Comprehensive List of Excel Keyboard Shortcuts

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Few weeks back I have invited all of you to share your excel keyboard shortcuts in a open thread. More than 50 people commented on that post and shared a hundred excel keyboard shortcuts with us. There were so many wonderful keyboard shortcuts and tricks buried in the comments section of that post. During the weekend, I spent sometime to collect all these beautiful shortcuts and arranged them neatly so that you can easily learn them. Here is the complete list of Excel Keyboard Shortcuts.

Special thanks to all the commenters on the original post. Without you I couldn’t have learned these shortcuts.

Comprehensive List of Excel Keyboard Shortcuts

Here is the complete list of excel keyboard shortcuts.

Note: I have *ed some of the most important shortcuts. These are very useful and extremely time saving ones. You may want to remember a few to boost your productivity.

Select the whole column

Selection

CTRL + SPACE

Select the whole row

Selection

SHIFT + SPACE

Select table

Selection

SHIFT + CTRL + SPACE bar

Save

Selection

CTRL + s

Select visible cells only

Selection

ALT + ;

Select entire region

Selection

CTRL + A

Select range from start cell to far left

Selection

SHIFT + Home

Select range from start cell to end in direction of arrow

Selection

SHIFT + End + arrow

Select a continuous range of data (e.g. pivot), no matter where your cursor is.

Selection

CTRL + *

Select blank cells

Selection

F5 + ALT + S + K + ENTER

Select all cells with comments

Selection

CTRL + SHIFT + O

Select all cells that are directly or indirectly referred to by formulas in the selection

Selection

CTRL + SHIFT + {

Select all cells with formulas that refer directly or indirectly to the active cell

Selection

CTRL + SHIFT + }

Selects all the way to a1 from cursor position

Selection

CTRL + SHIFT + HOME

Select cells in the direction of arrow

Selection

CTRL + SHIFT + Arrow

Previous sheet

Navigation

CTRL + Page Up

Next sheet

Navigation

CTRL + Page Down

Launch GO TO Dialog (from here you can select special or jump to a cell or range)

Navigation

F5

Go to top left (will go to top left of freezed pane if set)

Navigation

CTRL + Home

Go to last non-blank cell

Navigation

CTRL + end

Go to previous sheet

Navigation

CTRL + PgUp

Go to next sheet

Navigation

CTRL + PgDn

Print

Navigation

CTRL + p

Toggle between workbooks in a given session of excel.

Navigation

CTRL + TAB

Change the type of cell reference from relative to absolute or semi-absolute

Formulas

F4

Repeat whatever you did last

Formulas

F4

Debug portions of a formula (select and press)

Formulas

F9

Sum range

Formulas

ALT + =

Enter array formula

Formulas

CTRL + SHIFT + Enter

Select array formula range

Formulas

CTRL + /

Display range names (can be used when typing formulas)

Formulas

F3

Evaluate formulas. (its easy to remember when working with some “tuf” formulas!)

Formulas

ALT + TUF

Copy a formula from above cell and edit

Formulas

CTRL + '

Display the formula palette after you type a valid function name in a formula

Formulas

CTRL + A (while writing a formula)

Alternate between displaying cell values and displaying cell formulas

Formulas

CTRL + ` (Single Left Quotation Mark)

Calculate formulas

Formulas

F9

Select all precedent cells

Formulas

CTRL + [

Select all dependent cells

Formulas

CTRL + ]

Format Selection (cells, objects, charts)

Formatting

CTRL + 1

Bold a cell’s content

Formatting

CTRL + B

Format Painter – Paste formats from selection

Formatting

ALT + EST

Format as number with 2 dp

Formatting

CTRL + SHIFT + 1

Format as local currency

Formatting

CTRL + SHIFT + 4

Format as percentage with 0 dp

Formatting

CTRL + SHIFT + 5

Hide row

Formatting

CTRL + 9

Hide column

Formatting

CTRL + 0

Unhide row

Formatting

CTRL + SHIFT + 9

Unhide column

Formatting

CTRL + SHIFT + 0

Display the style command format menu

Formatting

ALT + '

Sets/removes strikeout in current cell

Formatting

CTRL + 5

Show/hide the top bar when you have a group

Formatting

Crtl + 8

Single border around selected cells

Formatting

CTRL + SHIFT + 7

Sort

Formatting

ALT + DS

Insert hyperlink

Formatting

CTRL + K

Freeze panes

Formatting

ALT + WFF

Remove grid lines or (alt+t)ov(alt+g)[enter]

Formatting

ALT + WVG (2007+)

To wrap lines

Formatting

ALT + HW (2007+)

Save as

Excel Options

F12

Collapse the ribbon (press again to expand)

Excel Options

CTRL + F1

Opens print preview

Excel Options

CTRL + F2

Maximize the current window

Excel Options

ALT + SPACE X

Activate next window

Excel Options

ALT + TAB

Activate previous window

Excel Options

ALT + SHIFT + TAB

Close an excel workbook

Excel Options

crtl + F4

Split screens

Excel Options

ALT + W + S

Create a pivot table in new sheet (of course after selecting the range)

Everything Else

ALT + DPF

Create a pivot table in the same sheet.

Everything Else

ALT + DPN

Show visual basic editor

Everything Else

ALT + F11

Macro dialog

Everything Else

ALT + F8

Apply/remove filter

Everything Else

ALT + DFF

Keep filter on columns, but show all rows

Everything Else

ALT + DFS

Insert pivot table

Everything Else

ALT + NVT

Turn filter on or off

Everything Else

CTRL + SHIFT + L

Paste values only

Editing

ALT + ESV

Edit a cell, place cursor at the end

Editing

F2

Show in-cell drop down with previously entered values

Editing

ALT + Down arrow

Fills down value from cell above

Editing

CTRL + D

Add a comment or Edit comment

Editing

SHIFT + F2

Insert new sheet

Editing

SHIFT + F11

Insert row

Editing

CTRL + +

Delete row

Editing

CTRL + -

Copy

Editing

CTRL + C

Paste

Editing

CTRL + V

Cut

Editing

CTRL + X

Undo

Editing

CTRL + Z

Get a line break inside the cell

Editing

ALT + Enter (while editing the cell)

Clear all contents

Editing

ALT + EAA

Copy

Editing

CTRL + insert

Paste

Editing

SHIFT + Insert

Make chart/pivot chart

Editing

F11

Edit a cell in Apple Macs

Editing

CTRL + U

Copy the value from the cell above the active cell into the cell or the formula bar

Editing

CTRL + SHIFT + "

Copies whatever is in the cell to the left of it.

Editing

CTRL + R

Delete box (cell, row, column)

Editing

ALT + ED

Insert box (cell, row, column)

Editing

ALT + IE

Enter current date

Auto Complete

CTRL + ;

Enter current time

Auto Complete

CTRL + :

Thanks to the contributors

Here is a list of people who contributed these shortcuts.

Vipul, Dau, Stružák, Paul, Eliavs, Pavel S, Fabrice, Noone, Clarity, Jp, Pascal, Jair, Yoav, Nimesh, Bill, Patricia, Mike, Iesmatauw, Chrisham, Harvey, Pranav, Rohit Choudhary, Rohit1409, Rickard, Sachin, Gerald Higgins, Ericlind, Zzz, Felipe, Sridhar, Halva, Catherine, Lavkesh Bhatia, Rick Rothstein, Vishal Haria, Ak, Daniel Ferry, Mehdi Raza.

Thank you 🙂

Share your shortcuts

I know this post is unusally lengthy. But I wanted the list to be as comprehensive as possible. If you know some shortcuts that are not listed, please share them using comments. 🙂

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27 Responses to “How to Embed Youtube videos in to Excel Workbooks?”

  1. Vlad says:

    Thank you!!
    The trick is to get that URL for video. Some videos have this feature disabled... hmm...

  2. Fred says:

    very cool. how did you record what you do on Excel? it didn't seem like you was using a camcorders.

  3. Robert says:

    This is a great tip. Is it possible to insert a PDF on an excel worksheet? I usually receive quotations in pdf format, and would like to show the quote on a worksheet, rather than using hyperlinks. Any and all help would be greatly appreciated.

  4. Gregory says:

    Your instructions didn't work for me, ether in Excel 2010 or 2007, and I tried several times, following the instructions very carefully and to the letter.

    What I found out is that, for some odd reason, copying the YouTube URL then adding the ?fs=1&hl=en_US to the end would not work at all for me.

    But if I went to the Embed code in YouTube and copied value parameter (minus quotes) and pasted it into the movie property, the movie would play. The Embed code value parameter includes the link and the extra bit you included at the end. No need to copy that as an extra step.

    • West says:

      Best feedback on here. Worked like a charm after removing extra YT code. Thanks..

    • Sonu says:

      @Gregory,
      Thanks your instructions.
      I have carefully followed the Instructions mentioned by you and still i am unable to do embed the video in excel.
       
      Please help and your immedate reply will be higly appreceiable.
       
      Regards
      Sonu Monga
      A Chartered Accountant
       

      • HARSHUL says:

        If you are using excel 2010 or higher. then there is nothing like Shockwave flash player.
        In that case you have to use windows media player.
        There is a control naming Windows Media Player in that list.
        Insert that contol and then open properties and insert link in URL.
        It will work.

    • Sonu says:

      @Gregory,
      Thanks your instructions.
      I have carefully followed the Instructions mentioned by you and still i am unable to do embed the video in excel.
       
      Please help and your immedate reply will be higly appreceiable.
       
      Regards
      Sonu Monga
      Chartered Accountant

  5. vlad says:

    It wouldn't play because you need to indicate the exact location of flash file....by 'Embedding' the file, you get the the exact URL, so it can be played....some videos can't be 'embedded' that's why it won't work....

  6. Jason says:

    My developer tools does not list a control for "Shockwave flash object". Where/How do I find it?

  7. modeste says:

    Hi Chandoo,

    why don't use OCX Window media player ???
    you can play your own local video or music
    just indicate exact location (Full path or URL)
    i.e :
    C:\Users\Public\Music\Sample Music\Kalimba.mp3
    C:\Users\Public\Videos\Sample Videos\Wildlife.wmv

    with macro and userform :
    Sub PlayMedia()
    On Error Resume Next
    UserForm1.WindowsMediaPlayer1.URL = ThisWorkbook.Path & "/" & ActiveCell.Value
    ' ----- or
    ' ----- UserForm1.WindowsMediaPlayer1.URL = Exact location
    End Sub

  8. Very cool. I also could not get the instructions to work, but was able to use Gregory's suggestion about the embed code. Thanks for posting!

  9. Maria says:

    Thanks Chandoo. This is very cool. I was able to make it work using the embed code copying from http: up to _US as you indicated. This is a great way to provide additional training or message as you package your deliverable.

  10. [...] Trying to become a bit flashier with your dashboards? Maybe you’re just looking to include additional material. Take a look at this quick tool to embed YouTube videos in excel workbooks. [...]

  11. Clarity says:

    Hi Chandoo,

    Excellent tip. Very useful.

    Is there anyway to link the path in the properties to a cell value so that the user can select the video from a drop down and then have the video play?

  12. Nav says:

    nothing happend in Embed Youtube videos in to Excel Workbooks, it shows only white blank screen.

  13. nihal says:

    Hi Chandoo, How Do I put more than one URL in movie field?

  14. Steve says:

    Hi Chandoo,
    very good tip.
    But how do I start the embeded video in an xlsm file once the tab is selected or through VBA programming?
    Appreciating your answer
    Steve

  15. KAMALAKAR says:

    Query:
    I have created 4 sheets excel file, but when i print this file to PDF it generates two sheets one PDF and two Sheets one PDF … can i know the setting which i had to change. because i want all 4 sheets in one PDF
    while Printing i did setting as "Print Entire Workbook"
    Awaiting for your reply.

  16. Brent says:

    Help!! THis works great, but I'm trying to use VBA to change the URL, which I can do. The problem I am having is getting it to play via VBA.

    The object has both .play and .playing = true properties, but neither will actually play the video after updating the .movie url. The correct video appears within the object, but I can't get it to play from VBA... which I really need it to do.. Thoughts?

  17. biljo says:

    Hello

    Go to Developerr tab and select more control then find windows media player just click it.

    after that you have to right click on the embeded object and select properties there you need to add your video file path.(dont forget to include extension like .avi, .mov etc.) in URL field. Then Press Alt+11 and deselct design mode. Once you close the module your video start playing.....

  18. Rob G says:

    For the life of me, I cannot get this to work. I have followed Chandoos instructions to the letter and also tried using the embed code as Gregory suggested, all I get is a blank white box where the video should be. Is there any other reason that this might not work? Flash version perhaps? Quite frustrating.

  19. Mark says:

    Hi I was wondering if was a way after adding a video if one could save to HTML format and it would work?

  20. Yatin says:

    Hi Chandoo,
    This is very helpful, however, is there a way to auto-play the embedded youtube video as soon as somebody opens the excel file? Can you share the macro for the same?

  21. nonsofar13 says:

    Hi,

    Very cool, how is it possible to start automatically the video when the excel sheet is open?

    I would like to start the video when i open the worksheet :).

    Best regards.

  22. Yasser says:

    Hello
    When trying this method, I got Flash-embedded videos are no longer supported. Is there a solution for this problem?

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