Few weeks back I have invited all of you to share your excel keyboard shortcuts in a open thread. More than 50 people commented on that post and shared a hundred excel keyboard shortcuts with us. There were so many wonderful keyboard shortcuts and tricks buried in the comments section of that post. During the weekend, I spent sometime to collect all these beautiful shortcuts and arranged them neatly so that you can easily learn them. Here is the complete list of Excel Keyboard Shortcuts.
Special thanks to all the commenters on the original post. Without you I couldn’t have learned these shortcuts.
Here is the complete list of excel keyboard shortcuts.
- Shortcuts for Selection
- Shortcuts for Editing
- Shortcuts for Navigation
- Shortcuts for Formatting
- Shortcuts for Formulas
- Shortcuts for Excel Options
- Shortcuts for Auto Complete
- Shortcuts for Everything Else
Note: I have *ed some of the most important shortcuts. These are very useful and extremely time saving ones. You may want to remember a few to boost your productivity.
| Select the whole column
Selection
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| Select the whole row
Selection
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| Select table
Selection
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| Save
Selection
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| Select visible cells only
Selection
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| Select entire region
Selection
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| Select range from start cell to far left
Selection
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| Select range from start cell to end in direction of arrow
Selection
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| Select a continuous range of data (e.g. pivot), no matter where your cursor is.
Selection
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| Select blank cells
Selection
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| Select all cells with comments
Selection
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| Select all cells that are directly or indirectly referred to by formulas in the selection
Selection
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| Select all cells with formulas that refer directly or indirectly to the active cell
Selection
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| Selects all the way to a1 from cursor position
Selection
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| Select cells in the direction of arrow
Selection
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| Previous sheet
Navigation
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| Next sheet
Navigation
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| Launch GO TO Dialog (from here you can select special or jump to a cell or range)
Navigation
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| Go to top left (will go to top left of freezed pane if set)
Navigation
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| Go to last non-blank cell
Navigation
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| Go to previous sheet
Navigation
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| Go to next sheet
Navigation
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| Print
Navigation
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| Toggle between workbooks in a given session of excel.
Navigation
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| Change the type of cell reference from relative to absolute or semi-absolute
Formulas
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| Repeat whatever you did last
Formulas
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| Debug portions of a formula (select and press)
Formulas
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| Sum range
Formulas
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| Enter array formula
Formulas
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| Select array formula range
Formulas
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| Display range names (can be used when typing formulas)
Formulas
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| Evaluate formulas. (its easy to remember when working with some “tuf” formulas!)
Formulas
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| Copy a formula from above cell and edit
Formulas
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| Display the formula palette after you type a valid function name in a formula
Formulas
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| Alternate between displaying cell values and displaying cell formulas
Formulas
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| Calculate formulas
Formulas
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| Select all precedent cells
Formulas
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| Select all dependent cells
Formulas
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| Format Selection (cells, objects, charts)
Formatting
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| Bold a cell’s content
Formatting
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| Format Painter – Paste formats from selection
Formatting
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| Format as number with 2 dp
Formatting
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| Format as local currency
Formatting
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| Format as percentage with 0 dp
Formatting
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| Hide row
Formatting
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| Hide column
Formatting
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| Unhide row
Formatting
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| Unhide column
Formatting
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| Display the style command format menu
Formatting
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| Sets/removes strikeout in current cell
Formatting
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| Show/hide the top bar when you have a group
Formatting
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| Single border around selected cells
Formatting
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| Sort
Formatting
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| Insert hyperlink
Formatting
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| Freeze panes
Formatting
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| Remove grid lines or (alt+t)ov(alt+g)[enter]
Formatting
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| To wrap lines
Formatting
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| Save as
Excel Options
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| Collapse the ribbon (press again to expand)
Excel Options
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| Opens print preview
Excel Options
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| Maximize the current window
Excel Options
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| Activate next window
Excel Options
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| Activate previous window
Excel Options
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| Close an excel workbook
Excel Options
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| Split screens
Excel Options
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| Create a pivot table in new sheet (of course after selecting the range)
Everything Else
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| Create a pivot table in the same sheet.
Everything Else
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| Show visual basic editor
Everything Else
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| Macro dialog
Everything Else
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| Apply/remove filter
Everything Else
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| Keep filter on columns, but show all rows
Everything Else
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| Insert pivot table
Everything Else
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| Turn filter on or off
Everything Else
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| Paste values only
Editing
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| Edit a cell, place cursor at the end
Editing
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| Show in-cell drop down with previously entered values
Editing
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| Fills down value from cell above
Editing
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| Add a comment or Edit comment
Editing
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| Insert new sheet
Editing
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| Insert row
Editing
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| Delete row
Editing
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| Copy
Editing
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| Paste
Editing
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| Cut
Editing
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| Undo
Editing
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| Get a line break inside the cell
Editing
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| Clear all contents
Editing
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| Copy
Editing
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| Paste
Editing
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| Make chart/pivot chart
Editing
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| Edit a cell in Apple Macs
Editing
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| Copy the value from the cell above the active cell into the cell or the formula bar
Editing
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| Copies whatever is in the cell to the left of it.
Editing
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| Delete box (cell, row, column)
Editing
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| Insert box (cell, row, column)
Editing
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| Enter current date
Auto Complete
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| Enter current time
Auto Complete
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Thanks to the contributors
Here is a list of people who contributed these shortcuts.
Vipul, Dau, Stružák, Paul, Eliavs, Pavel S, Fabrice, Noone, Clarity, Jp, Pascal, Jair, Yoav, Nimesh, Bill, Patricia, Mike, Iesmatauw, Chrisham, Harvey, Pranav, Rohit Choudhary, Rohit1409, Rickard, Sachin, Gerald Higgins, Ericlind, Zzz, Felipe, Sridhar, Halva, Catherine, Lavkesh Bhatia, Rick Rothstein, Vishal Haria, Ak, Daniel Ferry, Mehdi Raza.
Thank you 🙂
Share your shortcuts
I know this post is unusally lengthy. But I wanted the list to be as comprehensive as possible. If you know some shortcuts that are not listed, please share them using comments. 🙂
23 Responses to “Displaying Text Values in Pivot Tables without VBA”
Its possible to display up to 4 text values.
Have a look at the screen shot of an example that I had posted way back at the EHA and figure out how its done !
http://tinypic.com/r/muzywk/6
With Excel 2010 you can use Conditional Formatting to apply custom number formats which can display text. (In older versions you can only modify text color and cell background color, but not number formats.) Using CF allows for an even larger number of different display values.
[...] Display text values in Pivot Tables without VBA [...]
Hey,
Thanks, this helps. But how do you do it for multiple values where there is a huge amount of non repeating text?
@Soumya
The only way to do more than 4 values is to make the Pivot Table manually with formulas, of course then it isn't a Pivot table
You can of course do it with VBA
You may want to have a look at this description of how to do it here: http://www.clearlyandsimply.com/clearly_and_simply/2011/06/emulate-excel-pivot-tables-with-texts-in-the-value-area-using-vba.html
@Soumya
The only way to do more than 4 values is to make the Pivot Table manually with formulas, of course then it isn’t a Pivot table
You can of course do it with VBA
You may want to have a look at this description of how to do it here: http://www.clearlyandsimply.com/clearly_and_simply/2011/06/emulate-excel-pivot-tables-with-texts-in-the-value-area-using-vba.html
[...] Pivot Tables take tables of data and allow the user to summarise and consolidate the data at the same time. This is a great and very fast method of analysis but is restricted to handling mathematical functions on the value field resulting in numerical summaries. – read more [...]
[…] Read more here: Displaying Text Values in Pivot Tables without VBA […]
There is a very good way actually for handling text inside values area.
First you create a special column on the very left side and call it ID, and put unique ID (numbers only), and then create a pivot table with:
Row Labels and Column labels as you like, and in the Values labels use the unique ID number.
Move the unique ID number (copy paste) somewhere to the right and use vlookup to load the data you need using the ID as reference.
It is a bit longer way but for me it works perfectly to combine values as you like in any moment.
hope helps.
Regards,
Jon
Thank you! I finally understand pivot tables thanks to your clear, concise explanations and examples.
Good Day. This is exactly what i have been looking for. However when i try it on my pivot table or even when i try to recreate this exercise using the sample worksheet, i get this error:
"Microsoft Excel cannot use the number format you typed. Try using one of the built-in number formats."
Same thing here, Excel quite did not like the format in my PowerPivot. Any clues as to what may be going on? Thanks.
I have the same thing happening on my end. I'm running a normal pivot table on a .xlsm file.
@Danzi
What format did you use?
can you post the file ?
pls. help in table there is name, pan. amount. i have to make pivot table for example
NAME PAN AMOUNT
MR.X AAAAC1254T 500.00
MR.Y AAABR1258C
MR.A CFVDE2458T
MR.Z AAVCR12548C
MR.X AAAAC1254T
MR.Z AADCD245T
pls. help in table there is name, pan. amount. i have to make pivot table for example
NAME PAN AMOUNT
MR.X AAAAC1254T 500.00
MR.Y AAABR1258C 1000
MR.A CFVDE2458T 2000
MR.Z AAVCR12548C 5451
MR.X AAAAC1254T 45564
MR.Z AADCD245T 4500
how to get pivot tabe so i get PAN no. against Name.
I found an easy way to get text values in pivot table.
I create an other worksheet in wich each cell has a formula that copy the pivot table. The trick is that the formula does a lookup for the numbers in the pivot table.
The formula looks like that:
=IF(ISNUMBER(table!A1);VLOOKUP(table!A1;Code!$A$1:$B$65;2);IF(ISBLANK(table!A1);" ";table!A1))
Code is a worksheet where there is a liste of text /numbers correspondance.
As a bonus The new sheet is easier to format
Additional trick:
In my case, i encoded differents codeid with a power(2, codeId-1) so that summing then is equivalent to concatenate them.
1-A
2-B
4-C
8-D
yields :
5 - AC
14 - BCD
Hi
I want to ask if pivot can display dates in pivot field. As in a column i have customers and in row different items i want to know there last purchase date. anyone help in this??
Hello Guys, Need your help
I am doing some analysis of the cycle time of the product i.e how much time a product takes from manufacturing to the central warehouse.
I have batch numbers for the product and against them i have to pull out the diff. dates
Like the base date is from where the manufacturing start. So i have the batch number,against it's manuf. date. Now i have to pull out the date when it was quality released.
I have the quality released data but the data have duplicates, like i will have two dates or may be three for the same batch. So my main objective is to pull out the date which is latest among them.
BATCH NO. DATE of Mfg. DATE of Quality release
A1 12/4/2014 (HERE I HAVE TO PULL value)
Next Sheet
BATCH NO. DATE of Quality Release
A1 14/5/2014
a2 23/5/2016
A1 12/5/2014
A1 13/6/2014
From this sheet i have to pull up the latest date format of date here is dd/mm/yyy
TIA
[…] needed to present text instead of counts in a pivot table value column. Here is an excellent resource for Excel manipulation, in addition to an overview of pivot […]
This is great thank you.
Wow!!! Excellent!! It helped me a lot.
I am developing training tracking sheet for 200 employees with training completed date. Each employee will be attending 25 courses. How to indicate actual dates in pivot table value field.