Whenever we talk about product ratings & customer satisfaction, 5 star ratings come to our mind. Today, let’s learn how to create a simple & elegant 5 star in-cell chart in Excel. Something like this:
A while ago, Hui showed us a fun way to create 5 star charts in Excel using bar charts with 5 star mask. I highly recommend reading that article if you want to create a regular chart version of this.
Tutorial for creating a 5 star chart
1. Meet the data
Here is our data. Very simple. First column has product names. Second column has customer rating – from 1 to 5.
2. Set up 5 blank columns for the 5 star chart
Let’s create a 5 column grid right next to our data set. This is where the in-cell 5 star chart will go. At this stage our 5 star chart looks like this:
If you haven’t guessed yet, we will be using conditional formatting > star icons to get the 5 star chart.
3. Write formulas in the 5 column grid
Now, we need to write formulas to fill up the 5 column grid. We need to formulas to return either 1, 0 or decimal values in the grid depending on the rating for that row.
So, for example, if a product has 3.30 rating, we want to print 1, 1, 1, 0.30 and 0 in 5 columns.
You can use any number of formulas to get this result. The simplest one will be IF formula.
Assuming column C (from C7) has product ratings & row 5 has running numbers 1 to 5 (from cell D5), we can use below formula to get what we want:
=IF(D$5<=$C7,1,IF(ROUNDUP($C7,0)=D$5,MOD($C7,1),0))
To understand the above formula , see this illustration.
If you like to avoid IF formulas, here is an alternative:
=MAX(($C7>=D$5)*1,MOD($C7,1))*(ROUNDUP($C7,0)>=D$5)
A challenge for you: Can you think of any other ways to write this formula?
4. Apply conditional formatting to the 5 column grid
Select the 5 column grid and apply conditional formatting (Home > Conditional Formatting > New rule)
Set up the rule as shown below:
At this stage, our report looks like this:
5. Adjust column width and borders
Once the formatting is applied, just clean up the report by adjusting column width (set it to 24 px) and add horizontal borders only.
And our product rating report is ready.
Download in-cell 5 star chart template
Please click here to download the in-cell 5 star chart workbook. It also contains a variation of the 5 star chart made with data bars & 5 star mask. Check out both examples to understand how they work.
More in-cell chart tutorials & techniques
In-cell charts are a powerful & lightweight way to visualize your data. Check out below tutorials to one up your awesomeness.
Create in-cell charts with markers for target / average- In-cell sales funnel charts
- Suicides vs. Murders – story told with in-cell charts
- Another 5 star chart (plus show details on click)
- Exploring survey results in interactive dot-plot chart
How would you visualize customer ratings in Excel?
While 5 star charts are traditional, they dumb-down the data. Can you think of other fun ways to visualize customer / product rating data? Please share your thoughts & implementations in the comments.
27 Responses to “How to Embed Youtube videos in to Excel Workbooks?”
Thank you!!
The trick is to get that URL for video. Some videos have this feature disabled... hmm...
very cool. how did you record what you do on Excel? it didn't seem like you was using a camcorders.
This is a great tip. Is it possible to insert a PDF on an excel worksheet? I usually receive quotations in pdf format, and would like to show the quote on a worksheet, rather than using hyperlinks. Any and all help would be greatly appreciated.
Your instructions didn't work for me, ether in Excel 2010 or 2007, and I tried several times, following the instructions very carefully and to the letter.
What I found out is that, for some odd reason, copying the YouTube URL then adding the ?fs=1&hl=en_US to the end would not work at all for me.
But if I went to the Embed code in YouTube and copied value parameter (minus quotes) and pasted it into the movie property, the movie would play. The Embed code value parameter includes the link and the extra bit you included at the end. No need to copy that as an extra step.
Best feedback on here. Worked like a charm after removing extra YT code. Thanks..
@Gregory,
Thanks your instructions.
I have carefully followed the Instructions mentioned by you and still i am unable to do embed the video in excel.
Please help and your immedate reply will be higly appreceiable.
Regards
Sonu Monga
A Chartered Accountant
If you are using excel 2010 or higher. then there is nothing like Shockwave flash player.
In that case you have to use windows media player.
There is a control naming Windows Media Player in that list.
Insert that contol and then open properties and insert link in URL.
It will work.
@Gregory,
Thanks your instructions.
I have carefully followed the Instructions mentioned by you and still i am unable to do embed the video in excel.
Please help and your immedate reply will be higly appreceiable.
Regards
Sonu Monga
Chartered Accountant
It wouldn't play because you need to indicate the exact location of flash file....by 'Embedding' the file, you get the the exact URL, so it can be played....some videos can't be 'embedded' that's why it won't work....
My developer tools does not list a control for "Shockwave flash object". Where/How do I find it?
Hi Chandoo,
why don't use OCX Window media player ???
you can play your own local video or music
just indicate exact location (Full path or URL)
i.e :
C:\Users\Public\Music\Sample Music\Kalimba.mp3
C:\Users\Public\Videos\Sample Videos\Wildlife.wmv
with macro and userform :
Sub PlayMedia()
On Error Resume Next
UserForm1.WindowsMediaPlayer1.URL = ThisWorkbook.Path & "/" & ActiveCell.Value
' ----- or
' ----- UserForm1.WindowsMediaPlayer1.URL = Exact location
End Sub
Very cool. I also could not get the instructions to work, but was able to use Gregory's suggestion about the embed code. Thanks for posting!
Thanks Chandoo. This is very cool. I was able to make it work using the embed code copying from http: up to _US as you indicated. This is a great way to provide additional training or message as you package your deliverable.
[...] Trying to become a bit flashier with your dashboards? Maybe you’re just looking to include additional material. Take a look at this quick tool to embed YouTube videos in excel workbooks. [...]
Hi Chandoo,
Excellent tip. Very useful.
Is there anyway to link the path in the properties to a cell value so that the user can select the video from a drop down and then have the video play?
Thanks Myles.... to link the path to a cell, I guess you need to use macros..
nothing happend in Embed Youtube videos in to Excel Workbooks, it shows only white blank screen.
Hi Chandoo, How Do I put more than one URL in movie field?
Hi Chandoo,
very good tip.
But how do I start the embeded video in an xlsm file once the tab is selected or through VBA programming?
Appreciating your answer
Steve
Query:
I have created 4 sheets excel file, but when i print this file to PDF it generates two sheets one PDF and two Sheets one PDF … can i know the setting which i had to change. because i want all 4 sheets in one PDF
while Printing i did setting as "Print Entire Workbook"
Awaiting for your reply.
Help!! THis works great, but I'm trying to use VBA to change the URL, which I can do. The problem I am having is getting it to play via VBA.
The object has both .play and .playing = true properties, but neither will actually play the video after updating the .movie url. The correct video appears within the object, but I can't get it to play from VBA... which I really need it to do.. Thoughts?
Hello
Go to Developerr tab and select more control then find windows media player just click it.
after that you have to right click on the embeded object and select properties there you need to add your video file path.(dont forget to include extension like .avi, .mov etc.) in URL field. Then Press Alt+11 and deselct design mode. Once you close the module your video start playing.....
For the life of me, I cannot get this to work. I have followed Chandoos instructions to the letter and also tried using the embed code as Gregory suggested, all I get is a blank white box where the video should be. Is there any other reason that this might not work? Flash version perhaps? Quite frustrating.
Hi I was wondering if was a way after adding a video if one could save to HTML format and it would work?
Hi Chandoo,
This is very helpful, however, is there a way to auto-play the embedded youtube video as soon as somebody opens the excel file? Can you share the macro for the same?
Hi,
Very cool, how is it possible to start automatically the video when the excel sheet is open?
I would like to start the video when i open the worksheet :).
Best regards.
Hello
When trying this method, I got Flash-embedded videos are no longer supported. Is there a solution for this problem?