Here is an awesome way to enhance your website and impress clients. Embed an Excel calculator on your webpage. Check out below demo and if this is what you want, read on.
Live Excel Calculator - Embedded - DEMO
Say, you run a hardware supply business and want to share your up-to-date catalogue with clients. You can create an order price calculator like below 👇 and embed it. Your clients can use it to see what would be the total order price before placing an order by calling you.
What you need for the web embeddable Excel file...?
- A website or webpage
- An already build Excel file
- Microsoft Onedrive Account
How to get your Excel file on to your website?
Step-by-step Instructions
If you prefer these instructions by video, watch my YouTube tutorial here. For text + image instructions, read on.
Step 1: Open your Excel file and select the range you want to embed on your website. Give it a name using name box.
Step 2: Save your file to onedrive
Using File menu, save your Excel file to your onedrive account.
Note: This method requires having a onedrive account. If you do not have it, signup for one here.
Step 3: Open your file on onedrive. You can go to File menu in Excel, click on Info and use the “Open File Location” button.
Step 4: Select your file on onedrive and click on “Embed”
This will open “embed” options for your file. From here, you can customize how you want your Excel file to be embedded. Click on the link at the bottom that says “Customize how this embedded workbook will appear to others.”
Step 5: Customizing your embed options
We are nearly there.
In the next screen, adjust workbook embed options. See the list & screenshot below.
- Select the range from “What to show” list. This is same as the range you named in step 1 of this tutorial.
- Enable hide grid lines
- Disable download link, if you want.
- Enable “Let people type into cells” so that your website visitors can use the calculator.
- Optionally, specify a starting cell.
- Adjust dimensions of your embed, or leave it default.
- Finally, copy the embed code that is show here.
Step 6: Embed the code in your website
Go to your website and add the html code to the webpage you want. I am including instructions for wordpress below. For other website systems, refer to your website hosting / CMS help.
Instructions for wordpress for embedding html code of your Excel file:
- In your wordpress editor, click on + button to add a new block.
- Search for HTML
- Add HTML block and paste the code you have copied there.
- Save and publish.
Things to keep in mind when embedding Excel files
File embed is a great option in OneDrive. But it doesn’t work, if your Excel file has
- Macros & VBA
- Form controls, Active-x controls
- Data model (?)
Also, embedded files are not suitable for display large volumes of data or images. In such cases, use formats like PDF or images.
My Excel file changed, how to update the webpage?
You don’t need to. That is the beauty of OneDrive. Just open Excel, make changes you need to and save it. OneDrive will push new version to cloud and when someone visits your webpage next time, they see updated version.
Other helpful tutorials & files
Check out these other tutorials and master your Excel craft.
Got any other questions..?
Leave a comment and I will try to help you. Good luck with embedding Excel files on to your website.
24 Responses
I’d suggest simply using the subtotal function and filtering the data using the Win/Loss column. You get the same results and the formula is more comprehensible.
@John
That is one option.
There are times however when you want to see the whole data table or a filtered subset and still want to produce summary reports against an unfiltered field.
Is there a particular reason why you are using a comma and the unary (–) operator for the second array in the SUMPRODUCT formula? It seems to work the same if you were to string the arrays together using the asterisk (*). The advantage is that SUMPRODUCT treats the entire string of arrays as a single array.
@Mathew
Your correct, There is no difference.
I thought it may have been easier to explain this method.
Is there a way to do this on a large set of data? As in ~100,000 rows? When I try I get an error because the formula becomes too long. It says the max length of a formula is 8,192 characters. Excel 2010.
How do I incorporate a specific text within a cell for the second array. For instance, – -(C7:C13=”Apple”)
when I chose a specific text the formula does not work.
@RB
I am not sure what is the issue as if I use the sample data in the post the following work fine
Count:
=SUMPRODUCT(SUBTOTAL(3,OFFSET(C7:C13,ROW(C7:C13)-MIN(ROW(C7:C13)),,1)), –(C7:C13=”L”))
Sum:
=SUMPRODUCT(SUBTOTAL(3,OFFSET(C7:C13,ROW(C7:C13)-MIN(ROW(C7:C13)),,1)),(C7:C13=”L”)*(D7:D13))
You may want to check that there are no leading or trailing spaces in your list of Apples
I should have given a better explanation. Heres my situation. I have a column with cells filled with names like Column 1, Column 2, Pier 1, Pier 2, etc. If the cell just contained Pier and searched for that it works. But because it has other characters in the cell its not recognizing the pier. So how can I extract specific characters of a string of text in this formula?
Hopefully this was a better explanation
Hello-
This formula works pretty well for me except that it slow down excel and prevents some of my macros from working. I was wondering if there was a way to program this in VBA so that excel isn’t always trying to recalculate it. I would like to use a push of a button to get it to run then paste in a cell.
Thanks!
I am trying to sum filtered data in a column, but would want to ignore the negative values in the column. How to go about doing this?
@Akshay
Why not just add a filter to that column to only show the values greater than zero?
The negative values are required for reporting purposes, but their effect on the total is distorting the required output. Please advise.
@Akshay
I’d suggest making a post in the Chandoo.org Forums
http://forum.chandoo.org/
Attach a sample file to simplify the task
I have this working for counting and summing, however, I have a list and for the second array, I need a criteria. That is, I’m looking for b13:b200=”01.??.??” or =left((a1,2) or something like that. These types of criteria matches do not appear to work as I get a blank as a result.
Thanks!
@Bob
As your formula b13:b200=”01.??.??” looks like you are trying to check the first day of the month of the range
What about trying Day(B13:B200)=1
Hai Experts,
i understood this formula well and working fine in MS Excel 2013
but when the same am trying to place in google Spreadsheet it shows error as
“SUMPRODUCT has mismatched range sizes. Expected row count: 1. column count: 1. Actual row count: 2014, column count: 1.” and as a result #VALUE! Appears in cell.
Can anyone please help me how would i get it done in Google Spread sheet
or is there any other formula as a substitute for this.
Thank you very much.
thanks for providing this.. but why does excel keeps on prompting Circular referencing in cell D3?
@Vivek
I don’t know
I just downloaded the file and it is working fine and not showing that error
Goto the Formulas, Calculation Options Tab and check that Calculation is set to Automatic
What version of Excel and Windows are you using ?
I know that this forum is for MS Excel, but I am trying to help someone who is working in Google Sheets. The below formula works in Excel but Google Sheets returns:
“SUMPRODUCT has mismatched range sizes. Expected row count: 1. column count: 1. Actual row count: 39000, column count: 1.” and as a result #VALUE! Appears in cell.
This is the same problem asked by Srichirin above. Does anyone know if there is a formula for Google Sheets that will replicate what MS Excel does?
=SUMPRODUCT(SUBTOTAL(3,OFFSET($C$6:$C$39500,ROW($C$6:$C$39500)-MIN(ROW($C$6:$C$39500)),,1)),- -($C$6:$C$39500=H1),($D$6:$D$39500))
Trying to find a SUMPRODUCT formula that counts the word Closed by date for the last 7 days in a filtered list.
=COUNTIF(M:M,”>”&TODAY()-7) works ok for unfiltered count Column M contains Closure dates (blank if open) and Column L is Status Open or Closed
@ Terry
Please ask the question at the Chandoo.org Forums
https://chandoo.org/forum/
Please attach a sample file to ensure a quicker more accurate answer
I used this formula and worked like a charm! But, now I’ve been requested to use it but adding not one but two criteria in the same formula. For instance the sum I was doing added negative and positive numbers. I’ve been asked to use the exact same formula but adding that only positive numbers were considered… any idea on how to do this?
How exactly do you do sum filtered cells when two criteria are need not just one?
Thank you so much brother literally I have been struggling since morning to get the sum of the filtered category, however, after reading your blog attentively i got my solution, so thanks a lot once again.