It is Olympic season. Everyone I know is tracking the games and checking their country’s performance. One thing that we notice when looking at medal tally is,
A single Gold medal is worth more than any number of Silver medals. Like wise, a single Silver medal is worth more than any number of Bronze medals.
So, when you look at the ranking of countries, you see countries with single Gold medal higher up than countries with lots of Silver and Bronze medals (but no Gold).
So how do we sort our data in Olympic medal table style?
It is simpler than it looks. All you have to do is use custom sort feature in Excel.
- Select your data
- Go to Home > Sort & Filter > Custom Sort
- Now specify the sort levels and sort orders.
- Click ok and you are done!
Using SORTBY() formula to sort the table
Excel 365 introduced a new formula to sort data by multiple-levels using formulas. SORTBY
Assuming your medal data is in the table named medals you can sort with below formula.
=SORTBY(medals, medals[Gold],-1, medals[Silver], -1, medals[Bronze],-1,
medals[Team / NOC],1)The -1 parameter tells SORTBY to sort in descending order.
Learn more about SORTBY function & other new formulas in Excel 365.
What if your version of Excel does not have SORTBY
Well, there is a work around. Add an extra column in your data and calculate sort order using a formula, as shown below.
Once you calculate sort order, sort on this column in descending order and you are done.
Video – Sorting Excel data in Olympic medal table style
Watch this short & fun video to learn the sorting technique outlined in this page.
Example file – Olympics Medal Table style sorting in Excel
Please download this Excel file if you want to practice the custom sort or SORTBY() approach.
Do you use custom sort?
Custom sorting is very useful when you 2-3 levels in your data. For example, sorting all projects by department & % completed or sorting all products by region & sales volume. I use it often to understand how my data is.
What about you? Do you use custom sort? What is your experience like? Please share your tips & thoughts using comments.
More Quick Tips on Sorting & Filtering
If you find yourself constantly sorting and filtering, then check out below tips. I am sure you will learn something new.
- Sorting:
- Custom sorting in Pivot tables
- Which formula to use to check if a list is sorted?
- Formula 1 style sorting in Excel
- How to round and then sort data in Excel
- Sorting text values using formulas!
- Shuffling a list in random order in Excel
- How to sort across columns (ie change sort orientation)
- Filtering:
- Filtering values using advanced filters
- How to filter odd or even rows only?
- Right click to filter fast…
11 Responses to “Use Alt+Enter to get multiple lines in a cell [spreadcheats]”
@Chandoo:
One more useful trick.......
In a column you have no. of data in rows and need to copy in the next row from the previous row, no need to go for the previous rows but entering Alt + down arrow, you will get the list of data, (in asending order), entered in the previous rows...
This is another great tip. I use this all the time to make sense of some *very* long formulas. As soon as the formula is debugged I remove the break.
Great tip Chandoo!
I use this feature often and it has even gotten the, "how did you do that" response.
Thanks!
@Ketan: Alt+down arrow is an awesome tip. I never knew it and now I am using it everyday.
@Jorge, Tony: Agree... 🙂
[...] Day 1: Insert Line Breaks in a Cell [...]
how can we merge a two sheet.
excellent idea. Chandoo you are genious
Hi chandoo,
I have used ctrl+enter to break the cell. But I did not get the result.
Please tell me how can i break the cell in multiple lines.
Hi, Ranveer,
Its not Ctrl+enter to break the cell, use Alt+Enter to make it happen.
hi Chandoo....
how we can use Alt+Enter in multiple rows at the same time please reply hurry i have lot of work and have no time and i m stuck in this. 🙁
Alt+J worked once 🙁
So I found another more reliable way:
=SUBSTITUTE(A2,CHAR(13),"")
Where A2 is the cell that contains the line breaks which the code for it is CHAR(13). It will replace it with whatever inside the ""