Comprehensive List of Excel Keyboard Shortcuts

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Few weeks back I have invited all of you to share your excel keyboard shortcuts in a open thread. More than 50 people commented on that post and shared a hundred excel keyboard shortcuts with us. There were so many wonderful keyboard shortcuts and tricks buried in the comments section of that post. During the weekend, I spent sometime to collect all these beautiful shortcuts and arranged them neatly so that you can easily learn them. Here is the complete list of Excel Keyboard Shortcuts.

Special thanks to all the commenters on the original post. Without you I couldn’t have learned these shortcuts.

Comprehensive List of Excel Keyboard Shortcuts

Here is the complete list of excel keyboard shortcuts.

Note: I have *ed some of the most important shortcuts. These are very useful and extremely time saving ones. You may want to remember a few to boost your productivity.

Select the whole column

Selection

CTRL + SPACE

Select the whole row

Selection

SHIFT + SPACE

Select table

Selection

SHIFT + CTRL + SPACE bar

Save

Selection

CTRL + s

Select visible cells only

Selection

ALT + ;

Select entire region

Selection

CTRL + A

Select range from start cell to far left

Selection

SHIFT + Home

Select range from start cell to end in direction of arrow

Selection

SHIFT + End + arrow

Select a continuous range of data (e.g. pivot), no matter where your cursor is.

Selection

CTRL + *

Select blank cells

Selection

F5 + ALT + S + K + ENTER

Select all cells with comments

Selection

CTRL + SHIFT + O

Select all cells that are directly or indirectly referred to by formulas in the selection

Selection

CTRL + SHIFT + {

Select all cells with formulas that refer directly or indirectly to the active cell

Selection

CTRL + SHIFT + }

Selects all the way to a1 from cursor position

Selection

CTRL + SHIFT + HOME

Select cells in the direction of arrow

Selection

CTRL + SHIFT + Arrow

Previous sheet

Navigation

CTRL + Page Up

Next sheet

Navigation

CTRL + Page Down

Launch GO TO Dialog (from here you can select special or jump to a cell or range)

Navigation

F5

Go to top left (will go to top left of freezed pane if set)

Navigation

CTRL + Home

Go to last non-blank cell

Navigation

CTRL + end

Go to previous sheet

Navigation

CTRL + PgUp

Go to next sheet

Navigation

CTRL + PgDn

Print

Navigation

CTRL + p

Toggle between workbooks in a given session of excel.

Navigation

CTRL + TAB

Change the type of cell reference from relative to absolute or semi-absolute

Formulas

F4

Repeat whatever you did last

Formulas

F4

Debug portions of a formula (select and press)

Formulas

F9

Sum range

Formulas

ALT + =

Enter array formula

Formulas

CTRL + SHIFT + Enter

Select array formula range

Formulas

CTRL + /

Display range names (can be used when typing formulas)

Formulas

F3

Evaluate formulas. (its easy to remember when working with some “tuf” formulas!)

Formulas

ALT + TUF

Copy a formula from above cell and edit

Formulas

CTRL + '

Display the formula palette after you type a valid function name in a formula

Formulas

CTRL + A (while writing a formula)

Alternate between displaying cell values and displaying cell formulas

Formulas

CTRL + ` (Single Left Quotation Mark)

Calculate formulas

Formulas

F9

Select all precedent cells

Formulas

CTRL + [

Select all dependent cells

Formulas

CTRL + ]

Format Selection (cells, objects, charts)

Formatting

CTRL + 1

Bold a cell’s content

Formatting

CTRL + B

Format Painter – Paste formats from selection

Formatting

ALT + EST

Format as number with 2 dp

Formatting

CTRL + SHIFT + 1

Format as local currency

Formatting

CTRL + SHIFT + 4

Format as percentage with 0 dp

Formatting

CTRL + SHIFT + 5

Hide row

Formatting

CTRL + 9

Hide column

Formatting

CTRL + 0

Unhide row

Formatting

CTRL + SHIFT + 9

Unhide column

Formatting

CTRL + SHIFT + 0

Display the style command format menu

Formatting

ALT + '

Sets/removes strikeout in current cell

Formatting

CTRL + 5

Show/hide the top bar when you have a group

Formatting

Crtl + 8

Single border around selected cells

Formatting

CTRL + SHIFT + 7

Sort

Formatting

ALT + DS

Insert hyperlink

Formatting

CTRL + K

Freeze panes

Formatting

ALT + WFF

Remove grid lines or (alt+t)ov(alt+g)[enter]

Formatting

ALT + WVG (2007+)

To wrap lines

Formatting

ALT + HW (2007+)

Save as

Excel Options

F12

Collapse the ribbon (press again to expand)

Excel Options

CTRL + F1

Opens print preview

Excel Options

CTRL + F2

Maximize the current window

Excel Options

ALT + SPACE X

Activate next window

Excel Options

ALT + TAB

Activate previous window

Excel Options

ALT + SHIFT + TAB

Close an excel workbook

Excel Options

crtl + F4

Split screens

Excel Options

ALT + W + S

Create a pivot table in new sheet (of course after selecting the range)

Everything Else

ALT + DPF

Create a pivot table in the same sheet.

Everything Else

ALT + DPN

Show visual basic editor

Everything Else

ALT + F11

Macro dialog

Everything Else

ALT + F8

Apply/remove filter

Everything Else

ALT + DFF

Keep filter on columns, but show all rows

Everything Else

ALT + DFS

Insert pivot table

Everything Else

ALT + NVT

Turn filter on or off

Everything Else

CTRL + SHIFT + L

Paste values only

Editing

ALT + ESV

Edit a cell, place cursor at the end

Editing

F2

Show in-cell drop down with previously entered values

Editing

ALT + Down arrow

Fills down value from cell above

Editing

CTRL + D

Add a comment or Edit comment

Editing

SHIFT + F2

Insert new sheet

Editing

SHIFT + F11

Insert row

Editing

CTRL + +

Delete row

Editing

CTRL + -

Copy

Editing

CTRL + C

Paste

Editing

CTRL + V

Cut

Editing

CTRL + X

Undo

Editing

CTRL + Z

Get a line break inside the cell

Editing

ALT + Enter (while editing the cell)

Clear all contents

Editing

ALT + EAA

Copy

Editing

CTRL + insert

Paste

Editing

SHIFT + Insert

Make chart/pivot chart

Editing

F11

Edit a cell in Apple Macs

Editing

CTRL + U

Copy the value from the cell above the active cell into the cell or the formula bar

Editing

CTRL + SHIFT + "

Copies whatever is in the cell to the left of it.

Editing

CTRL + R

Delete box (cell, row, column)

Editing

ALT + ED

Insert box (cell, row, column)

Editing

ALT + IE

Enter current date

Auto Complete

CTRL + ;

Enter current time

Auto Complete

CTRL + :

Thanks to the contributors

Here is a list of people who contributed these shortcuts.

Vipul, Dau, Stružák, Paul, Eliavs, Pavel S, Fabrice, Noone, Clarity, Jp, Pascal, Jair, Yoav, Nimesh, Bill, Patricia, Mike, Iesmatauw, Chrisham, Harvey, Pranav, Rohit Choudhary, Rohit1409, Rickard, Sachin, Gerald Higgins, Ericlind, Zzz, Felipe, Sridhar, Halva, Catherine, Lavkesh Bhatia, Rick Rothstein, Vishal Haria, Ak, Daniel Ferry, Mehdi Raza.

Thank you 🙂

Share your shortcuts

I know this post is unusally lengthy. But I wanted the list to be as comprehensive as possible. If you know some shortcuts that are not listed, please share them using comments. 🙂

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22 Responses to “Master Excel 2007 Ribbon with this Free Learning Guide”

  1. Finnur says:

    Thank you, kind sir. Well done with the baby making.

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    I cannot get signed up for your newsletter. I tied both this email address and churchill2001@hotmail.com. never a response.

  3. doug churchill says:

    I cannot get signed up for your newsletter. I tied both this email address and churchill2001_at_hotmail_dot_com. never a response for either attempt.

    • Chandoo says:

      @Doug, it shows that your email address is pending verification. Can you check your inbox (and may be spam folder too) for an email from me? The subject will be "Activate Subscription to Get your Free Excel Tips E-book"

  4. ajay says:

    Very Useful Info..Keep it up..

  5. Chandoo says:

    @Ajay.. you are welcome 🙂

  6. [...] Excel 2010 UI looks considerably better and less stressful than 2007. The colors are dull and subtle. The icons don’t call for attention unless you want to do something. The menus / ribbons feel smoother and slicker. [Learn to use Excel Ribbon with this Free e-Book] [...]

  7. Mark says:

    I can't open this pdf. I get the error message:

    You do not have the required license to open this file.

    Please request a license from the creator of the file, and add it using the license manager and they try opening it again.

    What gives??

  8. Mark says:

    I downloaded the file again and it worked this time. Strange. (First file was 116 KB, second was 1644 KB... ???)

  9. Michael says:

    Hi Chandoo,
    thanks for sharing your Excel 2007 learning experience with us; unfortunately the link to the pdf of the free Excel 2007 learning guide seems broken: my Acrobate Readers flags: "Unkown file type or corrupte data".
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  10. anja says:

    well done this is great

  11. Fabian says:

    Can somebody just provide a link the classic TAB exportedUI files for MS Office 2003 for us to use in office 2007/2010?. searching online, everybody just wnats to make a buck online with silly Classic Tab installers which do nothing more than inport exportedUI files for you.

    Don't give me a ribbon how to guide, just give me free exportedUI files. I should not have to pay anyone for this, it is free XML, MS should have included this to begin with.

  12. rocky says:

    thanks

  13. kartik says:

    Dear.
    There are a set of debit values and a set ot credit values in a column. I want a vba code by whcich the debit value plus a single / multiple credit value is zero that needs to be marked .
    finally i will come to know out of the avaibale debits which cannot be used the with avilable credits either single or multiple values.
    If multiple matching sets are available let it take the 1st or the 2nd one its not an issue.
    Column A Ref
    -1000 A
    -5000 B
    -8000 C
    800 A
    100 A
    100 A
    2000 B
    3000 B
    13000
    15000

  14. ridwan says:

    hi...
    how to make this add-ins and display in ribbon... check this sample : http://www.cprsoft.com/GCDemo01.htm
    thank you sir...
     

  15. Aleem Qamar says:

    Please tell me format painter short cut key In excel ?
    Thanks In Advance

  16. mano says:

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