VBA Move data from one sheet to multiple sheets

This is a guest post by Vijay, our in-house VBA Expert.

Suresh sent an email with interesting problem.

There is one data entry sheet where all the data needs will be entered, however once done we want the data to be stored separately in multiple sheets designated by the Employee code.

In this article we will learn how to use VBA to help in resolving the problem Suresh was facing at work.

We will do this using VBA and the below procedure illustrates how this was done.

Sub copyPasteData()
Dim strSourceSheet As String
Dim strDestinationSheet As String
Dim lastRow As Long

strSourceSheet = "Data entry"

Sheets(strSourceSheet).Visible = True
Sheets(strSourceSheet).Select

Range("C2").Select
Do While ActiveCell.Value <> ""
strDestinationSheet = ActiveCell.Value
ActiveCell.Offset(0, -2).Resize(1, ActiveCell.CurrentRegion.Columns.Count).Select
Selection.Copy
Sheets(strDestinationSheet).Visible = True
Sheets(strDestinationSheet).Select
lastRow = LastRowInOneColumn("A")
Cells(lastRow + 1, 1).Select
Selection.PasteSpecial xlPasteValues
Application.CutCopyMode = False
Sheets(strSourceSheet).Select
ActiveCell.Offset(0, 2).Select
ActiveCell.Offset(1, 0).Select
Loop
End Sub

Let’s understand the code

We start by defining 2 variables which will hold the Source and destinations sheet names, source will be one sheet only however there will be multiple destinations sheets.

A simple Do While loop is utilized to complete this data transfer from one sheet to the others.

However the most interesting line in the code is :

ActiveCell.Offset(0, -2).Resize(1, ActiveCell.CurrentRegion.Columns.Count).Select

Since we start our work on Column C in the loop, we need to ensure the data from Column A and B is also selected to be copied and pasted on the relevant sheets, this is accomplished using the above line.

Once we have selected the entire data set on the current row, we copy the same and select the relevant sheet and then paste the data as values on the same.

At the end of the code once we switch back to the Source sheet, we need to ensure that we select Column C again. The reason for that is, when we select the entire data set we activate the first column and we need to come back to column C for our loop and the rest of the code to work.

Download Excel File

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More on VBA & Macros

If you want to learn more about using VBA to automate reporting & email tasks, read these:

• Automatically Generate Report Variations using Excel
• What is VBA & Macros? Introduction
• Excel VBA Example Macros
• VBA tutorial videos

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