Sometimes you want to turnoff decimal points if the value after point is 0. Mireya, Chandoo.org member had one such situation. She writes:
I am a complete beginner in excel, how can I keep the zeros when I am working with decimals and remove them when are not required, ie
Thanks for your kind help.
Easy way: Use General Formatting
The default cell formatting in Excel is General. When you set a cell’s formatting to General, you are telling Excel,
Don’t bother me. Just figure it out.
And being a good Samaritan, Excel shows decimal point if there is something after it, else omits it.
See the demo aside to understand this.
What if your numbers are results of a calculation?
It doesn’t matter. General formatting takes good care of the cells. It shows and hides decimal point depending on the result of your formulas.
What if you want something fancy like accounting format, but turn off decimal values
Now you are talking. The General Formatting option shows numbers as typed (or calculated). So 124578395 would look like 124578395 instead of $ 12,45,78,395.
So how do you show $1,245 and $1,246.34?
Aside: You should always show decimal points if some values have them and others don’t. The below technique is useful when data is a result of calculation. For example: In a dynamic KPI report, for certain KPIs you may want to show decimal points, and omit for others.
To show decimal point if there is something after it
Just follow below steps:
- Select the cell(s) where you want this formatting.
- Go to Conditional Formatting > New rule from home ribbon.
- Select rule type as “Use a formula…”
- Check if there is a value after decimal point using a formula like =Mod(A1,1)>0
- Click the format button
- Go to “Number” tab and Apply formatting with 2 decimal places.
- Click OK & You are done!
Now, if the cell has a decimal value, it shows, otherwise the decimal point is omitted.
Related: Conditional formatting Basics
Do you deal with such situations when formatting numbers?
Often when making reports (or dashboards), I have a cell where any data can go, based on user selection. In such cases, I use conditional formatting to define how it looks based on the data. Sometimes, I also use TEXT formula to format the data. This is more suitable when data is displayed in a text box rather than a cell.
What about you? Do you face situations like this? How often you rely on General formatting? Please share your experience and tips using comments.
More on Number formatting in Excel
Understanding how Excel formats numbers (and other values) can save you lots of time when you are designing dashboards, reports or workbooks that need to presented. Check out below articles to get few more tips.
- Introduction to number formatting in Excel and 10 tips
- Preserving leading zeros in a number using formatting
- Display decimals only if the value is less than 1
- How to hide “0” in chart axis labels?
- How to hide cell’s contents using format codes?
- Adding colors to your chart labels using custom format
- Showing Indian Currency Format in Excel [and more on this]
- Develop & understand custom number formats
- Chart Axis formatting – Part 1 & Part 2
24 Responses
I’d suggest simply using the subtotal function and filtering the data using the Win/Loss column. You get the same results and the formula is more comprehensible.
@John
That is one option.
There are times however when you want to see the whole data table or a filtered subset and still want to produce summary reports against an unfiltered field.
Is there a particular reason why you are using a comma and the unary (–) operator for the second array in the SUMPRODUCT formula? It seems to work the same if you were to string the arrays together using the asterisk (*). The advantage is that SUMPRODUCT treats the entire string of arrays as a single array.
@Mathew
Your correct, There is no difference.
I thought it may have been easier to explain this method.
Is there a way to do this on a large set of data? As in ~100,000 rows? When I try I get an error because the formula becomes too long. It says the max length of a formula is 8,192 characters. Excel 2010.
How do I incorporate a specific text within a cell for the second array. For instance, – -(C7:C13=”Apple”)
when I chose a specific text the formula does not work.
@RB
I am not sure what is the issue as if I use the sample data in the post the following work fine
Count:
=SUMPRODUCT(SUBTOTAL(3,OFFSET(C7:C13,ROW(C7:C13)-MIN(ROW(C7:C13)),,1)), –(C7:C13=”L”))
Sum:
=SUMPRODUCT(SUBTOTAL(3,OFFSET(C7:C13,ROW(C7:C13)-MIN(ROW(C7:C13)),,1)),(C7:C13=”L”)*(D7:D13))
You may want to check that there are no leading or trailing spaces in your list of Apples
I should have given a better explanation. Heres my situation. I have a column with cells filled with names like Column 1, Column 2, Pier 1, Pier 2, etc. If the cell just contained Pier and searched for that it works. But because it has other characters in the cell its not recognizing the pier. So how can I extract specific characters of a string of text in this formula?
Hopefully this was a better explanation
Hello-
This formula works pretty well for me except that it slow down excel and prevents some of my macros from working. I was wondering if there was a way to program this in VBA so that excel isn’t always trying to recalculate it. I would like to use a push of a button to get it to run then paste in a cell.
Thanks!
I am trying to sum filtered data in a column, but would want to ignore the negative values in the column. How to go about doing this?
@Akshay
Why not just add a filter to that column to only show the values greater than zero?
The negative values are required for reporting purposes, but their effect on the total is distorting the required output. Please advise.
@Akshay
I’d suggest making a post in the Chandoo.org Forums
http://forum.chandoo.org/
Attach a sample file to simplify the task
I have this working for counting and summing, however, I have a list and for the second array, I need a criteria. That is, I’m looking for b13:b200=”01.??.??” or =left((a1,2) or something like that. These types of criteria matches do not appear to work as I get a blank as a result.
Thanks!
@Bob
As your formula b13:b200=”01.??.??” looks like you are trying to check the first day of the month of the range
What about trying Day(B13:B200)=1
Hai Experts,
i understood this formula well and working fine in MS Excel 2013
but when the same am trying to place in google Spreadsheet it shows error as
“SUMPRODUCT has mismatched range sizes. Expected row count: 1. column count: 1. Actual row count: 2014, column count: 1.” and as a result #VALUE! Appears in cell.
Can anyone please help me how would i get it done in Google Spread sheet
or is there any other formula as a substitute for this.
Thank you very much.
thanks for providing this.. but why does excel keeps on prompting Circular referencing in cell D3?
@Vivek
I don’t know
I just downloaded the file and it is working fine and not showing that error
Goto the Formulas, Calculation Options Tab and check that Calculation is set to Automatic
What version of Excel and Windows are you using ?
I know that this forum is for MS Excel, but I am trying to help someone who is working in Google Sheets. The below formula works in Excel but Google Sheets returns:
“SUMPRODUCT has mismatched range sizes. Expected row count: 1. column count: 1. Actual row count: 39000, column count: 1.” and as a result #VALUE! Appears in cell.
This is the same problem asked by Srichirin above. Does anyone know if there is a formula for Google Sheets that will replicate what MS Excel does?
=SUMPRODUCT(SUBTOTAL(3,OFFSET($C$6:$C$39500,ROW($C$6:$C$39500)-MIN(ROW($C$6:$C$39500)),,1)),- -($C$6:$C$39500=H1),($D$6:$D$39500))
Trying to find a SUMPRODUCT formula that counts the word Closed by date for the last 7 days in a filtered list.
=COUNTIF(M:M,”>”&TODAY()-7) works ok for unfiltered count Column M contains Closure dates (blank if open) and Column L is Status Open or Closed
@ Terry
Please ask the question at the Chandoo.org Forums
https://chandoo.org/forum/
Please attach a sample file to ensure a quicker more accurate answer
I used this formula and worked like a charm! But, now I’ve been requested to use it but adding not one but two criteria in the same formula. For instance the sum I was doing added negative and positive numbers. I’ve been asked to use the exact same formula but adding that only positive numbers were considered… any idea on how to do this?
How exactly do you do sum filtered cells when two criteria are need not just one?
Thank you so much brother literally I have been struggling since morning to get the sum of the filtered category, however, after reading your blog attentively i got my solution, so thanks a lot once again.