut your orange shop because of that. We can use the all powerful SUMPRODUCT formula for this.
For example, =SUMPRODUCT(($B$5:$B$95>=$F$5)*($B$5:$B$95<=$F$6),$C$5:$C$95) would work the same.
Learn more about SUMPRODUCT formula & why it is awesome.
We can even use SUM & OFFSET formulas if …,
We can also use SUM & OFFSET combination to perform this calculation, provided dates are in smallest first order and all dates are entered. For the example, see download file.
Download Example Workbook:
Click here to download example workbook & play with it.
How would you sum up values between 2 dates?
In reporting situations, showing summary of values between 2 dates is a common requirement. So I use either formulas like above or Pivot Tables to do this.
What about you? How would you sum up values between 2 dates? Please share your ideas & tips using comments.
Learn More Date Related Formulas:
- How to find if 2 sets of dates overlap?
- Extract Quarterly Totals from Monthly Data
- Automatic Rolling Months in Excel
- How to Clean-up Dates in Excel
- Calculate Elapsed Time in Excel
- More on Date & Time
Want to Learn More Formulas? Join Our Crash Course
If you want to learn SUMIFS, SUMPRODUCT, OFFSET and 40 other day to day formulas, then consider my Excel Formula Crash Course. It has 31 lessons split in to 6 modules and makes you awesome in Excel formulas.
Click here to learn more about this.
21 Responses to “How to Filter Odd or Even Rows only? [Quick Tips]”
Infact, instead of using =ISEVEN(B3), how about to use =ISEVEN(ROW())
So it takes away any chance of wrong referencing.
I like Daily Dose of Excel
I like it.
Just a heads up, you do need to have the Analysis ToolPak add-in activated to use the ISEVEN / ISODD functions. An alternative to ISEVEN would be:
=MOD(ROW(),2)=0
rather than use a formula, couldn't you enter "true" in first cell and "false" in the second and drag it down and than filter on true or false.
Just for clarification, is Ashish looking to filter by even or odd Characters or rows?
so many functions to learn!
Nice support by chandoo and team as a helpdesk. Give us more to learn and make us awesome. Always be helpful.......
In case you want to delete instead of filter,
IF your data is in Sheet1 column A
Put this in Sheet2 column A and drag down
=OFFSET(Sheet1!A$1,(ROWS($1:1)-1)*2,,)
(This is to delete even rows)
To delete odd rows :
=OFFSET(Sheet1!A$2,(ROWS($1:1)-1)*2,,)
If your numbered cells did not correspond to rows, the answer would be even simpler:
=MOD([cell address],2), then filter by 0 to see evens or 1 to see odds.
I sometimes do this using an even simpler method. I add a new column called "Sign" and put the value of 1 in the first row, say cell C2 if C1 contains the header. Then in C3 I put the formula =-1 * C2, which I copy and paste into the rest of the rows (so C4 has =-1 * C3 and so forth). Now I can just apply a filter and pick either +1 or -1 to see half the rows.
Another way, which works if I want three possibilities: in C2 I put the value 1, in C3 I put the value 2, in C4 I put the value 3, then in C5 I put the formula =C2 then I copy C5 and paste into all the remaining rows (so C6 gets =C3, C7 gets =C4, etc.). Now I can apply a filter and pick the value 1, 2, or 3 to see a third of the rows.
Extending this approach to more than 3 cases is left as an exercise for the reader.
Another way =MOD(ROW();2). In this case, must to choose betwen 1 and 0.
[...] How to Filter Even or Odd rows only [...]
very different style Odd or Even Rows very easy way to visit this site
http://www.handycss.com/tips/odd-or-even-rows/
Thanks for the tip, it worked like magic, saved having to delete row by row in my database.
Thanks!
Thankssssssssssssssss
Hi Chandoo- First of all thanks for the trick. It helped me a lot. Here I have one more challenge. Having filtered the data based on odd. I want to paste data in another sheet adjacent to it. How can I do that?
For Example-
A 1 odd
B 3 odd
C 4 even
D 6 even
I have fileted the above data for odd and want to copy the "This is odd number" text in adjacent/next sheet here. How can I do that. After doing this my data should look like this
A 1 odd This is odd number
B 3 odd This is odd number
C 4 even
D 6 even
Hi! Could you please help me find a formula to filter by language?
Thank you!
Chandoo SIR,
I HAVE A DATA IN EXCEL ROWS LIKE BELOW IS THERE ANY FORMULA OR A WAY WHERE I CAN INSTRUCT I CAN MAKE CHANGES , MEANS I WANT TO WRITE ONLY , THE FIG IS FRESH, BUT IN BELOW ROW IT WILL AUTOMATICALLY TAKE THE SOME WORDS FROM FIGS AND MAKE IN PLURAL FORM , WHILE USING '' ARE'' LIKE BELOW
The fig is fresh - row 1
Figs are fresh - row 2
The Pomegranate is red - row 3
Pomegranates are red - row 4
=IF(EVEN(A1)=A1,"EVEN - do something","ODD - do something else") with iferron (for blank Cell)