We all know that bar charts can be used to display values spread across various categories or times. We also know that pie charts / donut charts can be used to display percentage breakup of various quantities in a sum total. How about mashing up both to create a Donut Bar chart?
“oh, donut what?!? It sounds like a brand new junk food from dunkin’ donuts”
Well, not really. It is a mash-up or combo chart using which you can display, for eg. sales over last few years along with percentage break-up of individual products. See below to understand.
In the above chart we have mixed a bar chart with a donut chart and sprinkled it generously with a scroll bar form control.
In this charting tutorial, we will learn how to cook a donut bar chart using Microsoft Excel. Scroll down the page to get the downloadable workbook to see this in action.
Recipe for making a donut bar chart
A good donut bar can be healthy while adding variety to your regular menu of charts. To make a neat looking donut bar chart, just follow the recipe.
Ingredients:
Sales data (finely chopped – year vs product level), one donut chart, one bar chart, one scroll bar form control and 5 minutes of spare time.
Step 1: Get your dough, err, data ready
As with any chart, we need the right data in right format to make a perfect donut bar chart.
I have arranged the data for our chart in the below format.
The last column shows the values as per scroll bar position. (more on this in the next steps)
Step 2: Insert a scroll bar control and link it to a cell
Go to developer ribbon tab and insert a scroll bar form control. (learn more about turning on developer toolbar in excel 2007)
Once you have the scroll bar, link it to a cell, say B18.
Also, set the scroll-bar minimum value as 1, maximum value as the number of years you have (in our case it is 14) and incremental change to 1.
Step 3: Determine product-wise breakups and totals based on scroll bar selection
We can use INDEX() excel formula to do this.
What is INDEX excel formula?
INDEX formula (examples) returns a specific value from a range of cells by taking the row and column of that range as input. For eg. =INDEX(A1:C10,2,1) will return the value in 2nd row, 1st column, ie, the value in cell A2.
So, how to write the INDEX formula in our case?
That is your home work. Just use the kitchen sink to experiment.
Once you are done, the product-wise breakups should be listed in a tabular format like this.
Step 4: Put everything together and boil for a minute
We have done all the ground work required to make the donut bar chart. Now, We just need to put everything together and make some charts. Here we have 4 small steps.
- Insert a donut chart using the product-wise breakup data
- Insert a bar chart with the yearly totals
- Insert another series in the bar chart to show the selected year total. Completely overlap this series with the totals series.
- Position everything together.
Finally adjust formatting and colors as per your taste.
That is all, the donut bar is ready for consumption. Serve hot or chilled. The donut bar tastes great with a cup of coffee.
Download the donut bar chart excel work book and play with it
Click here to download the donut bar chart template & workbook. Change the values and chart attributes to understand how this works.
Also try a Bar Pie chart, just follow the same recipe, but replace donut with pie.
Please tell me how your donut bar tasted using comments. 🙂
Recommended charting tutorials for you:
14 Responses to “How to Add your Macros to QAT or Excel toolbars?”
We have only just got excel 2007 so this is helping me navigate my way through the differences cheers.
For Macro's i always add a Command Button, rename it something obvious, change the colour of it and finally add the following to its View Code section.
Application.Run "MAcro1"
This way anyone opening the file knows what to do if i ever win the lottery and dont make it in 🙂
Hi,
Good article. But I have this problem.
1) Customized QAT with a macro. Macro name = MacroX
2) Runs OK from original location (e.g. C:\TestLoaction1\TestFile.xls)
3) Copy past file to new location (e.g. C:\TestLoaction2\TestFile.xls)
Menu button now fails:
Cannot run the macro "C:\TestLoaction1\TestFile.xls'!MacroX' The macro may not be available in this workbook...
Of course the code is there, and macros are enabled.
Could get it to work after deleting and recreating macro custom buttons. So have to re-assign macro to QAT button every time I move the file?
If I put a form button on he worksheet and assign the macro to that, it's location independent.
Any ideas?
Thanks
@Ron
What you have said is correct
Macros within a worksheet are stored within the worksheet and hence follow it.
Macros referenced by a button in the QAT or elsewhere are locaed in a file and if that file is moved the linkages don't follow.
The easiest way around this is to store all your macros in a location that doesn't move and is in fact reloaded everytime that Excel starts and that is called the Personal.xlsx/b file.
These are refered to several time at Chandoo.org or have a read of
http://www.rondebruin.nl/personal.htm
or
http://office.microsoft.com/en-us/excel-help/deploy-your-excel-macros-from-a-central-file-HA001087296.aspx
In Excel 2003 and prior versions, a button added to the Toolbar maintained a DYNAMIC link to the file (e.g. Personal.xlsb) holding the assigned macro, such that if the file was relocated for any reason (by using Excel's native Save As command rather than just moving it via Windows Explorer), the link between the button and the file was updated.
I expected the same to occur with Excel 2007+, but alas, Microsoft in their infinite wisdom have removed another feature useful to advanced users (just as they did by removing the ability to design your own buttons)!!
So having just done some reorganisation of my files, I now have to remove and recreate every friggin macro button on my QAT (I have lots) - what a pain in the proverbial!!
Hi Hui,
Thanks for the help, that's really useful.
1) The macros I'm adding are for one specific Excel application, so I really wanted the macros to follow the file
2) I didn't want to have to pass other files around too and have users installing those - either Personal.xlsx/b or as an Add-In.
3) I realise now that the QAT additions will appear for other Excel workbooks in which I don't want the macros available.
So, it looks like I need to keep it local, by using a button on the worksheet. Unless you can suggest any way of adding to menus just for a specific workbook.
Thanks again for your help. Great site, so I'll be signing up for the emails.
Ron
I know I'm a little late jumping on this post, but wondering if anyone knows how to add a UDF to the QAT? I've saved my UDF in my personal workbook, but it does not show up in my list when I choose Macros when customizing my QAT. Suggestions? Thanks!!
@Cheryl: UDFs cannot be accessed like Macros. You can use them from other macros or from worksheet cells as formulas...
@David: If you save your macros file and then install it as an add-in then it will be always available for you.
The instructions work great when you are creating a new file, and it is still open. I find that I can't access macros after I've saved a file as an xlam and closed it. When I reopen the xlam, either by browsing to it, or by having it set to open as an addin using Excel Options, the macros are no longer available in the macros list when I go to edit the QAT. Any way around that?
[...] Add this macro as a button to Quick Access Toolbar [...]
I need to create a button that will run a macro. Once you click the button it needs to open up a browser asking you to select a report/file. Once you select the file, it will run the macro on the selected file and then save it as a new report with a name and the current date. I created the macro to sort/modify the report but I do not know how to do what I mentioned above. I hope this makes sense.
I'm having trouble adding a macro to the QAT. I've done everything up to step 5 but my macro isn't showing up. What am I doing wrong?
[...] Add Macros to Quick Access Toolbar (works in Excel 2003 & above) [...]
Hi,
Thank you for the explanation. Very useful for a recent switcher from office 2003 to office 2010.
My follow-up question is: in Excel (or ppt) 2010, can you customize the macro button that you put in the QAT?
In office 2003, once you chose the custom button for your Macro, you could then edit pixel by pixel the said button.
For instance, I've created 2 Macros in PPT that are converting all my slides to either English or French language, so I'd like one button to show EN and the other FR... that would be more meaningful that any of the possible "custom" office 2010 buttons
I read all the post and one important aspect to the QAT was never mentioned. That is, you have a macro driven worksheet that you want to share with other. You have customized the QAT with two icons to run the macros (VBA programs in reality). However, when the others receive the workbook, the icons are no where to be found. It's my understanding those "customized buttons" have been saved to an outside file, Excel.qat. QUESTION: Could one simply attach that file to your email, along with the worksheet, and tell the recipients to copy that file to correct location on their computer - C:\Users\\AppData\Local\Microsoft\Office|\
Would the customize macro buttons then appear in the worksheet and, more importantly, work? Thanks for your thoughtfulness and thanks for well written instructions Chandoo!
MortW