Summarize only filtered values using SUBTOTAL & AGGREGATE formulas

Posted on August 25th, 2015 in Learn Excel - 4 comments

We all know the good old SUM() formula. It can sum up values in a range. But what if you want to sum up only filtered values in a range? SUM() doesn’t care if a value is filtered or not. It just sums up the numbers. But there are other formulas that can pay attention to the filters. Let’s learn about them.

summarize-filtered-values-demo

Summarize filtered values using SUBTOTAL & AGGREGATE Formulas – video

You may watch this video on our YouTube channel too.

Download Example Workbook

Please click here to download the example workbook. Examine the formulas and play with filters to learn more.

More about Filters, SUBTOTAL & AGGREGATE

Learn more about these features & how they can make you awesome:

Basics:

Advanced Stuff:

What do you use SUBTOTAL for?

Do you use SUBTOTAL and AGGREGATE functions? What do you use them for? Please share your thoughts in the comments section.

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4 Responses to “Summarize only filtered values using SUBTOTAL & AGGREGATE formulas”

  1. Heather says:

    Thanks Chandoo - once again you have inspired me to look at a different function for something I do regularly.

    I have used the Subtotal function for years, but had completely ignored Aggregate - and this showed me that I really need to look at this function more closely.

    I use Subtotal for filtering purposes, but also to provide subtotals of my numbers and know that they can be ignored when I use a Subtotal at the very bottom to sum the entire column.

  2. Kiev says:

    Thanks, Chandoo, I am very happy to know this new function - aggregate, it make such a compensate for the subtotal...great...

  3. MF says:

    I use SUBTOTAL(103,Ref) to determine whether a row is hidden or not.

    Here's an example:
    http://wmfexcel.com/2015/08/22/put-a-dynamic-hint-for-showing-or-hiding-rows-or-columns-hidden-by-data-group/

  4. prasha99 says:

    superb! its a great help.

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