Few weeks back I have invited all of you to share your excel keyboard shortcuts in a open thread. More than 50 people commented on that post and shared a hundred excel keyboard shortcuts with us. There were so many wonderful keyboard shortcuts and tricks buried in the comments section of that post. During the weekend, I spent sometime to collect all these beautiful shortcuts and arranged them neatly so that you can easily learn them. Here is the complete list of Excel Keyboard Shortcuts.
Special thanks to all the commenters on the original post. Without you I couldn’t have learned these shortcuts.
Here is the complete list of excel keyboard shortcuts.
- Shortcuts for Selection
- Shortcuts for Editing
- Shortcuts for Navigation
- Shortcuts for Formatting
- Shortcuts for Formulas
- Shortcuts for Excel Options
- Shortcuts for Auto Complete
- Shortcuts for Everything Else
Note: I have *ed some of the most important shortcuts. These are very useful and extremely time saving ones. You may want to remember a few to boost your productivity.
| Select the whole column
Selection
|
| Select the whole row
Selection
|
| Select table
Selection
|
| Save
Selection
|
| Select visible cells only
Selection
|
| Select entire region
Selection
|
| Select range from start cell to far left
Selection
|
| Select range from start cell to end in direction of arrow
Selection
|
| Select a continuous range of data (e.g. pivot), no matter where your cursor is.
Selection
|
| Select blank cells
Selection
|
| Select all cells with comments
Selection
|
| Select all cells that are directly or indirectly referred to by formulas in the selection
Selection
|
| Select all cells with formulas that refer directly or indirectly to the active cell
Selection
|
| Selects all the way to a1 from cursor position
Selection
|
| Select cells in the direction of arrow
Selection
|
| Previous sheet
Navigation
|
| Next sheet
Navigation
|
| Launch GO TO Dialog (from here you can select special or jump to a cell or range)
Navigation
|
| Go to top left (will go to top left of freezed pane if set)
Navigation
|
| Go to last non-blank cell
Navigation
|
| Go to previous sheet
Navigation
|
| Go to next sheet
Navigation
|
| Print
Navigation
|
| Toggle between workbooks in a given session of excel.
Navigation
|
| Change the type of cell reference from relative to absolute or semi-absolute
Formulas
|
| Repeat whatever you did last
Formulas
|
| Debug portions of a formula (select and press)
Formulas
|
| Sum range
Formulas
|
| Enter array formula
Formulas
|
| Select array formula range
Formulas
|
| Display range names (can be used when typing formulas)
Formulas
|
| Evaluate formulas. (its easy to remember when working with some “tuf” formulas!)
Formulas
|
| Copy a formula from above cell and edit
Formulas
|
| Display the formula palette after you type a valid function name in a formula
Formulas
|
| Alternate between displaying cell values and displaying cell formulas
Formulas
|
| Calculate formulas
Formulas
|
| Select all precedent cells
Formulas
|
| Select all dependent cells
Formulas
|
| Format Selection (cells, objects, charts)
Formatting
|
| Bold a cell’s content
Formatting
|
| Format Painter – Paste formats from selection
Formatting
|
| Format as number with 2 dp
Formatting
|
| Format as local currency
Formatting
|
| Format as percentage with 0 dp
Formatting
|
| Hide row
Formatting
|
| Hide column
Formatting
|
| Unhide row
Formatting
|
| Unhide column
Formatting
|
| Display the style command format menu
Formatting
|
| Sets/removes strikeout in current cell
Formatting
|
| Show/hide the top bar when you have a group
Formatting
|
| Single border around selected cells
Formatting
|
| Sort
Formatting
|
| Insert hyperlink
Formatting
|
| Freeze panes
Formatting
|
| Remove grid lines or (alt+t)ov(alt+g)[enter]
Formatting
|
| To wrap lines
Formatting
|
| Save as
Excel Options
|
| Collapse the ribbon (press again to expand)
Excel Options
|
| Opens print preview
Excel Options
|
| Maximize the current window
Excel Options
|
| Activate next window
Excel Options
|
| Activate previous window
Excel Options
|
| Close an excel workbook
Excel Options
|
| Split screens
Excel Options
|
| Create a pivot table in new sheet (of course after selecting the range)
Everything Else
|
| Create a pivot table in the same sheet.
Everything Else
|
| Show visual basic editor
Everything Else
|
| Macro dialog
Everything Else
|
| Apply/remove filter
Everything Else
|
| Keep filter on columns, but show all rows
Everything Else
|
| Insert pivot table
Everything Else
|
| Turn filter on or off
Everything Else
|
| Paste values only
Editing
|
| Edit a cell, place cursor at the end
Editing
|
| Show in-cell drop down with previously entered values
Editing
|
| Fills down value from cell above
Editing
|
| Add a comment or Edit comment
Editing
|
| Insert new sheet
Editing
|
| Insert row
Editing
|
| Delete row
Editing
|
| Copy
Editing
|
| Paste
Editing
|
| Cut
Editing
|
| Undo
Editing
|
| Get a line break inside the cell
Editing
|
| Clear all contents
Editing
|
| Copy
Editing
|
| Paste
Editing
|
| Make chart/pivot chart
Editing
|
| Edit a cell in Apple Macs
Editing
|
| Copy the value from the cell above the active cell into the cell or the formula bar
Editing
|
| Copies whatever is in the cell to the left of it.
Editing
|
| Delete box (cell, row, column)
Editing
|
| Insert box (cell, row, column)
Editing
|
| Enter current date
Auto Complete
|
| Enter current time
Auto Complete
|
Thanks to the contributors
Here is a list of people who contributed these shortcuts.
Vipul, Dau, Stružák, Paul, Eliavs, Pavel S, Fabrice, Noone, Clarity, Jp, Pascal, Jair, Yoav, Nimesh, Bill, Patricia, Mike, Iesmatauw, Chrisham, Harvey, Pranav, Rohit Choudhary, Rohit1409, Rickard, Sachin, Gerald Higgins, Ericlind, Zzz, Felipe, Sridhar, Halva, Catherine, Lavkesh Bhatia, Rick Rothstein, Vishal Haria, Ak, Daniel Ferry, Mehdi Raza.
Thank you 🙂
Share your shortcuts
I know this post is unusally lengthy. But I wanted the list to be as comprehensive as possible. If you know some shortcuts that are not listed, please share them using comments. 🙂
13 Responses to “Gantt Box Chart Tutorial & Template – Download and Try today”
Hi Chandoo
As one of your students I have followed your detailed example through with great success. However, Excel is acting in an unexpected way and I wonder if you could take a look?
http://cid-95d070c79aef808e.office.live.com/self.aspx/.Public/Gantt%20Box%20Chart.xlsm
On my version, I have to type 40239 (Which equates to 2 Mar 2010) to get the chart to display 31 May 2010 (which should be 40329)!!??
Have I done something wrong or is Excel acting up?
Thx
Oli
PS Your example file in 2007 displays correctly.
Hi,
I like this idea a lot, but I agree the name is a little drab.
As an American I may just be seeing things, but to me the combination of lines and bars on your chart looks like a bunch of cricket bats.
Maybe you could work that into a catchier name. 🙂
Cheers!
Here is some code I use to keep the axis synched.
It may be useful to some of your readers
It is based on a comment I saw on Daily Dose of Excel.
Function SynchGanttAxis(Cname, lower, upper)
'Sets the X min and X max for Category axis
Application.Volatile
On Error Resume Next
'
'Top Horizontal Axis
With ActiveSheet.Shapes(Cname).Chart.Axes(xlCategory, 1)
.MinimumScale = lower
.MaximumScale = upper
End With
'Bottom Horizontal Axis
With ActiveSheet.Shapes(Cname).Chart.Axes(xlValue, 2)
.MinimumScale = lower
.MaximumScale = upper
End With
End Function
Function SynchVerticalAxis(Cname, lower, upper)
Application.Volatile
On Error Resume Next
' Excel 2007 only
'Right hand vertical axis
With ActiveSheet.Shapes(Cname).Chart.Axes(xlValue, 1)
.MinimumScale = 0
.MaximumScale = upper
End With
End Function
@Oli.. Can you check your file again.. I see 40329...
@Dave: Even I saw things.. the bars actually looked like lollipops. How about calling this lollipop chart - now that would be yummy and goes along the tradition of naming charts after eatables (bar, pie, donut...)
@Bob: Superb stuff... thanks for sharing 🙂
Hi Chandoo
This looks really good and I think it can also be applied to show project phases / milestones.
Question: Thinking further could this be amended to display a project lifecycle (Idea through to Implementation say 7 phases) on one bar / row? Just imagine 20 projects within a programme all on one chart one bar each showing their respective lifecycle stages i.e. on one page.
Idea: As the Gantt Box Chart this is quite intensive to set up re formatting etc how about the added extra of once you have completed this to "Save as template" i.e. saves the formatting and layout of the chart as a template so you can apply to future charts. Simple to do and will save the time formatting etc again and again and again.
Therefore tip: Click on your chart demo and then click on Save As template icon (2007) - edit file name and click on save. Ready to use / apply via Templates in Change Chart Type window.
Thanks and be very interested if the lifecycle question can be resolved
Mike
How embarrassing.
I was obviously suffering from numerical dyslexia. I was one of those days.
@Mike H: You can easily make this chart to work like a generic project lifecycle plan chart. All you have to do is,
1. in a separate sheet define the steps of lifecycle and various dates in a table (with 5 columns for each of the projects you have).
2. now use a control cell to input the project name you want to show in the chart
3. based on the input, use OFFSET Formulas to get the correct data
4. Rest is same as the tutorial above
For more info on the dynamic charting visit http://chandoo.org/wp/tag/dynamic-charts/ and http://chandoo.org/wp?s=OFFSET
Your solution is really smart but in the en Excel isn't meant to do stuff like this. I, as a former PM, always thought is was frustrating that you had to do stuff like this for something simple like a Gantt chart. So I built Tom's Planner. And would like to plug it here. I think it really solves the problem you are trying to solve in the most efficient way. Check out http://www.tomsplanner.com for a free account or play around with the demo.
Hi there,
Chandoo - this is really a very nice and helpfull chart - I adopted it, so I can report a forecast or the delay of a certain task (coming from my role as an auditor for projects).
One topic I´m currently struggeling with: I do have a project lasting for lets say 12 month. For a management reporting, I want to have kind of snapshot, lets say one month back and 2 month in the future. I tried with the offset formula, but failed. Any idea?
Thx
Lopi
[...] Ein viel geliebter Klassiker ist die Erstellung von GANTT-Diagrammen mit Excel. Wir hatten das Thema wiederholt schon hier. Chandoo.org hat sich mal wieder mit einer neuen Variante hervorgetan: Das GANTT-Box-Chart. [...]
[...] [...]
Hi Chandoo - fantastic xls. One thing I can't figure out how to do is adjust the alignment of the vertical axis. I would like to left align so that I could indent to represent sub tasks. Can that be done? Or is there a better way?
I've been trying to work out if there's a way to show weekends on the graph. The closest thing I've got is to add them on a secondary axis, but then I haven't been able to keep both axis lined up together! Any ideas?
Following on from this - is it possible to show things like holidays?