Would you like to spend next 5 minutes learning how to create an mutual fund tracker excel sheet? Make a live, updatable mutual fund portfolio tracker for Indian markets to keep track of your investments using this example.
Download the mutual fund tracker – India now.
NOTE: File updated on 7 July 2018 to fix errors. Download again if you need to.
How to use this mutual fund tracker Excel workbook?
- Download and save the file to a folder on your computer (do not leave it in the downloads folder)
- Open the file in Excel (you need Excel 2016 / Office 365 to use this file. If you are using older version of Excel, you need free Power Query add-in)
- If prompted, enable “External connections”
- Go to Data and click on Refresh all
- This will fetch updated funds list and latest NAV (Net Asset Value) from AMFI India website.
- On the My Funds page, specify the funds you own, units, purchase price and purchase date
- The tracker will calculate your return, CAGR (Compounded annual growth rate of funds) and simple return of your portfolio and display it
- When you want to see updated value of your portfolio, simply refresh the tracker (Data > Refresh All or press CTRL+ALT+F5)
How this mutual fund tracker is made?
We will use 3 simple excel features to achieve this – Power Query, Cascading Drop downs and vlookup()
- First, lets put a tabular format for our portfolio: We can have fund name, # of units, purchase NAV (Net Asset Value, the cost of unit for your when you bought it), purchase date, total value at purchase (units * purchase NAV), current NAV (we will pull this data from internet), value as of now (units * current NAV), Profit / loss amount and profit / loss % as our table columns. Once you learn how to do this, you can add more columns depending on what / how you want to track your MF portfolio.When you finish creating the table, it would look something like this:
- Next we will use Power Query to automatically fetch the funds and latest fund value from AMFI website. This site maintains updated funds and values and publishes the list as TXT file at URL- https://www.amfiindia.com/spages/NAVAll.txt We can connect to this page as web URL from PQ and setup some simple rules to clean the data and extract the relevant bits we need. The result looks like this in Power Query editor.
- Once we load this data to Excel, we can build a simple 2 level cascading drop-down system to capture details on the “my funds” page. That way, our drop down will be small and easy to use. Please read cascading drop downs page for details on how to do this.
- Finally, based on the fund name, we fetch the NAV and NAV date using, you guessed it – VLOOKUP formula. The rest is easy to calculate.
- Now as you input fund names and refresh data, your portfolio gets updated.
Few ideas on how you can enhance this:
- Add graphs to see visually how the funds are doing
- Build some VBA to store previous NAV values of your funds so that you can see historical dates
Problems with MF Tracker?
- I cannot refresh data: You need internet connection. You also need Power Query for Excel (this is available by default in Excel 2016 or above, Office 365. If you have an older version of Excel, download Power Query add-in for free.
- I see some error during download / refresh: The AMFI people have been inconsistent with their file formatting. It could be a weekly issue (ie every Friday they might be publishing some extra data.) Try again in a day or two. If the problem persists, post a comment so I can suggest a work around.
- Some other problem: Please post a comment so I can look in to this for you.
13 Responses to “Using pivot tables to find out non performing customers”
To avoid the helper column and the macro, I would transpose the data into the format shown above (Name, Year, Sales). Now I can show more than one year, I can summarize - I can do many more things with it. ASAP Utilities (http://www.asap-utilities.com) has a new experimental feature that can easily transpose the table into the correct format. Much easier in my opinion.
David
Of course with alternative data structure, we can easily setup a slicer based solution so that everything works like clockwork with even less work.
David, I was just about to post the same!
In Contextures site, I remember there's a post on how to do that. Clearly, the way data is layed out on the very beginning is critical to get the best results, and even you may thinkg the original layout is the best way, it is clearly not. And that kind of mistakes are the ones I love ! because it teaches and trains you to avoid them, and how to think on the data structure the next time.
Eventually, you get to that place when you "see" the structure on the moment the client tells you the request, and then, you realized you had an ephiphany, that glorious moment when data is no longer a mistery to you!!!
Rgds,
Chandoo,
If the goal is to see the list of customers who have not business from yearX, I would change the helper column formula to :
=IF(selYear="all",sum(C4:M4),sum(offset(C4:M4,,selyear-2002,1,columns(C4:M4)-selyear+2002)))This formula will sum the sales from Selected Year to 2012.
JMarc
If you are already using a helper column and the combox box runs a macro after it changes, why not just adjust the macro and filter the source data?
Regards
I gotta say, it seems like you are giving 10 answers to 10 questions when your client REALLY wants to know is: "What is the last year "this" customer row had a non-zero Sales QTY?... You're missing the forest for the trees...
Change the helper column to:
=IFERROR(INDEX(tblSales[[#Headers],[Customer name]:[Sales 2012]],0,MATCH(9.99999999999999E+307,tblSales[[#This Row],[Customer name]:[Sales 2012]],1)),"NO SALES")
And yes, since I'm matching off of them for value, I would change the headers to straight "2002" instead of "Sales 2002" but you sort the table on the helper column and then and there you can answer all of your questions.
Hi thanks for this. Just can't figure out how you get the combo box to control the pivot table. Can you please advise?
Cheers
@Kevin.. You are welcome. To insert a combo box, go to Developer ribbon > Insert > form controls > combo box.
For more on various form controls and how to use them, please read this: http://chandoo.org/wp/2011/03/30/form-controls/
Thanks Chandoo. But I know how to insert a combobox, I was more referring to how does in control the year in the pivot table? Or is this obvious? I note that if I select the Selected Year from the PivotTable Field List it says "the field has no itens" whereas this would normally allow you to change the year??
Thanks again
worked it out thanks...
when =data!Q2 changes it changes the value in column N:N and then when you do a refreshall the pivottable vlaues get updated
Still not sure why PivotTable Field List says “the field has no itens"?? I created my own pivot table and could not repeat that.
Hi, I put the sales data in range(F5:P19) and added a column D with the title 'Last sales in year'. After that, in column D for each customer, the simple formula
=2000+MATCH(1000000,E5:P5)
will provide the last year in which that particular customer had any sales, which can than easily be managed by autofilter.
Somewhat longer but perhaps a bit more solid (with the column titles in row 4):
=RIGHT(INDEX($F$4:$P$19,1,MATCH(1000000,F5:P5)),4)
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