This is a guest article written by John for our Excel Dashboard Week.
Executive Review Dashboard using Excel
Snap-shot of the dashboard:
Purpose of the dashboard:
This Dashboard was constructed for a number of reasons, one of which was to reduce the number of reports produced with the same data ( up to 6 separate files ). As we all know, when it comes to senior management and reports / files the more information they can get on one report / file the better for them. So, with this in mind I created the Dashboard to show the data they need to see “quickly” each week.
How this Executive Review Dashboard is made?
I used various functions / formulas to help me construct this Dashboard, this isn’t the first one I have created, but I think this is the best one I have done so far and it is all thanks to the hints and tips and assistance I get form Chandoo’s site as well as Excel User *(Charley Kyd was the first inspiration for me to get involved with Dashboards ) and also a shout out to Clearly and Simply, another great site.
[Note by Chandoo: I have added numbers 1 to 7 on the snapshot to help you understand below portion.]
The top left corner (1) has data that shows what is happening right now, i.e. QTD Order volume, WW Requested supply, WW Available supply and the Avg projected orders ( based on historical analysis ). This table format is then supported by a simpler bar chart below it.
Below that I have used Scroll Bars (2 & 3) to allow a lot of data to be shown in a small space, scroll bars do this very nicely. The data in here would be a list of all the products within the current range of orderable parts ( the detail behind the table and bar chart above ). [Related tip: How to create a scrollable list in Excel Dashboards?]
The middle table (4) ( Last 4Qtrs + CQ 2009 Order Load by product ) shows the historical data for each of the current products ( and perhaps their predecessors ) with a bar chart to the right of it (6) showing the overall volume of those products and the table and bar chart are controlled by the drop down menus above the bar chart.
The Line Chart below (7) that shows the overall Sales Trend by month with a drop down menu to enable you to choose each year separately.
To the left of that there is a table (5), which is a snapshot using the picture link function, of the current order load status by product and again supports the data on the left hand side of the Dashboard.
Final Notes:
If anyone would like to leave a comment or ask questions about this Dashboard or indeed need help with anything ( even if I don’t know the answer I am sure Chandoo and his growing community would be able to help ) please feel free to ask.
Just a note to close. Since I started utilizing Chandoo’s site I have now started my own community internally within the company I work for and I am now teaching other people about Excel ( albeit 2003 level for now ) and encouraging them to expand their own knowledge of Excel and perhaps share what they learn with their colleagues and I fully intend to point some of these people to Chandoo’s site and will encourage them to sign up for Excel School.
Download Executive Review Dashboard Workbook:
Click here to download the executive review dashboard workbook & play with it.
Added by Chandoo:
What I liked in this Dashboard:
Techniques used: John used a variety of techniques like formulas (SUMPRODUCT, OFFSET), dynamic charts, scrollable lists and picture links which help us in analyze lots of information and present the results in minimal space.
Dynamic Dashboard: The dashboard lets us analyze and understand information for any quarter or region which is very good.
What can be improved in this dashboard:
Layout: Ideally, if a dashboard is in a rectangle or square layout, it would be easy to read and understand. The current setup suggests that it is incomplete.
A little more visualization: There are lots of numbers in this dashboard. I would suggest adding few more visualizations like showing indicators or applying conditional formatting or replacing a table with a chart. This would reduce the comprehension time. Of course, you can always add hyperlinks to detailed data so that if an executive is interested to drill-down, she can do so.
Spell out key messages: This dashboard would become even more effective by adding a small comment area at the bottom or top where key messages can be highlighted. [Related: Tweetboards as an alternative to Dashboards]
Thanks to John
Thank you very much John for sharing your work with all of us and showing us what is possible. I really appreciate your effort in writing this guest article and spreading good word about Chandoo.org and Excel School.
Say thanks to John
If you liked this dashboard, say thanks to John. Also, feel free to share your views on this dashboard. How would you have designed an executive review dashboard if it were up to you? Please share using comments.
Contribute to Excel Dashboard Week:
You can contribute tips, screen-shots, excel workbooks or links that I can share with our readers on Friday (25th March).
Click here to send your tips & files for Dashboard Week
PS: The link to Excel user site is affiliate link, meaning if you click on it and purchase anything from the site, I get a small commission. I do this because I think Charley’s products are awesome.
21 Responses to “How to Filter Odd or Even Rows only? [Quick Tips]”
Infact, instead of using =ISEVEN(B3), how about to use =ISEVEN(ROW())
So it takes away any chance of wrong referencing.
I like Daily Dose of Excel
I like it.
Just a heads up, you do need to have the Analysis ToolPak add-in activated to use the ISEVEN / ISODD functions. An alternative to ISEVEN would be:
=MOD(ROW(),2)=0
rather than use a formula, couldn't you enter "true" in first cell and "false" in the second and drag it down and than filter on true or false.
Just for clarification, is Ashish looking to filter by even or odd Characters or rows?
so many functions to learn!
Nice support by chandoo and team as a helpdesk. Give us more to learn and make us awesome. Always be helpful.......
In case you want to delete instead of filter,
IF your data is in Sheet1 column A
Put this in Sheet2 column A and drag down
=OFFSET(Sheet1!A$1,(ROWS($1:1)-1)*2,,)
(This is to delete even rows)
To delete odd rows :
=OFFSET(Sheet1!A$2,(ROWS($1:1)-1)*2,,)
If your numbered cells did not correspond to rows, the answer would be even simpler:
=MOD([cell address],2), then filter by 0 to see evens or 1 to see odds.
I sometimes do this using an even simpler method. I add a new column called "Sign" and put the value of 1 in the first row, say cell C2 if C1 contains the header. Then in C3 I put the formula =-1 * C2, which I copy and paste into the rest of the rows (so C4 has =-1 * C3 and so forth). Now I can just apply a filter and pick either +1 or -1 to see half the rows.
Another way, which works if I want three possibilities: in C2 I put the value 1, in C3 I put the value 2, in C4 I put the value 3, then in C5 I put the formula =C2 then I copy C5 and paste into all the remaining rows (so C6 gets =C3, C7 gets =C4, etc.). Now I can apply a filter and pick the value 1, 2, or 3 to see a third of the rows.
Extending this approach to more than 3 cases is left as an exercise for the reader.
Another way =MOD(ROW();2). In this case, must to choose betwen 1 and 0.
[...] How to Filter Even or Odd rows only [...]
very different style Odd or Even Rows very easy way to visit this site
http://www.handycss.com/tips/odd-or-even-rows/
Thanks for the tip, it worked like magic, saved having to delete row by row in my database.
Thanks!
Thankssssssssssssssss
Hi Chandoo- First of all thanks for the trick. It helped me a lot. Here I have one more challenge. Having filtered the data based on odd. I want to paste data in another sheet adjacent to it. How can I do that?
For Example-
A 1 odd
B 3 odd
C 4 even
D 6 even
I have fileted the above data for odd and want to copy the "This is odd number" text in adjacent/next sheet here. How can I do that. After doing this my data should look like this
A 1 odd This is odd number
B 3 odd This is odd number
C 4 even
D 6 even
Hi! Could you please help me find a formula to filter by language?
Thank you!
Chandoo SIR,
I HAVE A DATA IN EXCEL ROWS LIKE BELOW IS THERE ANY FORMULA OR A WAY WHERE I CAN INSTRUCT I CAN MAKE CHANGES , MEANS I WANT TO WRITE ONLY , THE FIG IS FRESH, BUT IN BELOW ROW IT WILL AUTOMATICALLY TAKE THE SOME WORDS FROM FIGS AND MAKE IN PLURAL FORM , WHILE USING '' ARE'' LIKE BELOW
The fig is fresh - row 1
Figs are fresh - row 2
The Pomegranate is red - row 3
Pomegranates are red - row 4
=IF(EVEN(A1)=A1,"EVEN - do something","ODD - do something else") with iferron (for blank Cell)