This is part 2 of 6 on Profit & Loss Reporting using Excel, written by Yogesh
Data sheet structure for Preparing P&L using Pivot Tables
Preparing Pivot Table P&L using Data sheet
Adding Calculated Fields to Pivot Table P&L
Exploring Pivot Table P&L Reports
Quarterly and Half yearly Profit Loss Reports in Excel
Budget V/s Actual Profit Loss Report using Pivot Tables
In this post we will learn how to setup the basic pivot table from that data.
First step is to create Pivot Table. Here is a video tutorial on making pivot tables.
My favorite for this type of Pivot it Classic Pivot Table layout. This is standard layout available in Excel 2003. You can change pivot table layout using following steps,
- Right click within PivotTable created in Excel 2007
- Click on PivotTable Options
- Select Display Tab
- Click Classic PivotTable layout (enables dragging of fields in the grid)
Here is a screen-cast showing how to switch pivot table layout.
Once you have got classic pivot layout, start adding data fields to it. Once you start dropping data field in pivot table it will start showing as different columns. However we need them in the rows rather than in columns. Check out screen cast on changing data from column labels to row labels
Here is a screen-cast showing how to change column label to row labels.
Data added by you will keep showing “Sum of” in addition to data field name. Like when you add sales field it will show as “Sum of Sales”.
You can change the “sum of x” to “x” by,
- Select all the row labels
- Press Ctrl+H – This will show Replace Dialogbox
- Type “Sum of” in find box without quotes
- Click on Replace all
PS: You cannot change “Sum of Sales” to “Sales”, you have to leave one space before, so we are changing it to ” Sales”.
Here is a screen-cast showing how to clear sum of from field labels.
Now we have a report which has major data available for preparing P&L Report. We need to add some calculated fields to it make it complete P&L report. We will do that in next post.
Download the Profit & Loss Pivot Table Excel File
Click here to download the file on todays example. Play with it. [here is a mirror of the file]
What Next?
In the next part of this series, learn how to add calculated fields to complete this P&L report.
Added by PHD:
- Please share your feedback and ideas for this series using comments. Yogesh and I will reply to your questions. Also, say thanks if you like the idea and want to learn more.
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Yogesh is an accountant with 13 years of experience in India and abroad. His specialties are budgeting and costing, supplier accounting, negotiation of contracts, cost benefit analysis, MIS reporting, employees accounting. He writes about excel at http://www.yogeshguptaonline.com/
23 Responses to “Learn Top 10 Excel Features”
What it looks like if excel without formula?? 🙂
It would be not excel it would just be fancy tables in which you could just use power point. (Chandoo) would Access be an alternative?
Awesome piece of work!!!
Great article.
Chandoo - my biggest interest in the article was the awesome word-graphic at the top - where did you go to get it done into a shape?
@Rich.. thank you. I used http://www.tagxedo.com/ to generate this word cloud. I took all the comments in the original post, pasted them in tagxedo website and set up the shape etc.
Awesome Chandoo.. You need always needs coffee to start up with. BTW , how did u created the Heart Shaped picture filled with High Repetitive text in it .. Please put it on your Next blog ...
Chandoo, good article. I’ve added a link to it from Connexion – our collection of the most useful and interesting spreadsheet-related articles from the web. See http://www.i-nth.com/resources/connexion
Hi,
Just one small question. Where the hell have been I in the past for not discovering this website sooner?
I've lost a job interview recently where even though I had the subject knowledge, I was not upto their mark in Excel.
Thank you for all the free tips, guidance and for creating this forum environment.
[PS: I've just been through the site for the 1st time, and have signed up for the newsletter. You can expect pretty stupid questions from me soon]
Hy Chandoo, you always inspire me with to explore something new in excel. This data structure table is only for excel 2007 or compatible to 2010. I recently installed latest excel version 2013 in my System and experience problems regarding operating according to previous one. I'm waiting your article relates to that excel version.
Thanks
Awesome article Mr. Chandoo and that is a awesome heart shaped pic you created. Great tips as well.
[...] Learn Top 10 Excel Features | Chandoo.org – Learn Microsoft Excel Online. [...]
Chandoo is awesome..
Thanks, i got better, And i always get 90.50 in my grade card but now i get 96.50 i improved because of the tutorials you gave, Thank You Very Much Chandoo Guy.
Hi chandoo, i am intersted in seeing the video or step by step done procedure of analysing the comments and presenting in the data percentage steps. I think this one would be first step in finding out how generally happens data calculation. Thank you.
As well i would like to know how to get that black shape art of your face which i see in chandoo. I am interested in making it for me.
Nice to see the features considered by Excel users to be most useful. It might be a good idea to also analyze StackOverflow Excel questions to see what keywords appear most often.
Here are my top 10 Excel Features (for advanced users):
http://www.analystcave.com/excel-10-top-excel-features/
Thanks a ton for this it totally helped with my homework ????
Very good effort
Thank you for this. Lots of learning in the links you've provided for this septuagenarian.
Pls send me new post
Dude, your humor ? ?
Loved your work.
Hello Sir,
I am Sanjeev Khakre and i from Indore City, India , I am your big follower and i have watch your videos and learnt a lots of excel trick or function and many more . thanks so much for all of your excellent support.
Your excel knowledge is real awesome.
Thanks
Sanjeev
Your work is excellent but pls willing to know more details about the features of microsoft excel
Chandoo Would Access be a better alternative than VB?