In the last installment of excel 2010 features, we will explore the backstage view (or file menu) in Excel 2010.
Background on Backstage view:
Most of the windows based applications have a File menu. This is the usual place you go to create, open, save, save as, print and close. In Office 2007, Microsoft ditched menu based navigation and introduced Ribbon. They moved all the formatting, pivot, charting, formula, print etc. options to various individual ribbon tabs. But they couldnt move the functionality of File menu to a separate ribbon. Instead, they moved all this functionality to Office button – a clone of file menu.
Now, I am not sure what you felt about office button when you first saw excel 2007, but I was like “wtf?!? where do I click to open a file?!?” After a couple of days of working with office 2007, I learned to use the office button. But it remained a usability issue for most users.
Thankfully, MS rectified this problem and added a ton more features by restoring the beloved File menu in the form of backstage view.
Here is how it looks when you start excel 2010 (or any other office 2010 app):
Using Backstage view to get things done:
I have made a small illustration explaining various backstage view features, See it below:
(bold text is indicator of features that make you even more awesome)
Tips on Backstage view in Excel 2010:
- Office 2010 automatically identifies various folders you work with and shows them in “recent places”. You can quickly access these by clicking on Recent option from file menu.
- You can pin frequently used files and folders to recent list. This can save you a lot of time if you tend to work with same set of files.
- In the Recent files list, there is a check box called “quickly access…” Check that to see last 4 files used in the file menu itself.
- From Info sub menu, you can access previous versions of a file.
Share your tips and impressions of Backstage view:
Have you tried Excel 2010? What are your impressions of the File menu? Share them using comments.
You can install the free beta version (stays active until October this year) and experiences all the features first hand. Go here to download.
More articles on Excel 2010:
- How to make new ribbons in Excel 2010?
- New Features in Excel 2010 Conditional Formatting
- What are Excel Sparklines & How to use them? [Excel 2010]
- What is new in Microsoft Excel 2010? [Office 2010 Week]
Attend Free online training program on Excel 2010 features [May 25th and 26th, 2010]
21 Responses to “How to Filter Odd or Even Rows only? [Quick Tips]”
Infact, instead of using =ISEVEN(B3), how about to use =ISEVEN(ROW())
So it takes away any chance of wrong referencing.
I like Daily Dose of Excel
I like it.
Just a heads up, you do need to have the Analysis ToolPak add-in activated to use the ISEVEN / ISODD functions. An alternative to ISEVEN would be:
=MOD(ROW(),2)=0
rather than use a formula, couldn't you enter "true" in first cell and "false" in the second and drag it down and than filter on true or false.
Just for clarification, is Ashish looking to filter by even or odd Characters or rows?
so many functions to learn!
Nice support by chandoo and team as a helpdesk. Give us more to learn and make us awesome. Always be helpful.......
In case you want to delete instead of filter,
IF your data is in Sheet1 column A
Put this in Sheet2 column A and drag down
=OFFSET(Sheet1!A$1,(ROWS($1:1)-1)*2,,)
(This is to delete even rows)
To delete odd rows :
=OFFSET(Sheet1!A$2,(ROWS($1:1)-1)*2,,)
If your numbered cells did not correspond to rows, the answer would be even simpler:
=MOD([cell address],2), then filter by 0 to see evens or 1 to see odds.
I sometimes do this using an even simpler method. I add a new column called "Sign" and put the value of 1 in the first row, say cell C2 if C1 contains the header. Then in C3 I put the formula =-1 * C2, which I copy and paste into the rest of the rows (so C4 has =-1 * C3 and so forth). Now I can just apply a filter and pick either +1 or -1 to see half the rows.
Another way, which works if I want three possibilities: in C2 I put the value 1, in C3 I put the value 2, in C4 I put the value 3, then in C5 I put the formula =C2 then I copy C5 and paste into all the remaining rows (so C6 gets =C3, C7 gets =C4, etc.). Now I can apply a filter and pick the value 1, 2, or 3 to see a third of the rows.
Extending this approach to more than 3 cases is left as an exercise for the reader.
Another way =MOD(ROW();2). In this case, must to choose betwen 1 and 0.
[...] How to Filter Even or Odd rows only [...]
very different style Odd or Even Rows very easy way to visit this site
http://www.handycss.com/tips/odd-or-even-rows/
Thanks for the tip, it worked like magic, saved having to delete row by row in my database.
Thanks!
Thankssssssssssssssss
Hi Chandoo- First of all thanks for the trick. It helped me a lot. Here I have one more challenge. Having filtered the data based on odd. I want to paste data in another sheet adjacent to it. How can I do that?
For Example-
A 1 odd
B 3 odd
C 4 even
D 6 even
I have fileted the above data for odd and want to copy the "This is odd number" text in adjacent/next sheet here. How can I do that. After doing this my data should look like this
A 1 odd This is odd number
B 3 odd This is odd number
C 4 even
D 6 even
Hi! Could you please help me find a formula to filter by language?
Thank you!
Chandoo SIR,
I HAVE A DATA IN EXCEL ROWS LIKE BELOW IS THERE ANY FORMULA OR A WAY WHERE I CAN INSTRUCT I CAN MAKE CHANGES , MEANS I WANT TO WRITE ONLY , THE FIG IS FRESH, BUT IN BELOW ROW IT WILL AUTOMATICALLY TAKE THE SOME WORDS FROM FIGS AND MAKE IN PLURAL FORM , WHILE USING '' ARE'' LIKE BELOW
The fig is fresh - row 1
Figs are fresh - row 2
The Pomegranate is red - row 3
Pomegranates are red - row 4
=IF(EVEN(A1)=A1,"EVEN - do something","ODD - do something else") with iferron (for blank Cell)