Risk comes from not knowing what you are doing.
Warren Buffet
If you ever ask a project manager what they are up to, they will tell you “I have no idea“. So risks are quite common in project management. That is why I made this awesome free Excel risk map template to keep track and visualize risks.
Download Risk Map Template
If you just want risk map template, click here to download it.
For more templates on Project Management, click here.
Create your own Risk Tracker & Risk Map in Excel – Tutorial
If you want to make something similar for your work situation, then follow this tutorial.
1. Set up your risk register. For this you could use Excel Tables. Just add necessary columns – Risk ID, description, impact, likelihood and any other columns you want. Here is a sample risk register. Imagine, this table is named risks
2. Make a 5×5 empty grid and color it. In a separate Excel tab, create 5×5 (or 4×4 etc.) grid and color it as per risk color coding you follow. Make sure you add the Impact & Likelihood scale. This is how it would look.
3. Write formulas to print matching risks. We can use TEXTJOIN() formula to get all the risks that have a given impact and likelihood value.
Note: TEXTJOIN() is available only in Excel 2019 & 365.
If you do not have TEXTJOIN(), please use the VBA Excel Risk Map Generator.
For example, the formula in D2 cell (Likelihood=5, Impact=1) would be,
="• " & TEXTJOIN(CHAR(10)&"• ",TRUE, IF(risks[Likelihood]=$C2,IF(risks[Impact]=D$7,risks[Title],""),""))
This is an array formula, so press CTRL+Shift+Enter to get the result.
How does this formula work?
- We use two nested IF conditions to check if risks[Likelihood] and risks[Impact] matches $C2 and D$7 respectively.
- If they both match, we get risks[Title], else blank space “”
- We then pass this resulting array to TEXTJOIN() which combines all the matching risks with the CHAR(10)bulletspace.
- We add an extra bulletspace at start for the first risk (as TEXTJOIN will only print bullet symbol between risks, but not at front)
- CHAR(10) is the newline symbol. So when you word wrap the cell, Excel prints each risk in a new line.
What about cells with no risks? Would they not print a bullet point?
You are right my dear. We can use conditional formatting to suppress such cells. We can set the cell format code ;;; to those cells.
Related: Make cell value disappear with custom format codes
How to make this template – Video
Please watch this video tutorial to learn how the template is constructed. You can use the ideas to make something similar for your work easily.
Download Risk Map Template
- FREE Risk Map Template – works in Excel 365, 2019 with TEXTJOIN
- Excel Risk Map Generator – uses VBA, works in most versions of Excel
- Project Management Templates – 24 templates to help you manage projects better.
19 Responses to “Free Excel Risk Map Template”
Why didn't you include the mitigation or risk IDs in the chart?
You can easily add such detail by modifying the TEXTJOIN function. Another way to use them is to add a slicer to highlight all risks that have a specific mitigation strategy or team member assigned to them. I left out those bits fto keep the article short.
I tried adding a slicer filter for the mitigation step but the TEXTJOIN is not affected by it. I added a helper column called "Visible" using the AGGREGATE function but I am unable to think of a method to pass that on to the map.
Could you please help, Chandoo?
Thanks
Never mind. I got it working. 🙂
Apologies, I didn't thank you for the file to begin with.
Great concept. thanks!
Awesome.. good to hear that Rajesh and of course you are welcome 🙂
Can you create a sheet in live stock market data price change with profit and loss graph with time. which could indicate live profit and loss in each time frame 5minute, 10 minute, 15 minute, 30minute, hourly with some modifications
Hi
I've tried to get your formula to work, but likelihood / impact 1/1 does not seem to work.
Hi Chandoo
Awesome instructions! Thank you so much, this really helped me.
I was wondering if it would be possible to list the Risk ID number along with the Risk Title with a dash in between, rather than a bullet point? I have had a try at this but I keep getting a #VALUE error. I can see it's wrong but can't figure out what it should be instead. If you have time do you mind letting me know what I'm doing wrong?
{=" - " & TEXTJOIN(CHAR(10)&" - ",TRUE,
IF(RiskRegister[Likelihood]=$A17,IF(RiskRegister[Consequence]=F$3,CONCAT(RiskRegister[ID],RiskRegister[Risk Title]),""),""))}
Thank you!
Sally
Hey Sally, You are welcome.
I think the CONCAT inside TEXTJOIN is the culprit. Try this and hopefully you should see the ID too.
{=" - " & TEXTJOIN(CHAR(10)&" - ",TRUE,
IF(RiskRegister[Likelihood]=$A17,IF(RiskRegister[Consequence]=F$3,RiskRegister[ID]&RiskRegister[Risk Title],""),""))}
Hi Chandoo
You're a legend! Thank you so much! I had to make a minor tweak but otherwise it worked perfectly. Here is the tweaked version in case it helps anyone else:
=TEXTJOIN(CHAR(10),TRUE,
IF(RiskRegister[Likelihood]=$A8,IF(RiskRegister[Consequence]=C$3,RiskRegister[ID]&" - "&RiskRegister[Risk Title],""),""))
Thank you again!
Hi Chandoo,
This is perfect - One quick question, How can I add a hyperlink to the risks - So that I can click on the particular risk and it takes me to the actual row of that item.
Many thanks in advance.
HI Chandoo,
Is there a way to only display filtered item. Once the list gets big, it's hard to see all risk.
Kind regards,
SinYen
Hi Chandoo,
Quick question
1) Is there a way to remove duplicates within each risk block?
2) Is there a way to have the results in the chart update based on a filter or slicer?
Thanks a lot
Hi Chandoo,
The risk map is a brilliant tool, and I wanted to the risk map to only show Open risks. How can I do that?
Just found this today as I am making a risk matrix as well. I got the formula to work with this, where a risk score is above 30. Risk score = probability*impact*modifier.
So this works flawlessly, ="- "&TEXTJOIN(CHAR(10)&"- ",TRUE,IF('Risk tracker'!G4:G27>=30,IF(Table1[Urgency]="Now",'Risk tracker'!A4:A27,""),""))
I am trying to find a range now. Risk score in between 21-29. I tried using the AND function, but I couldnt get it to work. Is there anyway to get this formula to work with a range as mentioned above?
Thanks Eric.
You can't use AND() as it is not able to return arrays. You can try below formula.
="- "&TEXTJOIN(CHAR(10)&"- ",TRUE,IF(('Risk tracker'!G4:G27>=21)*('Risk tracker'!G4:G27<=29),IF(Table1[Urgency]="Now",'Risk tracker'!A4:A27,""),""))
Hello, this template is nice, thank you but im facing a problem when I need to find a range of impact. I cant figure out how..
My actual form is "="• "&TEXTJOIN(CHAR(10)&"• ";TRUE;IF(Table1[Impact]=A8;Table1[Title];"");"")"
Where A8 is number "1" so this formula finds everything with impact 1 and shows the titles.
What I need to get is a range so,
A8 is "1" and A9 is "2" and I need the formula to find all titles which impact is between 1 and 2.
I tried the AND function and so on, nothing worked..
Can you help me please?
i tried everything in your video in the end i only get the bullet... please guide me through
Sorted it... i was flash filling the other cells and it took other columns...
i do have another question though... how can i use slicers to filter the content of the matrix, so that it'll show only the departments i select?
slicer is working fine with the table, but the matrix still shows all the results