We can use a variety of formulas to round numbers in Excel depending on the situation. We have ROUND, ROUNDUP, ROUNDDOWN, MROUND, INT, TRUNC, CEILING, FLOOR, FIXED, EVEN, ODD and few more. To know how to use all these formulas and how to round numbers based on any criteria, just read on.
Rounding Formulas in Excel
Before learning the tips, first lets understand various rounding formulas & what they do. Look at this:
| Formula | What it does? |
| ROUND | Rounds a number to specified decimal points (or multiples of 10) |
| ROUNDUP | Rounds up a number |
| ROUNDDOWN | Rounds down a number |
| MROUND | Rounds to nearest multiple of specified number |
| INT | Rounds down to nearest integer |
| TRUNC | Gives you only integer portion |
| CEILING | Rounds up a number to nearest multiple of 1,10,100… |
| FLOOR | Rounds down a number to nearest multiple of 1,10,100… |
| EVEN | Gives next even number |
| ODD | Gives next odd number |
| FIXED | Rounds and converts to text format (with commas if you want) |
18 Rounding Formula Tips
1. Round to 2 decimal points
Example: 1.2649 to 1.26
2. Round up to 2 decimal points
Example: 1.2649 to 1.27
3. Round to nearest integer
Example: 1.2649 to 1
4. Round to nearest multiple of 10
Example: 544.234 to 540
5. Round up to nearest multiple of 10
Example: 544.234 to 550
6. Round to nearest thousand
Example: 312789123 to 312789000
7. Round to nearest million with one decimal point
Example: 312789123 to 312.8
8. Round to nearest multiple of 2
Example: 43 to 44
9. Round to nearest multiple of 5
Example: 93 to 95
10. Round down to hundred
Example: 301 to 300
11. Get only the integer portion of a number
Example: -23.34 to -23
12. Round a number to 2 decimals and convert to text
Example: 312789.26921 to 312,789.27
13. Get next even number
Example: 42.1 to 44
14. Get next odd number
Example: 44.93 to 45
15. Round to nearest quarter ($0.25)
Example: 19.14 to 19.25
16. Round to next 9 (ie 19,29,39 etc.)
Example: 23 to 29
17. Round up to next 1000
Example: 124567 to 125000
18. Get only decimal portion of a number
Example: 23.345 to 0.345
Download Rounding formula example workbook
Click here to download example workbook & understand these formulas better.
What about .2 tips?
Well, those are for you to fill down. Go ahead and write formulas for both these situations & you have the .2 tips!
18.1 Waiter friendly pricing
Lets say you run a hotel where customers usually tip 15% of bill amount. Now, to make it easy, you want to price your items such that when 15% is added, the total amount becomes a round number like $1.00, $2.00 etc.
For example: If a dish’s current price is $2.50, then 15% tip on it would be $0.37. This makes the total $2.87.
If you modify the price to $2.60, with tip the total would be $3.00.
Assuming current price of a dish is in A1, what formula will give you new price?
18.2 Rounding to nearest Monday
Lets say you have some dates in a list and you want them to round to nearest Monday. Assuming you have a date in A1, what formula gives nearest Monday?
Go ahead and figure them out. Post your answers using comments.
8 Responses to “Pivot Tables from large data-sets – 5 examples”
Do you have links to any sites that can provide free, large, test data sets. Both large in diversity and large in total number of rows.
Good question Ron. I suggest checking out kaggle.com, data.world or create your own with randbetween(). You can also get a complex business data-set from Microsoft Power BI website. It is contoso retail data.
Hi Chandoo,
I work with large data sets all the time (80-200MB files with 100Ks of rows and 20-40 columns) and I've taken a few steps to reduce the size (20-60MB) so they can better shared and work more quickly. These steps include: creating custom calculations in the pivot instead of having additional data columns, deleting the data tab and saving as an xlsb. I've even tried indexmatch instead of vlookup--although I'm not sure that saved much. Are there any other tricks to further reduce the file size? thanks, Steve
Hi Steve,
Good tips on how to reduce the file size and / or process time. Another thing I would definitely try is to use Data Model to load the data rather than keep it in the file. You would be,
1. connect to source data file thru Power Query
2. filter away any columns / rows that are not needed
3. load the data to model
4. make pivots from it
This would reduce the file size while providing all the answers you need.
Give it a try. See this video for some help - https://www.youtube.com/watch?v=5u7bpysO3FQ
Normally when Excel processes data it utilizes all four cores on a processor. Is it true that Excel reduces to only using two cores When calculating tables? Same issue if there were two cores present, it would reduce to one in a table?
I ask because, I have personally noticed when i use tables the data is much slower than if I would have filtered it. I like tables for obvious reasons when working with datasets. Is this true.
John:
I don't know if it is true that Excel Table processing only uses 2 threads/cores, but it is entirely possible. The program has to be enabled to handle multiple parallel threads. Excel Lists/Tables were added long ago, at a time when 2 processes was a reasonable upper limit. And, it could be that there simply is no way to program table processing to use more than 2 threads at a time...
When I've got a large data set, I will set my Excel priority to High thru Task Manager to allow it to use more available processing. Never use RealTime priority or you're completely locked up until Excel finishes.
That is a good tip Jen...