10 Excel Keyboard Shortcuts I can’t live without!

Posted on August 8th, 2011 in Learn Excel - 116 comments

Everyone and their colleague knows the importance of Excel keyboard shortcuts. While it may be a good idea to know a 97 different shortcuts for everything in Excel, the fact is, you don’t use them all the time. So, it all boils down to memorizing the few shortcuts that you use all the time.

In this post, I am sharing 10 such shortcuts that I can’t live without, especially, when I am analyzing data, making charts and formatting my workbooks.

1. CTRL+1 – Format

Oh CTRL+1, if I get an ear, every-time I press you, I would be a millionear by now.
I use this all the time, to format cells, charts, text boxes – you name it.

2. CTRL+SHIFT+L – Turn on/ off filters

Most of the time, I use filters to do ad-hoc analysis of my data. So, Once I set a couple of filters, If I want to revert back to full data, I find clearing each filter a pain. So I just turn-off and turn-on the filters, by pressing CTRL+SHIFT+L twice.

3. CTRL+Arrow keys – Navigate around the workbook

When it comes to dealing with data, navigate, you must. So I rely on CTRL+arrow key combinations all the time. Also, I use CTRL+SHIFT+arrow keys to select a group of cells

4. ALT+ES – Paste Special > Values

Paste Special - Paste Values only - MS ExcelCopying and Pasting is another must if you deal with data. Often, I have to get data from other workbooks or clean the formatting of existing tables. So I use ALT+ES (press E then leave the key and press S) to paste special. Works like a charm! [more: 16 more paste special tricks]

5. F4 – Change cell reference style while editing formulas

Change cell referencing style - F4 - Excel

Excel runs a pretty tight mafia when it comes to cell references. You must pay it a couple of $s if you want to change the reference style from relative (A2) to absolute ($A$2). But whos got the time to carefully navigate between A and 2 and then type SHIFT+4? So I use F4 key and Excel changes the referencing style for me. [More: Relative vs. Absolute Cell References in Excel]

6. F2 – Edit a cell

As simple as that.

7. F3 – Show Names

For simple workbooks I do not use names. But if I am making a dashboard or Excel model, I define several names and use them all the time. This is where F3 comes in handy. Just press F3, no matter where you are (formula editing, conditional formatting, data validation etc.) and you get a list of all the defined names. Pick one and press ok to add it to the formula etc. you are typing.

8. CTRL+K – Add Hyperlink

Hyperlinks make your work book accessible & pretty. So I use them all the time, especially, if I have more than a couple of sheets. Select a cell or shape and press CTRL+K to launch hyperlink box. Type the destination URL or location and you are done.

9. CTRL+T – Insert Table

Excel Tables - Insert Table using CTRL+TEver since I learned how to use Tables feature, I have never looked back. Nowadays, anytime I need to use a bunch of data, I convert that to a table and then use. Tables are flexible, they can grow & shrink, they allow you to write readable formulas (structural references) and they are lovely. Just select any cell in a range of related data, and press CTRL+T to make it table.

10. CTRL+S – Save

There is no point making something elaborate in Excel if you forgot to save. So I press CTRL+S every now and then. You never know when aliens strike!

What are the keyboard shorts you cannot live without?

Now your turn. Go ahead and share the list of shortcuts you use everyday. And if you do not use keyboard shortcuts at all, its about time you started. You can save a lot of time and effort. Time you can use to do other fun things like leaving comments on our website 🙂

Go ahead and share.

Learn more keyboard shortcuts:

I love keyboard shortcuts & productivity tricks. So, naturally, we have a lot of articles on the same. Go thru the below stuff to one up your Excel mojo, seriously!

 

Written by Chandoo
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Home: Chandoo.org Main Page
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116 Responses to “10 Excel Keyboard Shortcuts I can’t live without!”

  1. Anup Agarwal says:

    Nice,

    Mine would be Ctrl + R (to fill right) and Ctrl + D (to fill down). I just love making good formulae which can be used all over the table.

  2. Radu says:

    Mine are (not in this order): Ctrl+S (save), Ctrl+W (close active workbook), Ctrl+PageDown/PageUp (navigate to the next/previous worksheet), F4 (toggle references), Ctrl+A/X/C/V (select all/cut/copy/paste), F9 (calculate).

  3. zaur says:

    I use ctrl+shift+1 for convert value to number format

  4. Finnur says:

    I'd add ctrl+shift+arrows to select tables and F9 to see what part of my larger than normal formula went wrong. Plus the standard ctrl+c, ctrl+x and ctrl+v.

  5. Jennifer says:

    Some of those mentioned already (eg CTRL + PageUp / PageDown to flick between tabs) but shift + f2 to add a comment and CTRL + 8 / CTRL + 9 to hide a row or column or CTRL + SHIFT + 8 or 9 to unhide. Oh and CTRL + SHIFT + $ to comvert a value to currency

  6. Paul Maddock says:

    I use the excel quick access toolbar, and use the corresponding alt+1-9 for my most used short cuts. So on there I currently have filter, paste values, pivot table, excel options, paste formulas which are my most used shortcuts.

    But apart from that f5 (go to function for blank, constants formulas).

  7. Stephen says:

    well I'm going to tell you I Use
    Alt+1 = paste values
    Alt+2 = paste formula
    Alt+3 = paste formats
    how?
    Excel 2007 - you can add items to the quick access toolbar and then when you press ALT it assigns them all a number/letter. it's just a case of finding the right commands.

    • Jason says:

      Excellent... made me look for them and when i did get them i just went crazy... hahahahahaha... thanks a lot stephen....

  8. Hui... says:

    Most of Chandoos and
    Ctrl Pg Up/Down - move to next active page
    Alt F11 - open VBA Editor window
    Ctrl F6 - Scroll between open workbooks
    Ctrl ~ - Show/Hide Formulas

  9. Alan says:

    For Tip #4 I always use CTRL+ALT+V, I find it easier on the fingertips.

    4. ALT+ES – Paste Special > Values

  10. Gaylen says:

    I have created a macro for the functions that I use most:

    Ctrl + shift + L to hightlight cell
    Ctrl + shift + M to unhighlight cell
    Ctrl + shift + O to paste formula
    Ctrl + shift + T to past format
    Ctrl + shift + E to format as accounting
    Ctrl + shift + I to use % format. and these excel. and many of the other tips mentioned.

    • Daniel says:

      how did you make these macros? Thanks!

      • Gojak says:

        Hi Daniel
        Simple - just record a macro of the action you want then when you save there'll be an 'assign shortcut' option for you. You can also change them after if you find it's not that convenient or you forget it too easily.
        Cheers

  11. Fred says:

    Using 2007 version:
    Crtl-tab to toggle in and out of excel with another workbook or applicaiton (word, ppt, outlook, etc). I prefer this over Crtl-F6 because i only need to use my left thumb and index finger instead of 2 hands for Crtl-F6. To me, the keys Crtl-F6 is too far away from one another, even if I don't have to worry about toggling to other applications like crtl-tab.

    Crtl-Pg Up and Crtl-Pg Down: too many worksheets to do QC work after each project/update.
    Shift+End+arrow key or Crtl+Shift+arrow key: depends on if i want the whole column/row/area.
    F4 for ease of formula control.

    Crtl+F to find/replace text, numbers, formula checking, etc.

    I have all paste special on the access tool bar instead. there are too many situations to use.
    Crtl+~ to see all cells with formulae.

    F2: not only edit the formula but to hi-light and understand where others cells are linked to this cell, if any.

  12. Dennis says:

    I use
    Ctrl + spacebar to select entire column,
    Shift + spacebar to select entire row
    Shift + Ctrl + spacebar to select all datas in the worksheet
    Ctrl + 0 to hide a column
    Ctrl + Shift + 9 to unhide a column
    Ctrl + 2 to bold

  13. Mick Coleman says:

    Guys - you can't live without Ctrl + Z - just as you can't live life without an eraser.

  14. Tom says:

    Here are a couple that haven't been mentioned yet (I think)...

    ALT + = (Autosum)
    CTRL+A (Select data/all)
    CTRL+Space (Select column)
    SHIFT+Space (Select row)
    CTRL+SHIFT+F3 (Create Names)
    CTRL+5 (Strikethrough)
    ALT+ENTER (Mutliple rows in cell)

    I've noticed that the unhide column shortcut (CTRL+SHIFT+0) stopped working when I updated to Windows 7...anyone know why (or a workaround)?

  15. tamoghna9 says:

    All time best CTRL+SHIFT+Down arrow to select contiguous cells ( along a column)

    ALT+N+V+T to insert pivot table

    ALT+E+A+A to clear all ( very handy!!!)

    ALT+F1 to insert default chart in current sheet

    arrow key to toggle between chart elements

  16. David says:

    In addition to the obvious Control + C/X/V (Copy, Cut, and Paste), I use ALT + = to insert AutoSum. This is realy handy.

  17. Jonny says:

    Definitely Shift or Cltr + Space Bar, then Ctrl + or - to add/delete a row/column.

  18. Stružák says:

    1. Ctrl + Page Up/Down - jump to previous/next worksheet
    2. Ctrl + Home - jump to the top of the worksheet
    3. Ctrl + F3 - displays the Name manager
    4. Ctrl + 1 - format
    5. Ctrl + ; - paste today's date
    6. Ctrl + W - close active workbook
    7. Shift + F11 - adds new worksheet
    8. Shift + F3 - insert formula
    9. Ctrl + 9 - hides selected row
    10. Ctrl + 0 - hides selected column

    Btw thanks a lot for "CTRL+SHIFT+L – Turn on/ off filters", I have to learn that. 🙂

  19. Alan Murray says:

    Mine have to be:

    Ctrl + Shift + + to insert a new row/column/cell
    F9 to run formulas. Great for testing parts for a formula
    Ctrl + D to repeat the cell above

    • Felix Murillo says:

      Yeah man, control+d
      Thumbs Up for this shortcut, specially when you work with a lot of data base, just create your formulas and Bualaa. Bless people.

  20. Pam says:

    Ctrl + z = Undo is one I use a lot

  21. Les Goins says:

    Didn't see these--

    Being right-handed, using thumb and forefinger...:-)
    Cntrl + Insert for Copy
    Cntrl + Delete for Cut

    Whenever I'd go to new company, had standing invitation: if anyone knew more ways to "copy" than I, I'd buy lunch... this was always the winning #7"...:-)

    How many ways y'all know...?? Im ready to buy lunch...:-)

  22. Les Goins says:

    yep--#2 is good--- but I use Alt + D+F+F which only takes one hand and leaves right hand for coffee...:-)

    and, since I discovered "MS Flag key + M" to close all open windows and put u at Desktop...I use it multiple times a day...

  23. David says:

    F12 - Save As...

  24. Rohit1409 says:

    Yes agreed with CTRL - Z, but hey don't forget his brother CTRL - Y [Redo] 🙂

  25. hasanlianar says:

    Ctrl+Alt+V for Paste Special
    Alt DFF for Filtering
    Alt ASD for Sorting in decending order and Alt ASA for Sorting in ascending order
    Ctrl PageDown/PageUp for navigation over sheets

    etc.

  26. Arun Kumar says:

    Can someone put all these shortcut keys in photoshop and share the link so that we can put it as a wall paper.

  27. Hi,

    very useful post!

    Mine are:

    Shift-End- - selecting used fields
    F4
    CTRL-S

    Thanks for the inspiration - I love the cheat-sheet wallpaper idea.

    P.S.: Where's your flattr-button?

    Thomas

  28. Amit Dhingra says:

    Mine will be

    F11 - Create a chart
    Alt + D + F +F - To turn on/ off the auto filter

  29. Graham says:

    Really good post, lots of useful stuff here!
    One of my most used not mentioned already (i dont believe!):
    ALT + SHIFT + F1 - add new sheet to workbook

  30. Sidhesh Mangle says:

    1 of my best short cut is to Check which cells/worksheets are referenced/used in formula
    -> Ctrl + [
    Works only on the cells which has formula. it Jumps directly the dependent cells
    & Ctrl + ] works for those cells which will be used in formula (Dependents)

    • Adam Turco says:

      Thank you so much for showing me what this Ctrl Function does, i used it by accident and have struggled to figure it out. Now I'll use it all the time!!

  31. Fowmy says:

    To freeze and unfreeze panes

    ALT+W+F+F

  32. Steen says:

    A couple of my favourites I haven't seen mentioned:

    ALT E+S for paste special, use all the time for copying formats, values formulas, etc.
    ALT E+I+S useful for creating values in a series
    SHIFT ALT right arrow to group, ALT D+G+H to hide group ALT D+G+S to show group.
    ALT+TAB to navigate between open windows.

  33. Chris says:

    @Steven, thanks for the tip on using the quick access toolbar. I just rearranged mine.
    In addition to many of the shortcuts listed above I use F4 to repeat an action and CTRL+N to open a new workbook

  34. Fred says:

    @Les Goins

    I tried Crtl+Del but it only delete. it is not cut if we can't paste it back somewhere else, right?

  35. Les says:

    ...:-) Sorry, Fred (And, all others...)

    should be "SHIFT + Delete key" to "Cut"... THEN, just hit Enter, or Cntrl V to Paste

  36. bansi says:

    CTRL# to format dates!!

  37. Darshan says:

    Hi All,

    My fav or top are
    1 alt+dff for auto filter
    2 alt + es, followed by, v, c, w, etc for paste special
    3 Ctrl + navigational keys to move around in workbook
    4 ctrl + space select entire column
    5 shift + space select entire row
    the list will just go on... in a nut shell all short cut Handled by left hand and right hand for the mouse + defnitely coffe 🙂

  38. Stephen says:

    @Chris, glad i inspired.
    a couple more favourites of mine:
    Alt & ; = select visible (really useful when working with autofilter)
    Ctrl&PgUp/PgDn = move left/right on a sheet (useful when you have a lot of columns)
    Ctrl&Tab (or Ctrl&Shift&Tab)= switch between workbooks (& the other way back)
    Alt&Tab (or Alt&&Shift&Tab) = switch between applications (& the other way back).... however, if you note that it always takes you to the last used application first, then press & release both repeated will flick you back and forth between 2 applications or 2 workbooks without having to press the shift. I use this if I have to complete journals, where I have to take data from Excel and post into our accounting package.... with Ctrl&C/Ctrl&V.

  39. Vinodh Raj says:

    I use the following short cuts often
    1) Alt D,F,F - AutoFilter
    2) Ctrl+space - Select entire column
    3) Shirt+Space - Select entire row
    4) F12 - Save As
    5) Alt + F,C - Close workbook
    6) Alt + F,X - Close Excel application
    7) Ctrl + 1 - Format Cell
    8) Context menu key (next to win key) + S - Paste special
    9) F4 - Repeat the last action
    10) Ctrl + PageUp, PageDown - To browse through worksheets

  40. Clarity says:

    Everyday shortcuts for me:
    CTRL + C Copy
    CTRL + X Cut
    CTRL + V Paste
    CTRL + D Copy from above
    CTRL + Z Undo
    F4 Repeat (or scroll through referencing)
    F2 Edit cell
    CTRL Page Up/Page Dwn Move to next/previous worksheet
    CTRL + * Select current region
    CTRL + Home Go to top left cell

  41. Gojak says:

    CTRL + ; insert date - I use a lot but I like to have the keystrokes the way I want so I make tiny macros for my faves and give them my own key combos.
    CTRL SHIFT + V = Paste Values is much easier than the built in for me because it's a natural follow-on for CTRL + C.

  42. Andy says:

    I use "CTRL+[ " This takes you to the source of your formula and I use it every day.

  43. Gaylen says:

    The "CTRL+[" Is fantastic. Thanks for Sharing.

  44. Hui... says:

    @Andy & Gaylen, All
    Don't forget about Ctrl+]
    which follows a cell to it's next dependants
    Both of Ctrl+[ and Ctrl+] can be used iteratively to move up/down the dependancy tree

  45. Gojak says:

    Great ... thanks everyone for the tips.
    BTW - it's interesting how good it is for us all to be human filters. Instead of a bamboozling blur of what you could possibly use, it's: here - you'll probably like this one ... I do.

  46. Jennifer says:

    @andy and hui

    I'd not come across the CTRL + [ or ] before so thanks! I can't imagine how useful they'd have been over my career so far. Great tip

  47. Siddique Sayeed says:

    really helpful

  48. SARAN KUMAR says:

    My list is bit more..

    Ctrl+page up/down to move between tabs
    right click+p+s for paste special values (i use most of the times keyboard right click..since it is very near to fingers)
    alt+d+f+f and again alt+d+f+f to remove all the filters and add filters again
    ctrl+tab to move between open workbooks
    ofcourse F2 very commonly
    Shift+F11 very frequently to add new worksheet/tab
    alt+o+h+r and alt+o+c+a are my best shorcut keys to rename tab and auto fit the cells
    (ctrl+c/x/z/v/b/u/i/S..like everyone)

    Regards,
    Saran
    lostinexcel.blogspot.com

  49. Marek says:

    Since I use Conditional formatting very often i always use ALT+O+D

  50. Gojak says:

    Just thought of another
    for wrap and unwrap, ctrl+w and ctrl+q+w (quit wrap)
    because I do it a lot and it's too fiddly to do through menus.

  51. Akansha says:

    Hi use ALT+DFS on a daily basis- incase you have filtered a sheet against 5-7 filters and you want to remove all filters then this is the easiest.

  52. Duy Dang says:

    Ctrl + Alt + V ----> paste special

  53. Cezar says:

    Ctrl + F6 = navigate between differetn Excel files.
    Ctrl + PgUp/PgDn = navigate between sheets
    Ctrl + Home/End
    Ctrl + Arrows
    Shift + lots of keys... 

  54. Jevi says:

    ALT + ; - to copy visible cells only. I have to use it quite often and a lot of them you have already mentioned :).

    thank you for sharing.

  55. Prathap says:

    Ctrl+shift+L for Autofilter and remove the filters

  56. Anton says:

    My Favourites (which I use all the time):
    Ctrl + 1 - cell formats
    Ctrl + D - copy values Down
    Ctrl + R - copy values Right
    Alt + DFF - toggle filters on / off
    Alt + WFF - toggle freeze pane on / off
    Alt + HVF - Paste Special; Formulas
    Alt + HVV - Paste Special; Values
    Ctrl + C then Alt + HVV - removes formulas (especially handy when selecting whole sheet)
    Alt + ADFROT - Advanced Filter to get Unique values for a column, to new location
    Alt + DPF - insert quick Pivot Table

  57. Oz says:

    Hello everyone.

    I'm going to admit that I don't use keyboard shortcuts beyond Copy and Paste.

    Why not? Every software and OS has their own keyboard shortcuts and I have a fear of them overlapping.

    One keyboard shortcut might do something cool in Excel but in my music composition software that shortcut might mute the drum track. In my video editing software is might the the shortcut for opening the effects menu.

    Shortcuts are really cool but I've gone 15 years working Excel, writing VBA code, and making a living without memorizing keyboard shortcuts. Only recently have I been willing to admit that.

     

    • Hui says:

      @Oz
      Your missing out on huge increases in efficiency
      Most of the normal shortcuts are similar throughout all applications
      Ctrl C, V X - Copy, paste Cut
      Ctrl O - Open
      Ctrl S - Save
      Ctrl P - Print
      and several other of a similar nature
       
       

      • Oz du Soleil says:

        Hiu,
        I see what you're saying but still disagree. The efficiency that I'm missing out on is small. This isn't like I've declared refusal to use pivot tables.

        Shortcuts were screwing me up when I switched from Excel on my PC and Excel on my Mac. CTRL C, CTRL V are useful and universal. I do use those.

        The only thing I can see is that I'd be in trouble if I joined one of those Excel tournaments.

        One mildly humorous reaction: when you mention CTRL P for printing, I never just straight print. The printer manufacturers have things set up where you can't set a printer to default to printing in draft mode. So, I always manually go to the print menus and adjust the settings to draft mode.

        Any way ... the bottom line is that I don't work in an environment where shortcuts will make or break me.

  58. Heather says:

    I use one program that has Ctrl C and Ctrl V for inbuilt shortcuts and it drives me nuts because I use them all the time. The Shift+Ins is the one I need to use in that program.

    Another Excel one I use often is Ctrl+' to copy the data from the cell above. Several others that have already been listed. 

    My new laptop has the "F" buttons combined with other buttons. To save space on the keyboard I guess. Whenever I'm at home and hit F2 to edit it toggles my wi-fi on and off. Grrr. I have to hold the function key then hit F2 to activate the F2 function.

    So glad I found this page. Paste values only is the shortcut I was looking for. Found it. 🙂 Thank you. 

    • Kenneth says:

      lots of people at my office use a background program to assign keyboard shortcuts.  Drives me crazy because they use existing keyboard shortcuts like ctrl-a to shoot off a macro, then they don't know how to select all.  Makes training them on excel a lot more difficult.

      • Michael says:

        A good background program to assign keyboard shortcuts will allow them to be application specific so that ^a does not interfere with select all in excel. A misused background program could easily result in the situation described above.

  59. Rob says:

    Highlight a row or column and use...
    Ctrl + + and Ctrl + - to insert or delete rows or columns

    • Gojak says:

      Thanks Rob - I've got double rows of toolbars all round with hundreds of buttons, so even finding my faves like insert delete row can be hard. That'll be really handy.

  60. JWS says:

    Does anyone know how to use the ALT-key (or any other key) to access the buttons on the Quick Access Toolbar (QAT) numberd with more then 2 digits? 

    • Sheeloo says:

      Just type the numbers/letters shown.

      If it says 09 just press 0 and then 9 (of course after pressing ALT to see the shortcuts assigned to QAT)

  61. Kenneth says:

    The less-common (but already mentioned here) shortcuts I use the most are:

    Ctrl-1  (cell format)
    Ctrl-Home/End  (beginning/end)
    Ctrl-Shift-Home/End  (select from here to beginning/end)
    Ctrl-PgUp/PgDn  (move between worksheets)
    Ctrl-`  (show formulae)

     

  62. Bonnie says:

    Very helpful!  Thanks!
    A couple of my time-saver favorites:
    F2 to edit a cell (helpful if I just need to delete the last character and don't want to retype the whole thing)
    Shift-F2 to add or edit a comment (then Esc Esc to get back out of it)
    Also a big fan of the Ctrl-K hyperlink one that others have mentioned!

    • Gojak says:

      Been reading these tips for a year and a half, and always something useful.
      I use a lot of comments so Shift-F2 is helpful. Thanks.
      For F2 - edit cell there is an option to 'Directly edit in cell' which I always have on. Just double click. Not only that, but the cursor will be just where you double click, so you can start middle, end, wherever you need, without another click. 🙂

  63. Bonnie says:

    I just hate to use the mouse, so I avoid double-clicking at all costs! 🙂

    • Gojak says:

      Fair enough. I change my mind regularly about that. It's a mood thing ...or if I'm eating over the KB. Bad! hehe.

  64. Sonu Kashyap says:

    CTRL + SHIFT + & (TO CREATE OUTLINE BORDER)

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  66. Craig says:

    I often use F2 followed by F9 to convert a formula in a cell to its value. It's the keyboard equivalent to copying the cell, and using Edit > Paste Special > Values on the same cell, but much quicker.

    Application? I use this a lot if I have to manually separate items on a receipt into different categories, but I still have to take sales tax into account. I'll enter certain items from the receipt into the cell, and include a quick formula to get the sales tax for just those items. When I'm done, I strip out the formula just to be on the safe side, leaving the value of the cell.

    • Gojak says:

      Thanks Craig, unfortunately when I tried this I found another app has hijacked my F9 - what does it normally do by itself? I will have to try to wrestle it back from the app.
      BTW I use paste vals so much I made a macro so I could use ctl-sh-v. The reason this is so handy is because of course I've always done ctl-v immediately before so it's really like one quick action, with the bonus that the paste val doesn't have to be in the same cell (I mean you don't have to lose your formula) Easily my most constantly used macro. If you want to give it a try ...

      Sub PasteValues()
      '' Keyboard Shortcut: Ctrl+Shift+V
      '
      'ActiveCell.Select
      'Selection.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:= _
      'False, Transpose:=False
      ActiveCell.PasteSpecial Paste:=xlValues
      End Sub

    • n. says:

      does it work on a range. I tried selecting a range and then F2+F9. It changes from formula to value in just first cell.

  67. Abhishek says:

    Is there a keyboard shortcut for filtering a value after adding the filters to a data?

    • Michael says:

      It might be a bit clumsy, but just use the keyboard to navigate to the filtered cell and hit Alt + Down to bring up the filtered options.

  68. RAwat017 says:

    Mine
    CTRL+* ( it will slecte all the work area)

  69. […] Our friend Chandoo, excel dashboard guru over at chandoo.org has provided us with the 10 Excel Keyboard Shortcuts You Can’t Live Without. […]

  70. Oz du Soleil says:

    Other than CTRL C, CTRL V the only other shortcut that I can't live without: CTRL+SHIFT when moving a block of data and wanting it inserted.

    After highlighting the cells that you want to move, select CTRL+SHIFT and the cursor turns into a line that you position to the place where you want the data inserted. It's pretty cool.

  71. Shmuel says:

    1. Ctrl+Enter accepts your input and leaves the cursor in the same cell. Saves you from having to go back up to continue work on that cell e.g. copy....
    2. Select a range of cells which have the same formula or content; edit the active cell only; now press Ctrl+Enter to populate the entire range with the corrected formula/content!
    3. In the middle of a formula, if you have navigated away from the active cell (e.g. to select a large range) such that it is no longer visible, you can press Ctrl+Bckspace to jump back to the active cell whilst remaining in edit mode

  72. Seheer Qatar says:

    Am using as
    Ctrl+5 for strikethrough in the content of the cell.

  73. sonali says:

    hi..
    can any one tell me what is shortcut for copy and paste all the table as it is..i knw ctrl+c and ctl=v; bt this shortcut not paste document as it is..

  74. […] the most popular posts from earlier this semester. Re-posted from February 14, 2013 Website: http://chandoo.org/wp/2011/08/08/must-have-excel-keyboard-shortcuts/ Especially useful when analyzing data, making charts and formatting workbooks. Business and […]

  75. Don says:

    The two I use all the time are:
    Ctrl + (Control and Plus sign on numeric keypad) = Insert row or column
    Ctrl - (Control and Minus sign on numeric keypad) = Delete row or column

  76. Dina says:

    Shortcut #4 is one of my favorites, but there's an important note speficially regarding Paste Special Values - you need to hit V after alt + ES. I know you have a link to that detial amongst other options within Paste Special (all of which I use all the time and LOVE), but if you're specifically noting Paste Special Values, it should read alt + ESV.

    Thanks for all your info!

  77. […] some time getting fully on board with shortcuts. As an added resource, do check out Chandoo’s post on 10 must-have […]

  78. David says:

    Great discussions!
    I have a question for No. 8 CTRL + K for Hyperlinks.
    Is there any way you can add a Hyperlink and KEEP the existing formatting of the text in the cell?
    I would assume it might be a setting somewhere where you can define the Hyperlink Design - but that would just be another single format I think - I want it to be un-formatted if anything so it picks up the current cell format. Any ideas please? Thanks everyone!

  79. Preeti says:

    Hi Chandoo,

    I do regularly read emails received by you. I use above mentioned 10 shortcuts in daily workflow. In addition to this I use following shortcuts:
    Filter Ctrl+shift+L and open filter column alt+down arrow key.
    Visible cells Alt+:
    Format Painter Copy then go to the cell which you want format right click key+S+T

  80. ce site says:

    It's an amazing article designed for all the internet viewers; they will take
    advantage from it I am sure.

  81. Liran says:

    Amazing article,
    The only thing i didnt know is ctrl+shift+l for filters and I use them alot,
    so thanks!

    And my contribution is:

    alt+h+9 > remove decimal place
    alt+h+0 > add decimal place.

    Very useful when using ctrl+shift+1 for number formatting and immediately hitting alt+h+9 twice to remove decimal places.

    Cheers

  82. Jodi says:

    I am using AutoFilter and I have a large picklist of values available to me. I want to select about the first 50% of the items. Is there any shortcut to grab them? (i.e. Select 1st item, hold shift, select last item --which does NOT work).

    Thanks!

  83. ashish says:

    how can i "clear format" from a part of selection in excel by keyboard.
    i need keyboard shortcut to clear format of any cell.
    reply me
    ashish gupta
    email: ashish99b@gmail.com

  84. Debaraj Nayak says:

    Hiii...

    Previous is wrong ...

    Clear Format:-ALT+H+L+C+S

  85. Sheeloo says:

    I think 7 should be "CTRL+F3 – Show Names"

  86. zan says:

    cool, thanks bro!

  87. Sri says:

    Chandoo, Greetings! Nice tips. Like it & use ful. To make it credible and professional, please publish without spelling, grammatical mistakes, if you may. Thank you.

  88. Bonnie says:

    Sri: The spelling and grammar are pretty accurate, if you're referring to the original article. If there is a specific spot that you feel is unclear due to grammar issues, you'll want to provide more details on what is confusing you versus just saying "please publish without spelling, grammatical mistakes".

    Chandoo doesn't have control over the grammar or spelling in users' responses such as yours, of course; if that's what you're addressing, you should address your comment to the user who posted the item which you feel has poor grammar. (You would generally only do so, though, if it's that you need something clarified because of the grammar issue.)

    I'd like to note that your post isn't actually the best in terms of spelling and grammar. For example, you capitalized "greetings" even though it's in the middle of a sentence, and you put an unnecessary space in "useful". If you're particularly bothered by poor grammar, you'll want to proofread your own posts a little more carefully! 😉

  89. Michelle says:

    This is awesome, totally on nerd overload. Here's my fav:

    Go to - special - blanks
    Then Ctrl, up arrow, =, enter

    This fills in all the blanks!

    Thanks fellow geeks for all the sweet tips

  90. Sukarnen says:

    Guys,

    CTRL+SHIFT+1 always give us number format with 2 decimals. Is there any Excel shortcut that could give us number format with 0 decimal, other than making our own macro?

    Thanks

    • Liran says:

      I have commented on this just few comments above. That's how I handle it.

      alt+h+9 > remove decimal place.
      alt+h+0 > add decimal place.

      • Sukarnen says:

        But that's two steps instead of one.

        1) press SHIFT+CTRL+1, and then
        2) ALT+H+9 or 0.....

        not too convenient.

        Seems to me, the only way is to make the macro

  91. Gyan Chand says:

    these shortcut keys are really helpful in smart work & fast work

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