Employee Turnover / Attrition Dashboard – Power BI
Jack – The recruiting hamster
Meet Jack. He is a recruiter at East Coasters Inc. In the first quarter of 2019, so far 17 people in Engineering, 12 people in R&D, 9 people in Customer Care and 7 people in Finance have left East Coasters. Jack could only manage to replace 12 of them. What should he do?
Buy Panadol, lots of it.
Jokes aside, people in HR know very well that the recruitment hamster wheel must go on. But you know what makes the HR manager’s life a little better? If you know employee turonver looks, you can manage it better.
So on that note, let’s see how you can create an interactive, fun and useful Employee Turonver dashboard using Power BI.
Quick demo of the HR Turnover dashboard
Before learning how to create this, just take a look at this beauty.
Start with data
Typical staff recruitment and turnover data looks like this:
- Employee details (name, designation etc.)
- Where they work (department, branch etc.)
- Date of join
- Date of leaving
- Reason for leaving
Let’s assume this is how our data looks like. We have two sets of it. One for recruitment and another for leaving.
Recruitment Data 
Leaving Data
Download sample data
Load data and transform thru Power Query
Now that we have our data, let’s load it in to Power BI workbook. Open Power BI, click on Get data and point to your employee data set (in this case, the data came from an Excel file, for you this can be a SQL query, Oracle database or angry data dump from a bored data analyst in IT)
While at Power Query, it is a good idea to split the data in to dimension and fact tables. The exact set of tables depend on your input data. In our case, I have created below tables.
- Fact Tables
- Recruitments data – called staff
- Leavers data – called leavers
- Dimension Tables
- Branches – dBranch
- Departments – dDept
- Designations – dTitle
- Gender – dGender
- Calendar (generated thru Power Query List.Numbers function) – calendar
The process of creating these tables is fairly straight forward. If you are not sure how to make them from your source tables, watch the video at the end of this article.
Load data and Model it in Power BI
At the end of this process, load data to Power BI and link up tables. Here is my data model. Dimension tables are in the middle.
Create some measures
Now that our data model is ready, let’s dax. I meant Data Analysis eXpressions, you silly. You can measure and analyze recruitment and leaver data in any number of ways. Since Power BI allows us to interactively explore and visualize data, I find that even simple measures can deliver powerful results (as you will see in the dashboard).
Here are a few measures you can create:
(Refer to data model diagram above if you are not sure what a field refers to)
Leaver Count = COUNTROWS(leavers)
Joinee Count = COUNTROWS(staff)
Tunrover % = DIVIDE([Leaver Count], [Joinee Count], blank())
Total Staff to date =
CALCULATE(
[Joinee Count]-[Leaver Count],
FILTER(
ALLSELECTED('calendar'[Date]),
ISONORAFTER('calendar'[Date], MAX('calendar'[Date]), DESC)
)
)While the above 4 measures are simple, the next one is a bit tricky. So if you dax with two left hands, then ignore the next one. You can still create powerful reporting.
The next measure tells us about top 2 branches and their contribution to overall turnover.
Top 2 branch leavers total =
var t2 = topn(2,dBranch,[Leaver Count],DESC)
var t2_names = CONCATENATEX(t2, dBranch[Branch], ", ", [Leaver Count], DESC)
return
"Top 2 branches ("& t2_names &") account for " & format(divide(SUMX(t2, [Leaver Count]), CALCULATE([Leaver Count], all(dBranch)),0),"0%") & " of leavers"Let’s get graphic
So our data is ready, measures are clicking. Time to place them in some visuals to see whats going on with our turnover. There are many options when it comes visualizing this kind of data. Just play with Power BI and keep what you like.
Here are a few options.
New Joinees vs. Leavers over time
Leavers by branch and gender
This next one is stacked bar chart with gender, branch and [leaver count]. We can then overlay a card visual with [top 2 branch leavers total] measure to see more info about top 2 branches.
Or a few cards with statistics
You can add multi-row cards to display statistics. When mixed with visual filters on relative date, you can get same measures in different context. See below for some inspiration.
See top 10 designations of leavers
You can never go wrong with a black dress or good old fashioned table. A simple table of turnover % by job title (designation) will always look flash. But what if you have 100s of jobs. Simple, apply Top N filter and you can look at things that matter most.
Complete Turnover Dashboard
click to enlarge
Download Power BI workbook
Click here to download the Power BI workbook.
Video tutorial – Employee Attrition Dashboard
If you are still not sure how everything works, check out this simple tutorial. Make sure you follow along in Power BI for best results. The video explains how to transform data in Power Query, how to generate custom calendar, how to create data model, measure development, visual selection and formatting. It is quite in-depth and yet not too long. Check it out below. Or watch it on my YouTube channel.
Are you HR + Power BI?
Do you work in HR and use Power BI? How do you measure and analyze turnover? Please share your thoughts and tips in the comments box. Even if you don’t work in HR, I am sure you find this example very useful for Power BI, Power Query and dashboard development.
More Power BI examples
If you have just started with Power BI and want to learn how to use the tech, check out below resources.
63 Responses to “To-do List with Priorities using Excel”
Very useful, you always give us good ideas for our excel files. Thanks
I've been working on calendars leagues. If you must watch a bit on my blog. http://economiaemergente.com/
EXCELLENTE!!!!
Needed .. thanks for sharing
[...] To-do List with Priorities using Excel [...]
Excellent spreadsheet. Nice work.
Ciao Peppe!, Tante grazie per compartire il tuo eccellentissimo lavoro in Excel. Tu hai a web blog? - Grazie Chandoo per la publicazione.
Hello Peppe, Thank you so much for sharing your most excellent work in Excel. Have you a web blog? - Thanks Chandoo for publication.
Hi Jose,
tanks for your appreciations and tks to Chandoo for publishing
my little job. it's a pleasure for me to be mentioned on my guru's blog.
Just to reply to Jose, I don't have a blog, but if you want to share some ideas or need some help don't hesitate to contact me also on twitter like @peppinogreco.
Regards
Peppe
Hi Peppe!
Thank you for this very useful excel spreadsheet!
Great!
I've learned a little bit of VBA during the last year, and get addicted to it, but sometimes, it makes us forget how powerful excel is, without macros.
Nice post!
Cauê
Hi Chandru,
A very good post. Though I had been reading your posts for a longer time, did not post any questions so far except for wishing and appreciating.
I have a question here. I had attempted to do something on my own (a little R & D) on the new year resolution template itself. However, I could not do it fully. Thankfully, you had provided the link for each step , which was exactly what I was looking for 🙂
I had done with the check boxes and also conditional formatting. I am glad indeed. I am able to highlight a row when a check box is checked. However, the value of the checkbox gets printed in the same cell which it was linked to. How can I avoid it ? I could not see it in the sample excel files you had provided.
I appreciate your help in this.
Cheers,
Raghavan alias Saravanan M
Jeddah | Kingdom of Saudi Arabia
Hi Raghavan... Thanks for your comments and I am glad you are trying to build this on your own. There is no way we can avoid printing the check box value in linked cell. If you do not want to see "TRUE or FALSE" in a cell, you do one of the following.
Dal Messico grazie tanti Peppe.
A great idea, thanks for shearing it with all of us.
Daniel
Lovely idea - downloading now.
What software is used to create the animated gif of the template in action? Love to replicate to simple demos on my site.
Cheers
Glen
@Glen
Chandoo uses Camtasia Studio to make the animated GIF's
You can read what else Chandoo uses here: http://chandoo.org/wp/about/what-we-use/
Cheers
I should have checked first.
G
Still defeated.
What I am looking for is the TORN edge effect as applied to the screen capture. I can see how to do this for captured images, not vidoes.
I wonder if they are post processed in some way?
Cheers
G
Sorted.
Capture white screen with torn paper edge with SnagIT
Make the inner of border transparent (Photoshop)
Add the image as an overlay in Camtasia.
Sorry to hijack an Excel thread with this - its been bugging me for a while.
G
Raghavan
I just make the font white for the cell linked to the checkbox or if you have shading applied then font colour = shading so its there but is not seen or printed.
John
Excellent! Thank you very much.
Excellent thanks!
Happy New Year.
Looks simple but excellent. Never knew you could do this without VBA.
Thanks Pepe
good day,
Please, how can I create a chart with scroll bar that is also dynamic in PPT.
I created the chart in Excel, but I need this information to be presented dynamically in powerpoint and when I put the bar rolls loses functionality. please can you help me?
Come nella migliore tradizione:grandi ma semplici idde dall'Italia.
bravo Peppe
This was outstanding. I have had two bosses give me to-do lists that I was very unhappy with. I went and added 15 more lines to this and it was really easy to so with a little reformatting and changing some links. THANKS!!!
Thanks. really usuful. Will be waiting for such thing in future.
Great tutorial! It would be interesting if someone could explain how to do the chart with detail: how to insert the values of the horizontal axis, to create the horizontal bar (the outlines) and the bar itself, etc
Hi Juan...
See this page for a tutorial on the chart - http://chandoo.org/wp/2009/12/17/quick-thermometer-chart/
[...] To-do List with Priorities using Excel [...]
Good Concept!
Downloaded it but, my Excel 2007 hangs and I have to recover it few times. Finally it opens but, everything is distorted.
Am I doing something wrong?
-DJ
Interesting idea.
You give e new way to track my actual planning.
But instead of using thermometer in this case, we can use a simple bar chart , with data is the total done.
Reasoning for that, with thermometer, you have to format all the small part of data with the same color. If you have more than 10 parts, it will take your time to finish.
I tested and it shown the same.
I'm searching for How to automatically add check box link to a new cells when we add new item?
Thanks for your interesting idea.
Thank you Peppe & Chandoo for sharing an awesome idea.
How do i increase the list ? I cant just drag down can I ? the check boxes perform the same way
VERY EXCELLENT THANK YOU VERY MUCH.
How do you increase the list? Formatting of the check boxes and shading etc does not copy correctly if using copy and paste or dragging cells down...
Thanks for this useful to do list.
I have the same question as TADOVN. This blog doesn't properly give instruction on how to add new task row. Following are my queries.
1) How do I add a new row?
2) If I copy paste the last row to create a new row, the check box get duplicated, i.e. if I click on the new check box on the new row, the previous check box also gets checked.
So the simple question is.. how do I add a new row so that it behaves the same way as other rows?
Thank you very much! Great to do list template.
Thanks for the template.
From an NGO organisation in Malaysia
Will someone please answer the question about how to add additional rows to this list? I love it, but this is a fatal flaw, as I frequently have many more tasks.
Thank you!
Below is how I added additional rows:
1) Select both columns H and N, right clicked, and clicked Unhide to reveal the formulas.
2) Select row 12 on the To Do List, copy it, and insert it below in the next row.
3) Change the 12 in cell C22 to a 13.
3) Drag your mouse and copy the formulas from cells I15, J15, and K15.
4) Paste the formulas below in cells I16, J16, and K16.
5) Right click on the check box in cell F22.
6) Click Format Control.
7) Click the Control tab.
8) In the Cell Link box, change the I15 to I16.
9) Repeat the steps above. (Change I16 in the Cell Link box to I17...I17 to I18, etc.)
10) If you are not seeing Format Control when you right click the check box, you need to make the Developer Tab available.
Leah,
If you follow my previous instructions, you still may need to go back and change the formulas in column K. They calculate the priority weights and go in consecutive order as you go down the column:
IFERROR(1/E10,0)
IFERROR(1/E11,0)
IFERROR(1/E12,0), etc.
Some of you who are more Excel savy may be able to figure out how to copy the formulas quicker. This is just the way I figured it out.
Thank you Dennis; I will try that!
I am sure I would love this and it will help me to accomplice my tasks efficiently . Thanks Buddy
How would I be able to delete one of the row (not use 6 for example) so it won't calculate it with the progress?
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Thank you so much for this post. I took me a bit to figure out how the checkboxes link to the rest of the sheet, but now that I've got it I've created a new page for every day so I can track tasks going forward. I've also added work tasks side-by-side with personal tasks. Once I did that I also thought it would be neat to see how productive I am week over week so I added a nice summery page. The summary builds on the percentage completion for personal and work tasks.
Love this template - so versatile and yet simple.
My next project is to get standard weighting for certain tasks so I don't have to keep remembering them.
Cheers,
Victor
I like this template. I may modify how the checkboxes work though for a couple reasons:
1) It's a pain to add more rows. If I want to add 10 more rows, it appears that I have to re-point each new object to the appropriate link-cell. Otherwise, they all point back to the copied row - checking one causes all of them to check.
2) I can't group and collapse rows in the checklist without all the objects stacking together and remaining visible in the lowest non-collapsed row. With a simple "x", this would be ok.
One solution would be to have a simple "x" instead of a checkbox object. I could just use an "x" to mark complete, and make the TRUE/FALSE based on an If formula (If "x" then TRUE; otherwise FALSE).
I downloaded the file, but it is a ZIP file with several subfolders and xml files. There is no workbook here. How do I open this in Excel?
thank you for the help and excellent ideas you share.
@Kris
Yes, Excel files are special Zip files that actually contain a number of files including your data
If the file opens like that save it locally as a *.zip file and rename it to a *.xlsx file
Open with excel normally
How do you change the color when it is completed....I have multiple companies and need to color code this template.
Thank you.
@S.F
Use Conditional Formatting
Hello! I have added additional rows, fixed it so that the check boxes work individually, AND made it so that the #% changes when each box is checked -- however the status bar won't move past the midway mark.
Any ideas on how I can get the progress bar to fill up the entire way once the list is complete?
If you right click the status bar, select 'Select Data' and go to 'Chart Data Range' and revise to include your expanded range. The bar chart colors may default to a predefined style. Right click the chart to reformat the Chart Area.
Or, to change the bar colors, I populated all rows w/ activities and rank and then left clicked the bar chart color that I wanted to change - went up to the ribbon under the home tab, selected the new bar color from the fill color dropdown.
Love the instant gratification of the status bar! Genius!
Thank you so much, what a great tool! God bless you for doing this for free!!
Awesome
Nice to show power of excel.
Over in the Chandoo.org Forums, Asshu has updated this witha VB Interface
Have a look and use if from: http://chandoo.org/forum/threads/to-do-list-vb-interface.28973/
Dear All,
There are good job done here & its very helpful for all.
God Bless You to you all for your valuable working.
Regards,
Chirag
Hi guys,
I've added additional rows, but the percentages in the thermo-meter don't reflect this when the boxes are checked. I'm lost with how to change this, so any assistance would be greatly appreciated!
Jake
@Jake
Can you please ask the question on the Chandoo.org Forums
https://chandoo.org/forum/
Please attach a sample file to simplify the solution
Hi Chandoo, how you do it for all this check list. it is using Excel VBA, I am not good it that.. still leaning part. and I was trying to figure out. Trying to understand all vba code and meaning and when I use which code.
do you have any guide line on this, i mean. Exp: dim is what, string etc:
for all this checking list does need to use VBA?
Thankyou
Peggy