Few weeks back I have invited all of you to share your excel keyboard shortcuts in a open thread. More than 50 people commented on that post and shared a hundred excel keyboard shortcuts with us. There were so many wonderful keyboard shortcuts and tricks buried in the comments section of that post. During the weekend, I spent sometime to collect all these beautiful shortcuts and arranged them neatly so that you can easily learn them. Here is the complete list of Excel Keyboard Shortcuts.
Special thanks to all the commenters on the original post. Without you I couldn’t have learned these shortcuts.
Here is the complete list of excel keyboard shortcuts.
- Shortcuts for Selection
- Shortcuts for Editing
- Shortcuts for Navigation
- Shortcuts for Formatting
- Shortcuts for Formulas
- Shortcuts for Excel Options
- Shortcuts for Auto Complete
- Shortcuts for Everything Else
Note: I have *ed some of the most important shortcuts. These are very useful and extremely time saving ones. You may want to remember a few to boost your productivity.
| Select the whole column
Selection
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| Select the whole row
Selection
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| Select table
Selection
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| Save
Selection
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| Select visible cells only
Selection
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| Select entire region
Selection
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| Select range from start cell to far left
Selection
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| Select range from start cell to end in direction of arrow
Selection
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| Select a continuous range of data (e.g. pivot), no matter where your cursor is.
Selection
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| Select blank cells
Selection
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| Select all cells with comments
Selection
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| Select all cells that are directly or indirectly referred to by formulas in the selection
Selection
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| Select all cells with formulas that refer directly or indirectly to the active cell
Selection
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| Selects all the way to a1 from cursor position
Selection
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| Select cells in the direction of arrow
Selection
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| Previous sheet
Navigation
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| Next sheet
Navigation
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| Launch GO TO Dialog (from here you can select special or jump to a cell or range)
Navigation
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| Go to top left (will go to top left of freezed pane if set)
Navigation
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| Go to last non-blank cell
Navigation
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| Go to previous sheet
Navigation
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| Go to next sheet
Navigation
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| Print
Navigation
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| Toggle between workbooks in a given session of excel.
Navigation
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| Change the type of cell reference from relative to absolute or semi-absolute
Formulas
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| Repeat whatever you did last
Formulas
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| Debug portions of a formula (select and press)
Formulas
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| Sum range
Formulas
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| Enter array formula
Formulas
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| Select array formula range
Formulas
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| Display range names (can be used when typing formulas)
Formulas
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| Evaluate formulas. (its easy to remember when working with some “tuf” formulas!)
Formulas
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| Copy a formula from above cell and edit
Formulas
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| Display the formula palette after you type a valid function name in a formula
Formulas
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| Alternate between displaying cell values and displaying cell formulas
Formulas
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| Calculate formulas
Formulas
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| Select all precedent cells
Formulas
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| Select all dependent cells
Formulas
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| Format Selection (cells, objects, charts)
Formatting
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| Bold a cell’s content
Formatting
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| Format Painter – Paste formats from selection
Formatting
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| Format as number with 2 dp
Formatting
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| Format as local currency
Formatting
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| Format as percentage with 0 dp
Formatting
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| Hide row
Formatting
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| Hide column
Formatting
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| Unhide row
Formatting
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| Unhide column
Formatting
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| Display the style command format menu
Formatting
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| Sets/removes strikeout in current cell
Formatting
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| Show/hide the top bar when you have a group
Formatting
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| Single border around selected cells
Formatting
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| Sort
Formatting
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| Insert hyperlink
Formatting
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| Freeze panes
Formatting
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| Remove grid lines or (alt+t)ov(alt+g)[enter]
Formatting
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| To wrap lines
Formatting
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| Save as
Excel Options
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| Collapse the ribbon (press again to expand)
Excel Options
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| Opens print preview
Excel Options
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| Maximize the current window
Excel Options
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| Activate next window
Excel Options
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| Activate previous window
Excel Options
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| Close an excel workbook
Excel Options
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| Split screens
Excel Options
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| Create a pivot table in new sheet (of course after selecting the range)
Everything Else
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| Create a pivot table in the same sheet.
Everything Else
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| Show visual basic editor
Everything Else
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| Macro dialog
Everything Else
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| Apply/remove filter
Everything Else
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| Keep filter on columns, but show all rows
Everything Else
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| Insert pivot table
Everything Else
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| Turn filter on or off
Everything Else
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| Paste values only
Editing
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| Edit a cell, place cursor at the end
Editing
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| Show in-cell drop down with previously entered values
Editing
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| Fills down value from cell above
Editing
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| Add a comment or Edit comment
Editing
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| Insert new sheet
Editing
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| Insert row
Editing
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| Delete row
Editing
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| Copy
Editing
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| Paste
Editing
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| Cut
Editing
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| Undo
Editing
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| Get a line break inside the cell
Editing
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| Clear all contents
Editing
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| Copy
Editing
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| Paste
Editing
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| Make chart/pivot chart
Editing
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| Edit a cell in Apple Macs
Editing
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| Copy the value from the cell above the active cell into the cell or the formula bar
Editing
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| Copies whatever is in the cell to the left of it.
Editing
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| Delete box (cell, row, column)
Editing
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| Insert box (cell, row, column)
Editing
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| Enter current date
Auto Complete
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| Enter current time
Auto Complete
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Thanks to the contributors
Here is a list of people who contributed these shortcuts.
Vipul, Dau, Stružák, Paul, Eliavs, Pavel S, Fabrice, Noone, Clarity, Jp, Pascal, Jair, Yoav, Nimesh, Bill, Patricia, Mike, Iesmatauw, Chrisham, Harvey, Pranav, Rohit Choudhary, Rohit1409, Rickard, Sachin, Gerald Higgins, Ericlind, Zzz, Felipe, Sridhar, Halva, Catherine, Lavkesh Bhatia, Rick Rothstein, Vishal Haria, Ak, Daniel Ferry, Mehdi Raza.
Thank you 🙂
Share your shortcuts
I know this post is unusally lengthy. But I wanted the list to be as comprehensive as possible. If you know some shortcuts that are not listed, please share them using comments. 🙂
12 Responses to “29 Excel Formula Tips for all Occasions [and proof that PHD readers truly rock]”
Some great contributions here.
Gotta love the Friday 13th formula 😀
Great tips from you all! Thanks a lot for sharing! bsamson, particularly you helped me on a terribly annoying task. 🙂
(BTW, Chandoo, it's not exactly "Find if a range is normally distributed" what my suggestion does. It checks if two proportions are statistically different. I probably gave you a bad explanation on twitter, but it'd be probably better if you fix it here... 🙂 )
Great compilation Chandoo
For the "Clean your text before you lookup"
=VLOOKUP(CLEAN(TRIM(E20)),F5:G18,2,0)
I would like to share a method to convert a number-stored-as-text before you lookup:
=VLOOKUP(E20+0,F5:G18,2,0)
@Peder, yeah, I loved that formula
@Aires: Sorry, I misunderstood your formula. Corrected the heading now.
@John.. that is a cool tip.
Hey Chandoo,
That p-value formula is really great for a statistics person like me.
What a p-value essentially is, is the probability that the results obtained from a statistical test aren't valid. So for example, if my p value is .05, there's a 5% probability that my results are wrong.
You can play with this if you install the Data Analysis Toolpak (which will perform some statistical tests for you AND provide the P Value.)
Let's say for example I've got two weeks of data (separated into columns) with the number of hours worked per day. I want to find out if the total number of hours I worked in week two were really all the different than week one.
Week1 Week2
10 11
12 9
9 10
7 8
5 8
Go to Data > Data Analysis > T-Test Assuming Unequal Variances > OK
In the Variable 1 Box, select the range of data for week 1.
In the Variable 2 Box, select the range of data for week 2.
Check "Labels"
In the Alpha box, select a value (in percentage terms) for how tolerant you are of error.
.05 is the general standard; that is to say I am willing to accept a 95% level of confidence that my result is accuarate.
Select a range output.
Excel calculates a number of results: Average (mean) for each week's data, etc.
You'll notice however that there are two P Values; one-tail and two-tail. (one tail tests are for > or .05), the number of hours I worked in week two is statistically equivalent to the number of hours I worked in week one.
So here’s a way you might want to use this. You put up a new entry on your blog. You think it’s the best entry ever! So you pull your webstats for this week and compare it to last week. You gather data for each week on the length of time a visitor spends on your website. The question you’re trying to prove statistically is whether there’s an average increase in the amount of time spent on your website this week as compared to last week (as a result of your fancy new blog post). You can run the same statistical test I illustrated above to find out. Incidentally, it matters very little to the stat test whether the quantity of visitors differs or not.
Anyhow, the Data Analysis toolpack doesn't perform a lot of stat tests that folks like me would like to have access to. In those cases I have to either use different software, or write some very complicated mathematical formulas. Having this p-value formula makes my life a LOT easier!
Thanks!
Eric~
Fantastic stuf..One line explanation is cool.
Thanks to all the contributors
OS
Take FirstName, MI, LastName in access (you can fix it to work in excel) capitalize first letter of each and lowercase the rest and add ". " if MI exists then same for last name:
Full Name: Format(Left([FirstName],1),">") & Format(Right([FirstName]),Len([FirstName])-1),"") & ". ","") & Format(Left([LastName],1),">") & Format(Right([LastName],Len([LastName])-1),"<")
I teach excel, access, etc etc for a living and i have my access students build this formula one step at a time from the inside out to show how formulas can be made even if it looks complicated. Yes I know I could just do IsNull([MI]) and reverse the order in the Iif() function but the point here is to nest as many functions as possible one by one (also I illustrate how it will fail without the Not() as it is)
Extract the month from a date
The easiest formula for this is =MONTH(a1)
It will return a 1 for January, 2 for February etc.
if in a column we write the value of total person for eg. 10 if we spent 1.33 paise each person then how we get total amount in next column and the result will in round form plzzzzz solve my problem sir................... thank u
@Anjali
If the value 10 is in B2 and 1.33 paise is in C2 the formula in D2 could be =B2*C2
If the values are a column of values you can copy the formula down by copy/paste or drag the small black handle at the bottom right corner of cell D2
kindly share with me new forumulas.
How to convert a figure like 870.70 into 870 but 871.70 into 880 using excel formula ? Please help.