We love to compare. The instinct to compare leaves no one. Even my two year old twins compare their toys with each other (and fight).
It would make Excel hugely popular if Microsoft builds a handy data comparison tool right in to it. Alas, they have customizable ribbon, 3d effects & equation editor…
Since comparison is one of the main uses of Excel, we have written extensively about it here.
[Read: Compare 2 lists quickly, Compare 2 lists – detailed tutorial]
But there is always one more interesting comparison problem. Today, I want to share one such problem, based on a comment left by N-Man.
The Problem – Compare 2 lists with another 2 lists
I have to do a comparison between to sets of staff lists, where name that are highlighting in the first list who do not appear in the second list have left the firm, and people highlighting in the second list who do not appear in the first are new arrivals.
To further muddy the issue, when I say ‘list’, what I actually have is one column for 1st names and another for surnames in both instances.
Assuming N-Man managed the cast of Harry Potter movies, may be he was talking about something like this:
The Solution – SUMPRODUCT, Conditional Formatting & Coffee
Lets bring our most important ingredient for this problem first – coffee.
Once you pour yourself a strong cup of this, the solution for our problem should become apparent.
- The first step is to give names to all the four lists. While this is not mandatory, it simplifies our solution and reduces our blood pressure.
- So lets call them list1, list 2, list 3 & list4.
- Now, we need to highlight all items in list1 & list2, whenever they do not appear in list3 & list4. (and vice-versa)
- This is where SUMPRODUCT comes in to picture.
- Assuming the lists are in columns B,C, E,F and starting from row 6,
- =SUMPRODUCT(–(list3&list4=$B6&$C6))=0 will be TRUE if the fist item Minister Rufus Scrimgeour does not appear in second set of lists.
- As you can see, we are exploiting the power of SUMPRODUCT to concatenate both lists (list3, list4) dynamically and check in that for the name in B6&C6.
- So the portion (list3&list4=$B6&$C6) gives us a bunch of TRUE, FALSE values based on the comparison of B6&C6 with in list3&list4.
- The double negative sign — is used to convert a set of logical (boolean) results to numbers (1s and 0s) as SUMPRODUCT is meant to work with numbers, not boolean values.
- Then, we see if the result is 0 (SUMPRODUCT(–(list3&list4=$B6&$C6))=0), to see if there were no matches. Had there been at least one match, the SUMPRODUCT would return a positive number.
But wait, We need to highlight
Since we want to highlight the missing items in each list, we need to use Conditional Formatting and feed this SUMPRODUCT formula to it.
So, select the first 2 lists (list1, list2), go to Conditional Formatting > Add rule.
Select the rule type as use a formula to determine which cells to format
Now, type the formula =SUMPRODUCT(–(list3&list4=$B6&$C6))=0
And set the formatting to whatever you want.
Click OK and we are done!
Apply the same formatting rules for List3 & List 4, but this time the rule becomes =SUMPRODUCT(–(list1&list2=$E6&$F6))=0
That is all.
Download Example Workbook
Click here to download the example workbook to understand this technique better. Examine the CF rules to learn more.
How would you compare?
The problem posed by N-Man mimics many real world comparison problems. You want to compare 2 lists, but subject to some condition. For example you want to see which customer product combinations are new in a particular month (compared to previous month, say). While we can use helper columns & then write simple COUNTIF formula to do the same, using SUMPRODUCT allows us to extend this model in many more ways.
What about you? Do you face similar comparison problems at work? How do you solve them? Please share your techniques and ideas using comments.
Learn More ways to Compare
If your work involves fair bit of comparison & related data analysis, check out these articles to learn more.
- Compare 2 lists quickly using Conditional Formatting
- Compare 2 lists – detailed tutorial
- Compare 2 lists – a special scenario
- Learn how to use Excel Conditional Formatting for comparison and more
- Introduction to Excel SUMPRODUCT formula
- More on comparison, SUMPRODUCT & Conditional Formatting
Want to Learn More Formulas? Join Our Crash Course
If you want to learn SUMPRODUCT and 40 other day to day formulas, and how to use them in situations like this, then consider my Excel Formula Crash Course. It has 31 lessons split in to 6 modules and makes you awesome in Excel formulas.
Now, if you excuse me, I have a comparison problem to solve. My daughter is comparing her hello kitty toy with my son’s scooter and now they are fighting!
21 Responses to “How to Filter Odd or Even Rows only? [Quick Tips]”
Infact, instead of using =ISEVEN(B3), how about to use =ISEVEN(ROW())
So it takes away any chance of wrong referencing.
I like Daily Dose of Excel
I like it.
Just a heads up, you do need to have the Analysis ToolPak add-in activated to use the ISEVEN / ISODD functions. An alternative to ISEVEN would be:
=MOD(ROW(),2)=0
rather than use a formula, couldn't you enter "true" in first cell and "false" in the second and drag it down and than filter on true or false.
Just for clarification, is Ashish looking to filter by even or odd Characters or rows?
so many functions to learn!
Nice support by chandoo and team as a helpdesk. Give us more to learn and make us awesome. Always be helpful.......
In case you want to delete instead of filter,
IF your data is in Sheet1 column A
Put this in Sheet2 column A and drag down
=OFFSET(Sheet1!A$1,(ROWS($1:1)-1)*2,,)
(This is to delete even rows)
To delete odd rows :
=OFFSET(Sheet1!A$2,(ROWS($1:1)-1)*2,,)
If your numbered cells did not correspond to rows, the answer would be even simpler:
=MOD([cell address],2), then filter by 0 to see evens or 1 to see odds.
I sometimes do this using an even simpler method. I add a new column called "Sign" and put the value of 1 in the first row, say cell C2 if C1 contains the header. Then in C3 I put the formula =-1 * C2, which I copy and paste into the rest of the rows (so C4 has =-1 * C3 and so forth). Now I can just apply a filter and pick either +1 or -1 to see half the rows.
Another way, which works if I want three possibilities: in C2 I put the value 1, in C3 I put the value 2, in C4 I put the value 3, then in C5 I put the formula =C2 then I copy C5 and paste into all the remaining rows (so C6 gets =C3, C7 gets =C4, etc.). Now I can apply a filter and pick the value 1, 2, or 3 to see a third of the rows.
Extending this approach to more than 3 cases is left as an exercise for the reader.
Another way =MOD(ROW();2). In this case, must to choose betwen 1 and 0.
[...] How to Filter Even or Odd rows only [...]
very different style Odd or Even Rows very easy way to visit this site
http://www.handycss.com/tips/odd-or-even-rows/
Thanks for the tip, it worked like magic, saved having to delete row by row in my database.
Thanks!
Thankssssssssssssssss
Hi Chandoo- First of all thanks for the trick. It helped me a lot. Here I have one more challenge. Having filtered the data based on odd. I want to paste data in another sheet adjacent to it. How can I do that?
For Example-
A 1 odd
B 3 odd
C 4 even
D 6 even
I have fileted the above data for odd and want to copy the "This is odd number" text in adjacent/next sheet here. How can I do that. After doing this my data should look like this
A 1 odd This is odd number
B 3 odd This is odd number
C 4 even
D 6 even
Hi! Could you please help me find a formula to filter by language?
Thank you!
Chandoo SIR,
I HAVE A DATA IN EXCEL ROWS LIKE BELOW IS THERE ANY FORMULA OR A WAY WHERE I CAN INSTRUCT I CAN MAKE CHANGES , MEANS I WANT TO WRITE ONLY , THE FIG IS FRESH, BUT IN BELOW ROW IT WILL AUTOMATICALLY TAKE THE SOME WORDS FROM FIGS AND MAKE IN PLURAL FORM , WHILE USING '' ARE'' LIKE BELOW
The fig is fresh - row 1
Figs are fresh - row 2
The Pomegranate is red - row 3
Pomegranates are red - row 4
=IF(EVEN(A1)=A1,"EVEN - do something","ODD - do something else") with iferron (for blank Cell)