Filtering is one of the most used feature in Excel. It is a quick way to take lots of data and narrow down to the subset we want.
Naturally, there are many powerful ways to work with filters. To name a few,
- Using CTRL+Shift+L shortcut to quickly turn on / off the filters
- Right clicking on a cell value and choosing filter > filter by selected cell’s value
- Using advanced filters to set up complex filtering conditions
But here is one common filtering scenario that is slow as snail.
Imagine you are looking at some sort of sales data (if you can’t imagine, look at the below demo).
Now, you want to filter this list for a combination like, gender=male, profession=self-employed, product category = chocolates and quantity = 1.
If you use the right click, filter > filter by selected value approach, this will take several clicks.
Wouldn’t it be cool if you can select the entire combination and say filter?
Unfortunately, no such feature exists in Excel.
But you are not aiming to be ordinary in Excel. You are aiming to be awesome in Excel. That means, you don’t take no for answer.
Fortunately, we can quickly write a VBA macro that filters a list by selection. So let’s do that. Here is what you will learn to create:
Filtering a table by selected combination of values using VBA
What we need to achieve?
Our goal is simple. User (that is you) selects a range of cells depicting the conditions for filtering. Something like this.
After selection, we fire up the filtering macro and instantly our list is filtered.
We can select a single-range or multiple cells (using CTRL+select technique)
Just to keep things simple, let’s assume the data is always in a table.
Algorithm / Steps for the VBA macro
Whenever you attempt to write VBA code, it is a good idea to start by writing down the steps in plain English. This is called as algorithm. By writing down the steps, we force our mind to think clearly about the problem at hand and come up with best possible solution.
Here are the steps for filtering the table by selected combination
- Make sure user has selected some values in a table
- Check if more than one row is selected. If so, exit as we don’t want to filter based OR conditions, we just want to filter based on AND conditions.
- For each cell in the selection
- Find out the corresponding column number
- Apply filtering on the table for corresponding column number with the cell’s value
- Repeat for next cell
- Done
VBA code – Filtering based on selected combination
Here is the VBA code for filtering based on selected combination. First examine the code. Then, we will understand key segments of it.
Sub combinationFilter()
Dim cell As Range, tableObj As ListObject, subSelection As Range
Dim filterCriteria() As String, filterFields() As Integer
Dim i As Integer
'If the selection is in a table and one row height
If Not Selection.ListObject Is Nothing And Selection.rows.Count = 1 Then
Set tableObj = ActiveSheet.ListObjects(Selection.ListObject.Name)
i = 1
ReDim filterCriteria(1 To Selection.Cells.Count) As String
ReDim filterFields(1 To Selection.Cells.Count) As Integer
' handle multi-selects
For Each subSelection In Selection.Areas
For Each cell In subSelection
filterCriteria(i) = cell.Text
filterFields(i) = cell.Column - tableObj.Range.Cells(1, 1).Column + 1
i = i + 1
Next cell
Next subSelection
With tableObj.Range
For i = 1 To UBound(filterCriteria)
.AutoFilter field:=filterFields(i), Criteria1:=filterCriteria(i)
Next i
End With
Set tableObj = Nothing
End If
End Sub
How does the combinationFilter() macro work?
Checking if selected cells are inside a table
We start by checking if the selection is inside a table by checking if the Selection.ListObject is not nothing. (Aside: there is no direct way to ask if there is a listobject. So we ask indirectly, by saying Not Selection.ListObject Is Nothing.)
Once we know that Selection is inside a table, we grab the table object and set it to the variable tableObj.
Finding out what to filter
To set filters on a table, we need to know the field number (ie column number inside the table) and filter criteria.
Filter criteria is denoted by cell values in the selection.
We are extracting filter criteria values & determining the column numbers for each of the selection’s cells using a simple For Each loop.
Setting up the filters
Once all the filter criteria are determined, we simply loop thru the criteria and set the filters on table using tableObj.Range.AutoFilter method.
How to use this macro for your data?
This macro is designed to work with any table. I have tested it in Excel 2010 & Excel 2013 and it seems to work alright.
To use it with your data, follow below steps.
- Open your personal macros file
- Copy the combinationFilter() macro and paste it in your Personal Macros workbook in a module
- Save and close personal macros file.
- Add this macro to Excel ribbon or quick access toolbar (QAT)
- To add to ribbon: Refer to below picture.
- To add to Quick Access Toolbar – click here for instructions.
- To add to ribbon: Refer to below picture.
- Once you select the combination to filter, click on the ribbon / QAT button.
- Done!
Download Selected Combination Filter Macro
Please click here to download the example workbook. Play with the macro to understand it better.
New to VBA? Learn how to exploit its awesome power
If you are new to VBA, you might find above example both awesome & hard to digest. But don’t worry. Start with this simple crash course on VBA. Check out more VBA examples. Very soon you will be automating parts of your work and impressing your boss. All the best.
Do you find the combination filter useful?
When I first thought about this macro, I feared the code might be too long or confusing. But I am happy with the outcome. It is a crisp, simple and powerful macro that I can use often when working with lots of data.
What about you? Do you find this macro useful? How are you planning to deploy it for your work situations. Let me know in the comments area.
115 Responses to “73 Free Designer Quality Excel Chart Templates – Grab now and become a charting superman”
There's nothing worse than the default MS chart formats. Thank you for working to rid the world of these eyesores.
Man, you sure do have a fetish for Excel.
What about line charts? These are great but not feeling the love for the lines. -C
[...] 73 Free Designer Quality Excel Chart Templates - Grab now and become a charting superman Plantillas para gráficos de excel (tags: charts excel grafico) [...]
Hi...These templates aint working
Message Received: Drawing conversion failed.
@Monte Bel - thank you for visiting PHD and commenting 🙂 Hope you liked the templates
@ Kapil : thanks 🙂
@Cristobal: Thanks for visiting PHD, btw, the line charts are there, just load the template and convert the chart type from bar chart to line chart, the colors would adjust automatically (they should 😛 ), let me know if this doesn't work.
Really cool templates, many thanks, I downloaded them for future use. Bye
[...] Download 73 beautiful excel chart templates | Art of excel charting | Become a conditional formatting [...]
[...] ...http://www.newyorker.com/arts/critics/notebook/2008/03/24/080324gonb_GOAT_notebook_schjeldahl73 Free Designer Quality Excel Chart Templates - Grab now and become a charting superman add to del.icio.us add to Stumble How many times you created a chart in Microsoft excel and [...]
Excellent prepared
Vuélvete un Superman de las Gráficas en Excel (Inglés)...
Si eres un Ingeniero sin la menor idea de como combinar colores y hacer mas atractivas tus gráficas, aquí podrás encontrar unas plantillas para que puedas volver tus gráficas en Excel mas atractivas y dejes con el ojo cuadrado a tu Jefazo. NOTA: Los co...
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Vota este post en teknear.com...
Hi, your chart templates are great. I did n't understand how to create 1*1 pixel in paint brush with the colour of my choice.
@DRN ... thanks, you can create the color of your choice in mspaint by,
1. go to start > all programs > accessories > paint and click on it
2. double click on any of the color buttons at the bottom
3. select "Define custom colors >>"
4. enter RGB values for your color choice
5. click on "Add to custom colors"
6. click OK
7. select paint bucket tool (tool tip says "fill with color")
8. click on the image area
9. go to menu > image > image attributes (or press ctrl+E)
10. enter 1 as width and height
11. save as bmp or jpg or gif
cool, now you have a 1*1 pixel in color of your choice.
Let me know if this helps you... 🙂 welcome to PHD...
Thanks a lot...I got it 🙂
[...] read: Learn how to create project plans / gantt charts using conditional formatting Create art grade excel charts with these 73 designer templates Other uber cool excel tricks to make your colleagues zealous and your boss happy Tags: charting, [...]
Chandoo, You are a Freaking Genius, you saved me atleast 2 days of work.
Thanks Man for this, great to see some value been added to the Internet.
Please do post some more sample, this will be really helpful to alot of us.
@Dhondu ... welcome to PHD, thanks alot for your comments.. 🙂
thank you!!!
you made my day..too much helpful
[...] Read: Become a conditional formatting rock star - learn these 5 cool tips 73 free excellent excel chart templates, save time, look smart! Tags: excel, howto, ideas, learn, microsoft, technology, tips, tricks Yo! rock star, mind [...]
Dear Chandoo,
Really you are great yar! I learned most of the Conditional Formatting by your tips. If you have any other tips and tricks in excell please send me a link.
Thank You
With regards.
Is it possible to display charts simply by selecting the data, and is it possible to change the chart by selecting another data.
Please reply.
Dear Excel Master,
Hi Chandoo I have changed your name ...You are really great..I have download all cool templates for future use.
If you have any other tips and tricks in excel please send me a link.
Have nice Weekend Bue.
[...] Art with charts, 73 FREE Downloadable Excel Chart templates Tags: charting, cool, excel, howto, ideas, microsoft, technology, tricks, visualization [...]
Thank you so much sir, Really cool templates, I downloaded them for mu day to day use. KEEP IT UP!
@Sadiq Ali: Hi sorry, I didnt notice your question till now "Is it possible to display charts simply by selecting the data, and is it possible to change the chart by selecting another data."
well, its not possible to plot charts dynamically by selecting data unless you are willing to write some VBA. There are other techniques to make charts look dynamic, I will write about one such technique sometime soon.. keep watching this blog 🙂
@Nikhil - welcome to PHD blog, thanks for your comments. Sure, just subscribe to our mailing list or blog content feed to get fresh hot excel tips everyday.
@Shanker - Welcome to PHD blog. Thanks for your comments. Keep visiting this place to enjoy more tips 🙂
[...] on charts: 73 beautiful excel chart templates - download free Categories : Excel Tips | visualization Tagged with: bad charts | charting | Excel Tips [...]
Hi Chandoo!
I've been reading through a lot of the site for hours and I got a question man, I've encountered recently some excel documents a co-worker downloaded which is sort of a quiz, basically a game quiz, it has an image of a movie and you had to guess the name in a box then, a box below gave you a correct with green bgcolor or wrong in red bgcolor. My question is what kind of formula or way, can I get to use this so I can do some quiz test for some students? it's a very ingenius way to pop the brain a bit with excel. I appreciate the time you put into this site, keep up the work.
hi chandoo,
is my second time typing it seems my explorer sucks, I'll make it short this time, I received an email with an excel document that does a quiz where they showed you an image of a movie and you had to answer which movie is it from, almost case sensitive capitals don't matter, so i would like to know what is the formula or whatever it is so i can apply it on educative ways for classes. thanks for the time you put into this site.
@istreva ... thankfully your first comment made to my server before crashing your browser. Welcome to PHD and thanks for the comments 🙂
You can create a quiz in excel by using protected cells and conditional formatting. I will write a tutorial on this may be in the next 2 weeks. Basically the way to do this is to have the answers in a range that is protected so that no one can view it, and then use conditional formatting on cell(s) to change color to red / green based the answer entered by quiz taker.
I think that would be awsome, I've been trying to figure that out but I'm not an excel guru, I studied some computer programing and done some javascript, so i thought there would be some "if" "then" involved, I think If you can point me in one direction with one sample I can manage to replicate the process and maybe even add on some more to it! Thanks man, 6 hours a day in the office can be very insighfull reading your site 🙂
[...] 73 beautiful chart templates - free and easy to use Become a conditional formatting rock star, download these cool examples [...]
Hi
I just found this site and am happy to find other people interested in Excel as much as I am!. I have a problem because my IE can't find the link to download the charts. Are they still available??
Thanks
Joseph
@Joseph: Welcome to PHD and thanks for visiting us 🙂
You can download the files from http://cid-b663e096d6c08c74.skydrive.live.com/embedrow.aspx/Public/73%20Free%20Designer%20Quality%20Excel%20Chart%20Templates.zip it is a one zip file available for download from Live.com's skydrive. Let me know if you have access issues, I can upload the file to my own server and give you another link.
Thanks,
Hi Chandoo, this site is really useful for my report. Everyone might admire me as of my interesting presentation. nice day!
Thaopham: Awesome... I am happy you found this useful 🙂
I am still not able to download these templets.......ti shows access denied.....sorry for being too demanding but if you could mail to my id azmat1979@rediffmail.com it would be highly appreceiated
hi Chandoo... this is of great help and saves a lot of time...
Thanks
Fantastic! I don't use Excel much, but this is so cool, I had to download the templates 🙂
Thank you.
Great work!!! This is very useful!! Cheers - Deepak
[...] Earlier on pie charts: Why no one likes your pie & what to do about it? | In cell pie charts | 22 beautiful pie chart templates for excel [...]
perfect! thanks very much for your contribution.
Excellent charts!
Microsoft must buy your chart templates and use them in their next Office release.
May God bless you.
Hi Chandoo,
Thank you very much...I learned a lot conditional formatting &
Dashboard technique because of you.
If you can provide more dashborad examples clearly..then it will be
a great help.
Regards
Rajinikanth
thanks for your valuable chart templates. really they are very useful. keep up good job.
@Nick: Welcome to PHD and I am happy you liked these charts.
Hi Chandoo,
Its very good help for every one who wants to prepare the charts,
your templates are good and I utilised some of the templates with some modifications.
Great job!!!!!!thanks
@Rajinikanth: Welcome to PHD and thanks for your nice words. I am very happy you liked the templates and using them in your work.
good day, dear, This is very useful, thanks a lot,
keep is going,
[...] Free High Quality Chart Templates [...]
[...] Better excel chart templates - Create great looking charts with these templates [...]
I want to create a chart where the bars in the chart mirror the color in the cells used to create it. For example, if something is Red at 12% and Green at 85%, I want the columns in the chart to be Red at 12% and Green at 85%. Whenever I try to create the chart it colors each bar the same. Is what I want to do possible?
SHannon - one way you could do this is to add a different series to the chart for each colour that you will be using, then format those series the specific colours you want. The series would need to reference different columns, which would only contain the data specific to each colour.
For instance, if your original data was in a column starting from A2, then in the cell B2 (which will be where the green series of the graph points to) you would have a formula like =if(A2 > .80, A1, na()) which means that only data that meets your cut-off point for being green (80% in this example) gets copied there. Anything else gets entered as the error #N/A, which Excel doesn't plot.
THis should do the trick.
Thanks for your work. It's what I ever wanted in Excel, otherwise a good program.
Little question - the edges of the pie charts are uneven - is some anti-aliasing possible?
Dear Sir
Actually an looking for your help.
I have a folder which contain word and excel working on .However it me personal file but have to dispute in where a lots of person to get access with it .is it possible to put it with an easy way as read only just they can view it only.Thanking in advance for your help
@Martin... Try using Excel 2007, it makes the edges of charts look more smoother. More on the charting differences between 2007 and 2003 here: http://peltiertech.com/WordPress/why-i-dont-like-excel-2007-charts/
@Krishun... You can use the protect sheet options to protect ranges or whole worksheets from editing. Learn more here: http://chandoo.org/wp/2009/11/03/make-better-excel-sheets/
Excellent!! I've been looking for some nice looking charts!
You are an angel!!!! I have struggled with a pie chart, but not anymore!!
Thanks,
Wise Writers and Speakers
Hi Chandoo
When I try to download it does nt come as a normal zip folder and it asks which program to use? I tried excel and doesn't work! any ideas 🙁
@Catherine... sometimes live.com adds an underscore "_" at the beginning and end of the file name. just select the file, press "F2" and remove the "_" from end. This should make the file work with winzip (or expand all option).
its great..
thank you
Thats Gr8:-)
[...] 73 free designer quality Excel chart templates — endlich keine 08/15 Charts mehr! [...]
Hi Chandoo,
I found these templates, and like the idea of using them. However, I must be missing something because when I follow the directions, the result I get is not what I expected. When I choose the range $N$9:$S$13 and select the user defined chart, I get a really strange result.
I found that I had to select only the data values ($O$10:$S$13), then when the used designed chart appears, manually re-enter the X Axis series ($N$10:$N$13), and the each references for each of the years ($O$9 etc.).
Any idea what I am doing wrong?
Regards David
Thank you! This looks great. The defaults look horrible. You've done a great job with these templates!
Great Work;
It is very useful in a real life and time saving as well.
Thank you
Saved me a lot of time and grief and gave me a much better quality of output than I would ever have achieved on my own
Much appreciated
Hi Chandoo - Have read your interview in msn. You are simply great and can stand as one of the roll model to the youngsters especially who scream by comparing themselves with others promortion or hike.
Best part is that you have realised what is your passion.
HEARY CONGRATS.
Rgds,
Gopinath
[...] Free Excel Chart Templates [...]
Do you have a simple Excell Add-On that gives Dashboard gauge results? My physicians need something easy to ready and the Gauge formot seems to be easy. Thanks
Dear Chandoo,
I just came across your site and I must say thank you very much for all the helpful tips. Saves all of us days of working so many things out ourselves!! I have a problem. I download the chart templates file from the link you gave but when I tried to open the Zip file using WinRar, I get an error message "The archive is either in unknown format or damaged". I have used WinRar to open other zip files without any problems. Is there any way I can re-download and open in WinRar? Are the templates still available? Thanks very much
Hi Chandoo,
Pls ignore earlier request (not the comments though!) as I managed to download and extract. Thank you once again
UnniK
[...] 73 Free Designer Quality Excel Chart Templates – Grab now and become a charting superman | Poi... (tags: excel graphs charts templates) [...]
Hi Chandoo
I do not know how to put curved text in the doughnut shape which aligns well with the lines.
Any one any idea?
Vinod
Chandoo....you rock!!! Thanks a tonne, man!
Hi Chandoo,
Cant download the templates as the link is not available anymore. can you please provide an updated link?
Many thanks
@Ahmet
The download links take you to a Sky Drive page
Just select the file from there
There are several online tools available that can help you create comprehensively designed flowcharts and graphs within few mins. These could be flash animated charts that could go in to a ppt slide.. Read more here.. http://askwiki.blogspot.com/2011/09/best-of-online-graphs-and-charts.html
By learning Microsoft Excel Online it helps me to work more effectively and more precise with the help of examples files were we can download and learn in more advanced terms in MS Excel. I appreciate the work of this online training programme to higher extent because it help lot of people who is willing and interested to work in Excel like me. I Love MS Excel to the higher extent. And I request you to please upload more example files so that the people like me can be benifited from Excel training.
Thank you.
N.Vishwanath.
I appreciate for all your help to make us learn Microsoft Excel in a more advanced terms. I request you to please update more exercise files, so that the people like me who are interested can be benifitted from learning MS Excel. I Like MS Excel to the higher extent.
i cash teachung
This looks great! I would really like to take a look at these. Is there another, more direct link to download the templates? The Sky Drive link doesn't work for me.
Nice templates! Thanks!
Biju
http://www.lenvica.com
Wonderfully creative and comprehensive. Bubble charts play an increasingly important role in my work. Any idea why Pie Charts can have leader lines to show the Label, but I cannot do that [easily or at all?] for bubble charts. As you know, bubbles can overlap or completely cover each other, so use of leaders can make them understandable. Thanks for any recommendations
Hi, I have a question regarding templates. Basically I have a series of data, theyre like 10 numbers. I calculated the summary statistics for it already and now I want to create a bell curve and have that bell curve automated where if I put in any number, it will plot it on my bell curve and I can see if its an outlier or how many standard deviations its away from the mean. Thanks
PS: Im using Excel 2007 and already have the Data Analysis Took Pak added.
Chandoo,
I have tried few times but can't use these charts. When I use the 1st method - nothing happes when I change the data??
more clear
Chandoo,
I want to build a 3-D charts for Item 1, 2, 3 and their sales for 2011 and 2012. Do you have a template for that?
Simon
@Simon
Setup your data like:
2011 2012Item A 17 20
Item B 15 13
Item C 12 16
2011 is above column with no. 17
2012 is above column with no. 20
Select the whole area including Items, Years and data
Goto Insert, Chart, select the 3D chart type you want to use
I think I need to clarify the data set a bit.
2011-01 2011-02 2011-03 2012-01 2012-02 2012-03Item A 17 20 23 34 32 32Item B 15 13 34 32 33 65Item C 12 16 34 32 44 99
I want the Items to stack in 1 bar per month, and show it in one list of bar for each year
Simon
@Simon,
Can you email file to me?
(Click on Hui above and look at bottom of the page for email address)
Hi Chandoo,
I like the look of the pseudo incell chart, how did you achieve such an effect? I've downloaded the templates, but there is no fill for any data series.
Thanks!
JY
i got to know abt chandoo.org recently, n since two days completely diggin out the site 😛 i just love working with excel n powerpoint n graphs etc.. this site is really "awesome". 😀
Do you have any cool templates for line graphs?
HI CHANDOO,
PLEASE LET ME KNOW HOW TO CREATE THAT SMALL BOX AS U HAVE CREATED IN A New Year Resolutions Template that Kicks Ass , IN WHICH WE HAVE TO TICK OR UNTICK.........
Does ANYONE know if its possible to make a CLOCK graph to depict overlapping work schedules for a crew at any particular job location? if so, where can I get it and/or how do I make it. Thanks for ANY feedback David.
update please...
Really cool templates, many thanks, I downloaded them for future use. Bye
Seeing the stuff in your website I feel astonished that how a man can be so brainy doing so many things single handed. Kudos to you.
Hi Chandoo excellent charts for free, but i ma trying to find out how you created your pie of pie of pie chart re water use. how can i create the same thing using my data
I am very interested to see if someone has used these dashboards as shared workbooks to give multiple users (5-10) access to update the dashboards concurrently. Lots of our clients use spreadsheets very inefficiently with no concurrent update of data made possible due to their reliance on old school "you-add-your-data-and-I-will-add-mine when-you-are-done" approach with no account for version control etc. I don't want to use VBA because once you step out of the team they keep phoning you to make the slightest changes to the code. I want to keep it as simple as possible and was hoping their would be people out there who have used these dashboards in a smart collaborative manner.
The option of saving the chart templates is not available in Excel 2010 as i m currently using the Office 2010. Pls guide how to get the oprion of Chart Type > User Defined
I downloaded the excel template, but with I copy the chart to workbook, how do I copy the data put. its not working for me please advise.
I have the latest version of Excel. Method 1 and 2 do not work! I cannot edit any of the templates. Can someone Help me please???
Hi Chandoo,
How to convert pie chart into bar diagram. It is like converting earth to flat map but do know the process.
Help will be appreciable.
Will people that don't have these templates see them the same way when they open the spreadsheet on their computer?
@Julie
All versions of Excel after 2003 render colors and lines slightly differently to versions before 2007
But yes you will mostly see the same on your PC
Hi!
I am looking for a "Variance Matrix" Graph for differences in Quality scores. Basically, we score quality from 1 - 5 and then an auditor will score the same call 1 - 5. I want a graph that has 1 - 5 vertically and then 1 - 5 horizontal at the top, then put counts in the middle for how many calls match up in each box EG, If I scored it a 1 and then they scores it a 3 it would show up at 1 vertically(my score) and 3 along vertically (Auditors score) is this possible on excel?
Hi Sir,
I want to create a Graph any type. I have data in below format:
Company Name Emp Name Number
ABC Aditya 555
ABC Mukesh 777
ABC JHA 999
XYZ Aditya 666
XYZ Mukesh 444
XYZ JHA 888
Please guide me to plot this graph on above data but I want Company Name, Emp Name, Max of No, Min of No and Avg of No.
Waiting for your response...
@Aditya
Can you please pose the question at the Chandoo.org Forums
http://forum.chandoo.org
Add a sample file to simplify the task
Thumbs up for the templates...you rock man!
Thanks so much.
[…] Free High Quality Chart Templates […]
this is one what m i looking for