Close this search box.

Top 10 Power BI Interview Questions & Answers



Recently, I interviewed a few people for Power BI roles and here are some questions I asked in the initial rounds to assess their skill level. I’ve included sample answers below so you know how to approach such questions.

Top 10 Power BI Interview Questions & Answers

Prefer video? See this...

I made a video with 10 questions and my (elaborate) answers to them. Watch to learn how to answer such interview questions.  See it below or on my YouTube channel.

1. What are the main differences between Power BI Desktop and Power BI Service?

Answer cues:

  • Power BI Desktop is the main tool for creating or authoring reports.
  • We use PBI desktop to clean up data, create data model, set up measures, build and refine charts and construct the reports.
  • We then use Power BI Service to share the reports with the audience.
  • Desktop = creation tool, Service = consumption tool

2. Explain the difference between a measure and a calculated column?

  • Measures:
    • calculate things on top of tables.
    • calculated in the run-time based on the evaluation context.
    • are usually aggregates.
    • example: Shipment Count = COUNTROWS(Shipments)
  • Calculated columns:
    • are part of the table.
    • are calculated at the time of creation based on the row-context.
    • have one value per row.
    • example: Discount Rate Row-wise calculation of discount rate based on order quantity
  • Both measures and calculated columns use the same DAX language.

3. Describe the steps you would take to connect multiple data sources in a Power BI report?

  • We can use Power Query to connect more than one source of data.
  • We can also use PQ to merge / append / combine the data as needed.
  • We can selectively load the data to Power BI and keep the rest in PQ level but customizing the load behaviour.

4. What do 1, * and arrow (▶) mean in the data model diagram?

Data model diagram (Power BI)
  • In a typical star-schema, we will have one to many relationship between dimension and fact table.
  • The one side is denoted with a 1 and many side is denoted with a *
  • The arrow indicates the direction of filter propagation.
  • Power BI allows us to customize the filter direction (uni or bi-directional) and also have many-to-many relationships.

5. What is DAX and give me an example of DAX you've recently used?

  • DAX stands for Data Analysis eXpressions. It is the main language of Power Pivot.
  • Give examples based on your experiences and tell why / how they helped you solve problems.

6. How do you optimize the performance of a slow Power BI report?

Performance Optimization in Power BI
  • Answer questions like this based on your experience. If you have never optimized something, be honest and say that. Then give theoretical answers. 
  • Key optimization startegies:
    • Reducing the data (filtering at PQ, Source level)
    • Removing unwanted visuals, interactions and bookmarks
    • Using performance profiler (Optimize ribbon in Power BI) to measure the performance of a page and identifying the problem areas.
    • Setting up aggregate tables, pre-calculated views.
    • [NEW] Using visual calculations instead of measures.
    • Upgrading the Power BI on-prem servers, database servers (for direct query)
    • Running time-consuming operations (such as PQ transformations) at low usage times (midnights, evenings)

7. How do you publish a Power BI Report to the service?

  1. Save and test the report. Make sure all calculations are correct and visuals represent the truth.
  2. Test any connections, refresh processes too.
  3. Publish the report (Publish button) and set the correct workspace.
  4. Test the report on the service view and make sure right people have access to the report.
  5. Optional, Send an email or share the report with the audience.

8. Explain RLS (Row Level Security) in Power BI?

  • Row Level Security allows us to provide access to the relevant data to right people.
  • For example, we can use RLS to show only USA data to the USA regional manager.
  • We can use “roles” option in Power BI to set and test the roles. 

9. What is a Slowly Changing Dimension (SCD) and how do you handle it in Power BI?

Type 2 SCD - Example (source: Oracle.com)
  • SCD (Slowly Changing Dimension) is a dimension (or aspect of a dimension) that changes slowly over time.
  • Give examples from your industry or previous work.
  • Example: In our product table, we have a feature called cocoa percentage. For certain products this is changed once in a while based on customer feedback. This is an example of SCD.
  • We can either replace the old values with new ones or create effective date based records. 

10. How would you handle missing data?

Missing values in Power Query
  • We can use either Power Query or Power Pivot to handle missing values in our data. 
  • Power Query shows missing values in a column thru Column Quality feature. We can use this to identify and deal with missing values.
  • The key strategies for dealing with missing data are:
    • Removing missing values
    • Going back to source and fixing the problem
    • Replacing missing values with an approximation (imputation)
    • Ignoring missing values

Need more help? Watch the video

I made a video with 10 questions and my (elaborate) answers to them. Watch to learn how to answer such interview questions.  See it below or on my YouTube channel.

Learn more: Power BI Weekend (2023)

My annual Power BI event – Power BI Weekend is happening this year on November 18 & 19. In this 4 hour event (2 hours on Saturday – Nov 18 & 2 more on Sunday – Nov 19), you will learn the Power BI Essentials to say yes to your next challenge.

Power BI Weekend 2023

The topics covered are,

  • What is Power BI? How to use it?
  • Power BI vs Power Query vs. Power Pivot
  • Understanding Power BI Visual interactions & customizing them
  • Data cleanup and transformations with PQ
  • Setting up a star schema data model
  • Creating and using DAX measures
  • Interactive storytelling in Power BI
  • Saving & publishing your work
  • Resources to learn more
  • Q&A with you

Tickets are on sale now. Book yours before they sell-out.


Share this tip with your colleagues

Excel and Power BI tips - Chandoo.org Newsletter

Get FREE Excel + Power BI Tips

Simple, fun and useful emails, once per week.

Learn & be awesome.

Welcome to Chandoo.org

Thank you so much for visiting. My aim is to make you awesome in Excel & Power BI. I do this by sharing videos, tips, examples and downloads on this website. There are more than 1,000 pages with all things Excel, Power BI, Dashboards & VBA here. Go ahead and spend few minutes to be AWESOME.

Read my storyFREE Excel tips book

Excel School made me great at work.

– Brenda

Excel formula list - 100+ examples and howto guide for you

From simple to complex, there is a formula for every occasion. Check out the list now.

Calendars, invoices, trackers and much more. All free, fun and fantastic.

Advanced Pivot Table tricks

Power Query, Data model, DAX, Filters, Slicers, Conditional formats and beautiful charts. It's all here.

Still on fence about Power BI? In this getting started guide, learn what is Power BI, how to get it and how to create your first report from scratch.

Announcing Power BI Dashboard Contest 2024

Announcing Power BI Dashboard Contest (win $500 prizes!)

Hey there, I have a SUPER exciting announcement! April is about to get a whole lot sweeter with our Power BI Dashboard Contest! Your mission, should you choose to accept it: Craft the most EPIC dashboard for the Awesome Chocolates CEO with sales & financial insights! Winners stand a chance to score up to $500 in Amazon Gift Cards, plus some serious bragging rights!

2 Responses to “Top 10 Power BI Interview Questions & Answers”

  1. Keith says:

    In Power BI I have data that includes months by name only (e.g. May, April, December...)
    I need to build charts etc. but i need the months to go chronologically... not alphabetically... I cannot seem to find the fix to this.... once again, my data does NOT have an actual date attached to it (like 02/01/2023)....only month names... can i use a helper table wher i id the month names as numbers 1 thru 12? and if so, how do i manage this to work for me ?
    Thank you.

    • Chandoo says:

      You need to setup an extra table to map each month name to a running number. A simple 12 row table like
      Jan 1
      Feb 2
      Mar 3
      Dec 12

      Then create a relationship between this month table and your month column
      Now, go to "table view" in Power BI and set the sort by column to month number for the month name column on this new table.
      Finally, use the new table's month name whenever you need to refer to the month name in the visuals.
      They will be chronologically arranged.

Leave a Reply