How to count words in a cell using excel functions

Posted on July 8th, 2008 in Analytics , hacks , ideas , Learn Excel , technology - 12 comments

howto-count-words-using-ms-excel-formula
I was doing some weird analysis on corporate mission statements and I had to count the number of words in each cell. That is when I realized there is no formula to calculate the number of words in a cell, I was too lazy to write an UDF for that, so I figured out a nearly perfect way to calculate no. of words in a cell using existing formulas.

If you want to calculate the no. of words in cell a1, then use the formula:
=len(a1)-len(substitute(a1," ",""))+1

What this does is, it calculates the number of spaces in a cell and adds 1 to it, thus almost finding the number of words in a cell. I say almost because, if a cell has “this blog rocks,really!”, this formula will calculate the words as 3, where as there are 4 words in there 🙂

But that is for you to think 😉

Also: Concatenate a bunch of cells using simple formula, Generate tag clouds in excel using vba, Master your IFs and BUTs

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12 Responses to “How to count words in a cell using excel functions”

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  5. Paddydive says:

    That was genious...

  6. Hui... says:

    @Paddydive
    You can extend the formula to include ,'s and ;'s etc by:
    =LEN(A1)-LEN( SUBSTITUTE( SUBSTITUTE( SUBSTITUTE( SUBSTITUTE(A1, " ",""), ",", ""), ";", ""), " ", "")) +1

  7. Chanda Kaushik says:

    This can also be achieved using a UDF. That would be much handy. I tried counting words in a cell using the following UDF.

    Function CountWords(txt)
    x = Len(Trim(txt)) - Len(Replace(Trim(txt), " ", "")) + 1
    CountWords = x
    End Function

  8. Rahim says:

    =LEN(A1)-LEN(SUBSTITUTE(SUBSTITUTE(A1," ",""),",",""))+1

  9. ruwanal says:

    every time i use it, it gives 1

  10. […] give the credit of my learning about this formula, I must ask you to visit MS Excel expert’s website as it can help you to learn even more formulas that you may need for another purpose […]

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