Situation
Not always we want to lookup values based on one search parameter. For eg. Imagine you have data like below and you want to find how much sales Joseph made in January 2007 in North region for product “Fast car”?
Data:
Solution
Simple, use your index finger to scan the list and find the match 😉
Of course, that wouldn’t be scalable. Plus, you may want to put your index finger to better use, like typing . So, lets come up with some formulas that do this for us.
You can extract items from a table that match multiple criteria in multiple ways. See the examples to understand the techniques:
| Using SUMIFS Formula [help] | |
| Formula | =SUMIFS(lstSales, lstSalesman,valSalesman, lstMonths,valMonth, lstRegion,valRegion, lstProduct,valProduct) |
| Result | 1592 |
| Using SUMPRODUCT Formula [help] | |
| Formula | =SUMPRODUCT(lstSales,(lstSalesman=valSalesman)*(lstMonths=valMonth)*(lstRegion=valRegion)* (lstProduct=valProduct)) |
| Result | 1592 |
| Using INDEX & Match Formulas (Array Formula) [help] | |
| Formula | {=INDEX(lstSales,MATCH(valSalesman&valMonth&valRegion&valProduct, lstSalesman&lstMonths&lstRegion&lstProduct,0))} |
| Result | 1592 |
| Using VLOOKUP Formula [help] | |
| Formula | =VLOOKUP(valMonth&valSalesman&valRegion&valProduct,tblData2,7,FALSE) |
| Result | 1592 |
| Conditions: | A helper column that concatenates month, salesman, region & product in the left most column of tblData2 |
| Using SUM (Array Formula) [help] | |
| Formula | {=SUM(lstSales*(lstSalesman=valSalesman)*(lstMonths=valMonth)* (lstRegion=valRegion)*(lstProduct=valProduct))} |
| Result | 1592 |
Sample File
Download Example File – Looking up Based on More than One Value
Go ahead and download the file. It also has some homework for you to practice these formula tricks.
Also checkout the examples Vinod has prepared.
Special Thanks to
Rohit1409, dan l, John, Godzilla, Vinod
Similar Tips
- Excel SUMIFS Formula – What is it, how to use it & examples
- Excel SUMPRODUCT Formula – What is it, how to use it & examples
6 Responses to “Using Lookup Formulas with Excel Tables [Video]”
H1 !
this is my very first comment.
Can you use same technique with Excel 2003 lists ?
thanks 😀
Thanks, Chandoo! I like seeing the sneak peak of what's to come on Friday too 🙂
@Damian.. Welcome to chandoo.org. Thanks for the comments.
Yes, you can use the same with Excel 2003 lists too.
@Tom.. You have seen future and its awesome.. isnt it?
[…] Using Tables – Video 1, Video 2 […]
[…] Using Tables – Video 1, Video 2 […]
Hi, is there a vlookup formula for the second example (IDlist)? I used a similar formula to look up the ID for the person, but the reverse way (look up the person with the ID) comes up N/A.