Commonwealth games 2018 have ended in the weekend. Let’s take a look at the games data thru Power BI to understand how various countries performed.
Here is my viz online (or you can see a snapshot below, click on it to expand).
Looks good, isn’t it? Well, read on to know how it is put together.
This is a high-level tutorial, aimed at Power BI users than newbies. If you are new to Power BI, start with my Power BI beginners tutorial.
Commonwealth Games Performance – Power BI Visualization – Tutorial
Step 1: Define goals for your visualization
Whenever you are making anything more than a bar chart (come to think of it, even bar charts need a bit of noodling before hand), it is prudent to spend time thinking what you want to accomplish with the visual.
For me the goals are:
- Understand how various countries have performed in 2018, compare that to previous editions of games (say 2014, 2010 and 2006)
- See which countries have improved their medal performance from last games
- Understand how top 10 countries performed – which events they excel in
- Prepare everything in less than 2 hours
I made a rough sketch of the visualization too. But I deviated quickly once I started playing with the data in Power BI.
Step 2: Gather the data
The data for this visualization came from 2 sources:
- gc2018.com for 2018 games data
- https://results.gc2018.com/en/all-sports/medal-standings.htm
- https://results.gc2018.com/en/all-sports/medallist-by-sport-<country name>.htm
- thecgf.com for previous games data
- https://thecgf.com/results/games/3052 for 2014
- https://thecgf.com/results/games/3046 for 2010
- https://thecgf.com/results/games/3026 for 2006 medals
I mashed up most of the data in Power Query, but had to use a bit of Python (more on this in a future blog post) as the medalist by sport page (https://results.gc2018.com/en/all-sports/medallist-by-sport-<country name>.htm) has weird formatting with event name as A tag followed by medalists in a table and this was too much to process in PQ.
Step 3: Set up the data model
After gathering all the data in PQ, we can bring only relevant tables to Power BI model. I brought below tables:
- medals – with medal tables for current (2018) and previous three editions of CG games
- top 10 countries – event level medal data for top 10 countries in 2018
- Countries – generated table with top 10 country names and their 3 letter abbreviations
- medal types – typed in table with URLs for medal images and custom sort order of Gold, Silver and Bronze
Step 4: Create measures
Since one of the goals for this visual is to keep everything under 2 hours, I created only basic measures.
Medal Count = sum(medals[Medals])Medal Count for 2014 = CALCULATE([Medal Count], 'medals'[Games] IN { "2014" })Medal Count for 2018 = CALCULATE([Medal Count], 'medals'[Games] IN { "2018" })Medal Count (all) = CALCULATE([Medal Count], all(medals[Games]))Country Name = SELECTEDVALUE(medals[Country]) for showing in tooltip & chart header% increase - 2014 to 2018 = DIVIDE([Medal Count for 2018]-[Medal Count for 2014], [Medal Count for 2014], 0) for showing in tooltipmedal count - top 10 = countrows('top 10 countries')total medal count for country = CALCULATE([medal count - top 10], all('top 10 countries'[Event]))medal % = [medal count - top 10] / [total medal count for country]
As you can see, these are basic arithmetic or simple CALCULATE measures. I used the excellent quick measure feature to create the Medal Count for 2014 measure and learned about IN keyword. #awesome
Step 5: Create visuals
Visual for exploring medal performance by country
I started with a simple slicer on games year and a matrix visual by country in rows, medal type in columns and medal count in values. Then I added data bars to the medal count.
Visual for exploring change over time:
Then I added Ribbon chart with Games, Medal Type and Medal Count to see how total medals have changed over time. When you pick a country from the matrix, this visual updates to show how that country’s performance changed over time.
Visual for seeing which countries improved in 2018:
I added a scatter chart with Country as legend, Medal count for 2018 as X and Medal count for 2014 as Y. Then I added symmetry shading to this chart from analytics pane. Viola, we can see which countries did well or worse in this round compared to 2014.
Visual for tool tip
I inserted a new page (called Country Medals), changed the format to Tooltip and added a few visuals to make it a tool tip for the scatter chart.
Setting up tooltips is still painful, but this is a new feature, so I am sure MS will add more teeth to this power.
Linking scatter chart and tooltip
Select the scatter chart and from Format pane, set up tooltip to a report page and select Country Medals page.
Visual for seeing where top 10 countries excel
I added another matrix visual with Event in rows, abbreviated country name in columns and medal % in values. Then I added conditional formatting > Background color scales to spot bigger numbers easily.
This visual and the scatter plot are then linked to a slicer on medal type (Gold / Silver / Bronze) so you can see event performance and change over time for any type of medal.
Formatting the visuals
The default colors for visuals use Power BI color scheme. I changed the colors to match medals – Gold, Silver and Bronze so that they are easy to spot. Unfortunately, this would not sync across all visuals, so we have to format each of the visuals (well, only two – ribbon chart and bar chart on the tooltip page)
Download Commonwealth games Power BI Viz
Click here to download the workbook. Examine the query definitions (especially top 10 countries) to learn some quirky ways to work with Power Query. Enable interactions from view ribbon to see how each visual interacts with others. Play with it and mash up your own data to create something equally awesome. If you end up making another viz from this data, feel free to post it in the comments section so we all can see and learn from you.
Want to learn Power BI? Check out Power BI Play Date
If you like what you have seen and want to learn how to build such cool visualizations and reports for your work, sign up for my Power BI Play Date. We are opening next batch very soon.
35 Responses to “Skip weekends while autofilling dates in excel”
[...] Original post by Chandoo [...]
Hi,
Is there any way that I will choose which are my "working days"?
means, I want to leave also Friday as a free day and not only Saturday.
Or, maybe someday I will pick Tuesday as a day off.
I need to also peek Wednessday, Thursday and Friday as days off. Also, for Tuesday, I would need to leave it off once every two weeks. Is there a way to easy achieve this, so that I won't actually add to my workload?
Hi Mihai... you can use pattern fill feature to do this. Simply follow steps in below demo.
Hi,
I am using MS Office 2007 and for some reason, it does not show me these options. It just shows me 3 options:
Copy Cell (Not sure about the exact text)
Copy with Formatting
Copy without Formatting
Any idea how to get those options up?
Regards,
Deep
@Deep : I am not so well versed with 2007, but here is how you can do this using menus:
enter first date of the series
select the range you want to fill
go to menu > edit > fill > series
in the dialog, select date as the series type and "weekdays only" option
press ok...
Let me know if this doesnt work...
Now that was FAST!!!
I tried it but unfortunately it didn't work..
Here is the screenshot:
http://img291.imageshack.us/img291/6573/excelsheetyr2.gif
This is what I tried..
I put the date in one row, in another row, added some calculations (as you can see in the image) and drag the content in other rows..
I could not find any Edit menu so i just clicked on the icon as you have shown in the 2nd image..
I hope I did the right thing...
Hmm...
there should be an edit menu as far as I know. Let me check that...
meanwhile... if it works you can use formulas to fill the series.
1. just enter the first date
2. in the 2nd row, enter a formula like =if(weekday(firstdatecell,2)=6,firstdatecell+2, firstdatecell+1)
3. copy the formula over the rest of the range...
@Deep:
you have to use the autofill handle, the small box at the lower right of the active cell. Right click on the autofill handle and drag down to the cells you want to autofill. A menu pops up showing the weekdays only option and others.
@Chandoo - Thanks but it did not work with my calculations. 🙁
@Robert - Yes, it worked this time but I guess, in my case it won't work as I want to add up the days from the column on the left. (As shown in the image)
Basically this is what I want:
1. I want to define project start date
2. There are no. of days assigned for each module
3. I want excel to calculate the date automatically. (By adding up the no. of days and deducting the weekends)
Any kind of help is appriciated.
Reagrds,
Deep
@Deep,
sorry, I misunderstood your question, I thought you would be searching for the autofill-function only (values).
If I got your request corrctly now, you could use the WORKDAY-function, returning the date before or after a specified number of workdays.
In Excel 2003 and earlier the Add-In Analysis Toolpak has to be installed, but since you are using 2007, it should work immediately.
@Deep.. as Robert suggested, Workday is what you should be using. It will calculate future date based number of working days you want to add to input date. Also, you can use this with your own list of holidays.
Thanks Robert, Chandoo.. I will try the things.. 🙂
I tried it and this time it worked.. Thanks to both of you.. you guys made my life much more easier 🙂
[...] You can also customize excel lists so that you can auto-fill, lets say bank holidays in your country or types of beer in your pub. One more auto fill trick. [...]
Hello,
I understand how to turn off the weekend values for a date fill in a regular auto fill. But, what if you are trying to create a custom one, that counts the amount of days in the formula bar, like 2 days, then 5 days, then 1 day etc etc etc, but they must be working days only and they must not include the weekends.
can that be done?
thanks!
hi..
i'm using excel 2007
I'm trying to insert current date automatically
then it suppose not to change after i save and open it on the next day.I need it to stay on the issued date.
i'm using Today function and it is not well work 4 me.
anybody can help to resolve my prob here?
please...
Hi guys,
How about if I just wanna fill up with weekend? The way I am doing now is using the function weekday and use filter to get weekend. Would appreciate if any one comes up with a better idea. Thank you very much.
Regards
Cheng
What happened to being able to indicate the series by adding a few cells and then using the autofill to copy? I can't get this to work - I need 4 rows with the same date skipping weekends.
2/6/2012
2/6/2012
2/6/2012
2/6/2012
2/7/2012
2/7/2012
2/7/2012
2/7/2012
2/8/2012
2/8/2012
2/8/2012
2/8/2012
2/9/2012
2/9/2012
2/9/2012
2/9/2012
Hi Kathy, sorry for a late comment. However, here's the solution.
1.) put your 1st desired date in the 1st 4 cells required (e.g. <cell A1:A4> 2/6/2012)
2.) put the following formula as is in the following four cell (i.e. A5:A8)
=IF(WEEKDAY(A1,2)=5,A1+3, A1+1)
=IF(WEEKDAY(A2,2)=5,A2+3, A1+1)
=IF(WEEKDAY(A2,2)=5,A2+3, A1+1)
=IF(WEEKDAY(A2,2)=5,A2+3, A1+1)
Note: "=5" denotes the number of working days in the week
"+3" denotes the number of days on weekends.
"+1" last denotes the number of days after the working date.
3.) Finally, select cells A4:A8 and then drag drown for furthur dates. The formula will skip Saturday & Sunday in the dates.
Let me know, if you want to tweak the formula as per other ways.
Kamlesh: Thanks for the formula. That was what I was looking for. It works the same in Google Docs Spreadsheets. At first I thought it didn't and did some unnecessary tweaking to make it work.
I was confused by the "IF(WEEKDAY(A2,2)" the modifier 2. I took it out and surpise, the formula didn't work right. I changed the 5 to 6 and then it worked. Turns out, (you probably know this) the default week starts with Sunday. Using 2 makes it start with Monday.
Any way, I didn't know about the Weekday function. Thanks for sharing this post.
Hi, Kamlesh, before i was using "workday" instead of "weekday" but it didn't work.
thanks for sharing the right formula.
At this moment I am going to do my breakfast, when having my breakfast
coming yet again to read further news.
Hi,
I'm using excel 2007
I'm trying to calculate a workday
4 nov 2014(a1) to 12 nov 2014(a2)
Normally i'm using Int formula to do this
=int(a2)-int(a1)
But, hey thats including weekend too... 😀
how do you calculate workday with this condition ?
and if there is not only those day, i mean in a month or two
Thanks before
sagari
@Sagari
=NETWORKDAYS.INTL(DATE(2014,11,4),DATE(2014,11,12),1)
=7
You can also include holidays into the formula by having a list of holidays in say A1:A10
Then use
=NETWORKDAYS.INTL(DATE(2014,11,4),DATE(2014,11,12),1,A1:A10)
Thanks for replying
Get #NAME? in return when using NETWORKDAYS.INTL
But get 7 with NETWORKDAYS
why ??
Hi
i had a query while making a template for one of my school daily task.
Most of the work in these template includes copy from webpage and paste in the template.
so the problem here is, whenevr me or my mates try to do ctrl+v
the format of the cell changes automatically.
I suggested them to use ctrl+alt+v (text) to paste
but they are not ok with it. they want me to make template in such a way that it should work with normal ctrl +v
Any ideas guys ?
Our working week is Tuesday to Saturday if I wish to make a sheet solely using those days is there a formula I can use ?
I need your support for date.
I wand to numbering actual working date based on date
below is expected result... so how can apply formula to get number automatically... please help me get resolve this problem... many thanks in advanced.
1 8/1/2018
2 8/2/2018
3 8/3/2018
8/4/2018
8/5/2018
4 8/6/2018
5 8/7/2018
6 8/8/2018
7 8/9/2018
8 8/10/2018
8/11/2018
8/12/2018
9 8/13/2018
10 8/14/2018
11 8/15/2018
12 8/16/2018
13 8/17/2018
8/18/2018
8/19/2018
14 8/20/2018
15 8/21/2018
16 8/22/2018
17 8/23/2018
18 8/24/2018
Dear Sir,
I want to make a series of December month which will show all the dates without Fridays.
Is it Possible sir??
Interesting question Salauddin... The built-in options in Excel can't generate dates like this. But you can use simple formulas to make up such a series.
In first cell (say A1) write the starting date (1-Dec-2019 for example). Makesure this date is not a Friday.
In the next cell (A2) write =WORKDAY.INTL(A1,1,16)
Now drag down the A2 cell to fill up dates. Stop when you reach the end of your range of dates.
If your Excel doesn't have WORKDAY.INTL(), then use the below alternative formula.
=A1+1+(WEEKDAY(A1)=5)
Thank you, Thank you very much sir. it worked perfectly & I was expecting something like that.
i want to make a template with date that skips fortnightly is it possible in excel
Hi Chandoo, I need to skip weekends from a specified list of dates.
from the below information I want to pick only the weekdays amount only along with lookup which has builder name separately.
Date Builder Units Amount
06-Jan-08 Doug 8 389
09-Feb-08 Dave 10 385
15-Mar-08 Dave 3 771
18-Apr-08 Brian 5 313
05-May-08 Larry 10 574
22-May-08 Rob 8 730
25-Jun-08 Morgan 4 471
15-Aug-08 Jones 1 548
12-Dec-08 Doug 3 323
10-Apr-09 Dave 5 712
14-May-09 Dave 9 432
10-Sep-09 Brian 6 460
31-Oct-09 Larry 3 741
18-Sep-08 Rob 8 580
25-Nov-08 Doug 6 685
29-Dec-08 Dave 2 401
24-Mar-09 Dave 10 342
04-Jul-09 Brian 8 475
21-Jul-09 Larry 3 535
07-Aug-09 Rob 3 663
26-Feb-08 Gill 10 762
22-Oct-08 Jones 5 425
08-Nov-08 Doug 1 639
27-Apr-09 Dave 4 409
27-Sep-09 Dave 4 612
01-Sep-08 Brian 6 688
17-Jun-09 Larry 10 663
24-Aug-09 Rob 5 608
23-Jan-08 Morgan 6 388
Thank you! I've been struggling with this for ages and today, thanks to this post, I finally figured that I had to customize my toolbar in order to utilise the "Fill" menu. This will make my monthly reports much, much neater