This is a guest post by Myles Arnott from Clarity Consultancy Services – UK.
In this and next 3 posts, we will learn how to make a Dynamic Dashboard using Microsoft Excel.
At the end of this tutorial, you will learn how easy it is to set up a dynamic dashboard using excel formulas and simple VBA macros.
[Click here for large version of the image]
Introduction:
The dashboard also demonstrates the standard approach I use in all of my models which is to incorporate three key sheets in addition to the data and analysis tabs.
These are:
- Home page
- Inputs (or drivers)
- Helpsheet
The dynamic dashboard can be downloaded here [mirror, ZIP Version]
The dashboard file works in Excel 2007+. Pls. enable macros to get it work.
The plan is to break this dashboard tutorial down into four parts over the next four weeks. If further topics fall out as a result of discussions either Chandoo or I will pick them up and if necessary post further parts.
- Part 1: Introduction & overview
- Part 2: Dynamic Charts in the Dashboard
- Part 3: VBA behind the Dynamic Dashboard a simple example
- Part 4: Pulling it all together
I would like to take a quick opportunity to give credit for some of the elements of functionality in the model:
- Boxcharts – Chandoo [Link]
- Scrolling report – Chandoo [Link]
- Competitor analysis – Chandoo [Link]
- Use of camera tool – Chandoo [Link]
- In cell microcharts – Chandoo [Link]
- Helpsheet – John Walkenbach
Okay so lets get started with an overview:
What is the objective of the report?
The Dynamic Dashboard is intended to provide pertinent summary information to aid management decision making. Combining a high level of flexibility within each report and then allowing the user to choose which reports to include and where to position them allows an enormous amount of flexibility over the message to be communicated.
What does this Dynamic Dashboard do?
The dynamic dashboard allows the user to select a report from the range of reports within the model and decide where to position it on the page. The user can select “hide” to hide a report that they do not want to see or select “view” to preview it prior to choosing its position.
- Clicking on either the hyperlink name or the report image will take you to the report.
- Each report is highly flexible allowing the user to cut the data in many ways to show management the most pertinent information.
Overview of Dashboard Tabs:
Home Page
I always include a homepage in my models and often set an auto_open routine to select this as the first page seen on opening. The Home page is designed to present the contents of the model to the user and provide links to each page for easy navigation.
The Dynamic Dashboard
This is the main tab for pulling together the dashboard and will be covered in parts 3 and 4.
Inputs
This is the page for all validation lists and drivers.
Help Sheet
Once again a sheet that is in all of my models. This user form based help sheet provides the user with a quick help function and complements the accompanying user notes. I find it helpful to lay it out in tab order.
This is how the Help user form looks once opened. The user can either choose the topic from the dropdown or by clicking next.
Chart 1 and 2 : Flexible pie charts
Dynamic pie charts with the option to select the KPI, period and product/salesperson to be analyzed. These are covered in part 2.
Chart 3 & 4: Flexible line charts
Dynamic line charts with the option to select the KPI, period and product/salesperson to be analyzed. These are also covered in part 2.
Chart 5: Box Chart
Details on how to create these box charts.
Chart 6: Scrolling Report of KPIs
Chandoo’s blog on how to create this scrolling report can be found here. Micro charts which is of my favorite blogs from Chandoo are covered here.
Chart 7: Scrolling Comparison Chart
Details on how to create this scrolling chart.
Chart 8 : Executive Summary
A simple executive summary. Please see Chandoo’s article on a twitter board for an alternative view.
So that was an overview of the model and its main tabs.
What Next?
Next week we will look at Part 2 of this series and learn how to construct dynamic charts.
Download the complete dashboard
Go ahead and download the dashboard excel file. The dynamic dashboard can be downloaded here [mirror, ZIP Version]
It works on Excel 2007 and above. You need to enable macros and links to make it work.
Added by PHD:
Myles has taken various important concepts like Microcharts, form controls, macros, camera snapshot, formulas etc and combined all these to create a truly outstanding dashboard. I am truly honored to feature his ideas and implementation here on Chandoo.org. I have learned several valuable tricks while exploring his dashboard. I am sure you would too.
If you like this tutorial please say thanks to Myles.
Related Material & Resources
- Excel Dashboards – Tutorials & Templates Section of PHD
- 6 Part Tutorial on Making KPI Dashboards in Excel
- Recommended Product: Jorge Camoes’ Dashboard Training Kit
This is a guest post by Myles Arnott from Clarity Consultancy Services – UK.
31 Responses to “Beautiful Budget vs. Actual chart to make your boss love you”
Would be considerably easier just to have a table with the variance shown.
On Step 3, how do you "Add budget and actual values to the chart again"?
There are a few ways to do it.
Easy:
1) Copy just the numbers from both columns (Select, CTRL+C)
2) Select the chart and hit CTRL+V to paste. This adds them to chart.
Traditional:
1) Right click on chart and go to "select data..."
2) From the dialog, click on "Add" button and add one series at a time.
One more way to accomplish it is just select the columns into chart. Press Ctrl+C and then press Ctrl+V
Regards
Neeraj Kumar Agarwal
Unfortunately, this doesn't seem to work for me in Excel 2010. The "Var 1" and "Var 2" columns cannot combine two fonts to display the symbol and the figure side-by-side.
Secondly, there is no option to Click on “Value from cells” option when formatting the label options. The only options provided are Series Name, Category Name or Value.
@TheQ47... the emoji font also has normal English letters, so if you use that font, then you should be ok. I am assuming your computer doesn't have that font or hasn't been upgraded for emoji support.
Reg. Excel 2010, you can manually link each label to a cell value. Just select one label at a time (click on labels, wait a second, click on an individual label) and press = and link it to the label var 1 or var 2.
I am using excel 2010, please explain how to apply Step 12
Regards
Neeraj Kumar Agarwal
Hi Neeraj,
"Value from cells" option is only available in Excel 2013 or above. In older versions, you have to manually adjust the label value by linking each label seperately.
Read this please: https://chandoo.org/wp/change-data-labels-in-charts/
Sir, you are just awesome.
Your creativity has no limit.
Regards
Neeraj Kumar Agarwal
Hi Chandoo,
I just found your website, and really love it. It helps me a lot to be an Excel expert 😉
Currently I am facing with a problem at step 11:
Var1 Var2
D30%
A5%
B0%
B4%
B7%
C10%
C13%
D27%
I42%
Though at mapping table, I used windings, here formula uses calibra. How I can change it? I am able to change only the whole cell. In this case numbers will be Windings too.
Thanks for your help!
Hi Mariann... Welcome to Chandoo.org and thanks for your comment.
If you wanted to use symbols from wingdings and combine them with % numbers, then you need to setup two labels. One with symbol, in wingdings font and another with value in normal font. Just add the same series again to the chart, make it invisible, add labels. You may need to adjust the alignment / position of label so everything is visible.
[…] firs article explains how you can enhance your charts with symbols. You can simply insert any supported symbol into your data and charts. To some extend you can […]
You're a good person, thank you to share your knowledge with us, I will try to do in my work
Great visualization of variance. My question is that is this possible in powerbi?
How would you go about it?
HELLO, WHY CANT I FIND VALUES FOR LABELS IN EXCEL 2013
Dear chanddo sir,
What to do if we have dynamic range for Chart. How this will work. can you able to make the same thing works on dynamic range.
Sir Chandoo,
Good Day!
First, I'd like to say that I am very grateful for your work and for sharing all these things with us.
I tried to do this chart but it seems that the symbols don't work with text (abs(var%),"0%") unless we keep the Windings font style.
The problem is, it converts the text into symbol as well and you wont see the 0% anymore. I'm using Windows 7.
WOW - Segoe UI Emoji
This is the greatest discovery for me this month 🙂 Thanks for sharing.
Here's my two-cents:
https://wmfexcel.com/2019/02/17/a-compelling-chart-in-three-minutes/
Sir This is awesome chart, and very easy to made because of your way to explain is very simple , everyone can do. Thank you
one problem i am facing, I hv made this chart , but when i am inserting data table to chart it is showing two times , how can i resolve this
in this chart when i am adding new month data for example first i made this chart jan to mar but when i add data for the apr month graphs updated automatically but labels are missing for that new month
Hi Renuka,
Please make sure the formulas for labels are also calculated for extra months. Just drag down the series and set label range to appropriate address.
So I am playing with the Actual chart here - but amounts are bigger than your - you have 600 as Budget - my budget is 104,000 - is there a way to shorten that I am unaware of
thank you - I LOVE YOUR SITE
Thanks for the tips and tricks on Excel. In the Planned versus Actual chart examples, you use multiple values (ex. multiple Categories in above). How can this be done when we have only 1 set of values? For example if I have only this:
Planned Actual
SOW Budget 417480 367551
How can I create a single bar chart like the one above?
Thank you Chandoo.
This one is just perfect for my Quarterly Review presentation on Operational Budget against Actual Performance for the Hospital I'm currently working with.
Just Subscribed today (10 minutes ago)
Is there a way to make the table of data into a pivot table to be able to add a slicer for the graph due to many different categories and months?
Hi, I tried to modify you template with something appropriate for me, and I found a problem. this template was modified by me started with excel 2010, then 2016 and finally 2019. Same thing - somehow appear an error - or didn't show the emoticons for positive percentage or doubled the emoticons for some rows. I suspect to be from excel. if is need it I can sand you my xlsx for study. Please help if you can.
Hi Chandoo,
Could you please check the Var Formula in Step1. You have mentioned budget-actual and when i did this i got different values but when reversed like actual-budget i got the actual value what you have demonstrated in step1.
Please share your view.
This is a great chart (budget vs. actual). However, in trying recreate it, I cannot color in the UP Down bars individually, and they all become formatted with the same color. I'm using Office 365. Look forward to the feedback.
Thanks.
Dan
pls explain in detail step 7
While in the Excel sheet you have used following formula for Var
Var = Actual - Budget
But
in the note, you have written
Var = Budget - Actual
Good Presentation and Data information.thank you so much chandoo.