Hello everyone. My name is Luke M, and I’ve been coming to Chandoo’s site for about a year now.
I love solving problems, and helping people out on the forums.
Due partly to Hui’s challenge about submitting articles, and 3G’s comment the other day about this particular formula, I decided to try my hand at writing an article.
I Hope it helps explain some cool Excel tricks that I like to use. 🙂
The Problem
Often, I see a request from an individual asking for a formula that will be able to generate a list based off of some criteria, with no spaces/blanks.
As Chandoo & Hui have often pointed out, there’s not much Excel can’t do if you know the right functions to use.
Today, we’ll take a look at how we can accomplish this particular task.
Suppose I want to be able to generate a list of all the Vegetables.
In cell E2, I put this array formula:
=IF(COUNTIF(A:A,$D$2) < ROWS($E$2:E2), “”, INDEX(B:B, SMALL( IF($A$2:$A$10 =$D$2, ROW( $A$2:$A$10)), ROW(A1))))
Remember, array formulas need to be confirmed using Ctrl+Shift+Enter, and will have curly brackets { } around the formula if done correctly.
I then copy the cell downward as far as I think will ever be necessary to display all the records (i.e. E7).
Lets Look Inside
Let’s take a closer look at how the formula works.
Front Half
First, let’s look at the IF function’s logic check.
=IF(COUNTIF(A:A,$D$2)<ROWS($E$2:E2),””, INDEX(B:B, SMALL( IF($A$2:$A$10 = $D$2, ROW($A$2:$A$10)), ROW(A1))))
We’re using the COUNTIF function to determine the total number of records that meet our criteria. We’re then comparing this to a ROWS function. The ROWS function simply returns the number of rows given in the argument. Note that the first part of the range callout uses an absolute reference and will not change, while the latter part is relative and will change as the formula is copied down. Thus, in the first cell, the ROWS function evaluates to 1. The next cell, it will evaluate to 2, then 3, and so on. So, the IF statement is checking to see if the number of records returned so far (i.e., formula used) is greater than the total number of possible records. If this is true, return a blank (i.e., “”).
Back Half
The latter half of the formula is where things get tricky.
For this part, let’s work our way from the inside out.
We start off with another IF function:
INDEX(B:B,SMALL(IF($A$2:$A$10=$D$2, ROW($B$2:$B$10)), ROW(A1))))
This section compares A2:A10 with our criteria given in cell D2. So, the array if A2:A10 starts off looking like this:
{Fruit, Fruit, Vegetable, Vegetable, Fruit, Vegetable, “”, “”, “”}
When we compare it with the criteria, it becomes this:
{False, False, True, True, False, True, False, False, False}
Looking at the return values in our IF function, we see that only a True result is stated, the ROW.
INDEX(B:B,SMALL(IF($A$2:$A$10=$D$2, ROW($A$2:$A$10)), ROW(A1))))
So, each True value from the array above will be replaced with the corresponding Row value.
This causes the array to become this:
{False, False, 4, 5, False, 7, False, False, False}
Now that we have a nice array with some numbers in it, this gets fed into the SMALL function.
INDEX(B:B,SMALL(IF($A$2:$A$10=$D$2, ROW($A$2:$A$10)), ROW(A1))))
The ROW function at the end will serve as a type of counter.
In E2, where we initially place the formula, this will evaluate to 1, thus telling the SMALL function to return the 1st smallest number.
In E3, it will evaluate to 2, and the SMALL function will return the 2nd smallest number, and so.
So, taking the 1st smallest number from our array, we get the number 4.
We then take this to the INDEX function
INDEX(B:B,SMALL(IF($A$2:$A$10=$D$2, ROW($A$2:$A$10)), ROW(A1))))
Note that we need to callout the entire column, since we are plugging in row numbers.
The 4th row in column B leads us to the value “Broccoli”.
The next formula will return the 5th row, “Spinach”.
The 3rd formula will return the 7th row, “Peas”.
This method can be adapted for use with multiple criteria. We would just need to expand the IF function logic checks so that only the correct rows are returned.
PS. If it gets too confusing, the first part of the formula can be omitted.
=IF(COUNTIF(A:A,$D$2)<ROWS($E$2:E2),””, INDEX(B:B, SMALL( IF($A$2:$A$10 = $D$2, ROW($A$2:$A$10)), ROW(A1))))
It is just there to hide any unwanted #NUM errors after all the pertinent records have been displayed.
EXTENSION
To see how this technique can be extended to use multiple criteria please read the follow up post at:
http://chandoo.org/wp/2014/11/10/formula-forensics-no-003b-lukes-reward-part-ii/
DOWNLOAD
You can download a copy of the above file and follow along, Download Here.
OTHER POSTS IN THIS SERIES
You can learn more about how to pull Excel Formulas apart in the following posts
Formula Forensic 001 – Tarun’s Problem
Formula Forensic 002 – Joyce’s Question
THANK-YOU and a CHALLENGE
Firstly a Congratulations to Luke M on taking up the challenge and on your First Post at Chandoo.org.
Thank-you for explaining to us all how this formula, which has appeared a number of times on the Chandoo.org Forums, works.
The contents of the Post are published as Luke submitted it with only minor formatting changes.
My Challenge to you is this:
If you have a neat formula that you would like to share and explain, try putting pen to paper and draft up a Post as Luke Did above.
If you have a formula that you would like explained but don’t want to write a post also send it in to Chandoo or Hui.
26 Responses to “FIFA Worldcup Excel Spreadsheets [Roundup]”
Nice roundup! Do you know of any one-page spreadsheets which will be updated by an administrator after each game? Would be nice to be able to print out the latest results whenever I feel like checking them as I probably won't be following closely every day.
I actually haven't tried any of the above ones yet, but I thought I'd mention this one that I found which makes a nice one-page form you can fill in dynamically. http://exceltemplate.net/sports/world-cup-2010-schedule-and-scoresheet/
I would like to recommend you these one: http://www.anotagol.com/
You can choose your interface language (english, spanish, italian, portuguese, german or french) and your country for the timezone of match. I like it very much.
An awesome online world cup calendar in flash.
http://www.marca.com/deporte/futbol/mundial/sudafrica-2010/calendario-english.html
Got one more tracker in excel (one page)
http://cid-b09e57e6e960505c.office.live.com/browse.aspx/.Public
[...] Passend zu gerade laufenden Fußball-WM gibt es auf Chandoo.org alles wissenswerte über Excel-Anwendungen für den Fußball-Fan. [...]
Great!!!
I strongly recommend this :
http://www.en.excel-soccer-2010.de/downloads
Chandoo how you found this ...
@Rohit.. really beautiful file. I missed it during my research. Now, I recommend it. 🙂
Hi Chandoo - thanks for the recommandation 🙂 - Regards
[...] Excel, then print it on the other side of your Match Schedule from step 2 above. There are several other Excel spreadsheet templates you can download, but this is probably the only one-page version you can find; plus, it [...]
Does anybody know how to re-create this(?): http://www.marca.com/deporte/futbol/mundial/sudafrica-2010/calendario-english.html
...or do you know where a template can be found? I am DYING to have something like this on my site. When I found it, I had been looking for the longest time for a circular calendar. I found a couple that weren't adequate. Then I stumbled upon this one and my eyes nearly popped out of my head. If anyone can lead me in the right direction, I would be eternally grateful!
Thanks in advance!
Robert
@Robert...
Doing something like that is a lot of work. You can probably get it done with some hired help from a flash developer.
@Robert, the World Cup flash in the Spanish Marca newspaper is impresive, but not much as my own animated spreadsheet with the Goals of 2010 World Cup South Africa in Excel that I just published into my blog:
http://pedrowave.blogspot.com/2010/06/goals-of-2010-world-cup-south-africa-in.html
Download from here:
http://cid-6b219f16da7128e3.office.live.com/view.aspx/.Public/Goals%20South%20Africa%20Animated.xlsx
And start to enter the goals of the rest of matches.
Has anyone seen, or made, a Spreadsheet where you can record the scorers and see a 'top scorers' chart. Would be a nice enhancement
@Neil... checkout this one http://www.inflexionary.com/sports/world-cup-2010-excel
it uses macros to fetch scores from web (and provides very comprehensive analysis too)
@All.. Thanks for the comments. I have updated the post with few more links now.
Hi,
Check this dashboards too:
http://dashboards.org/world-cup-dashboards-and-visualizations/
😉
[...] Here is a collection of FIFA World Cup Spreadsheets if you are more in to that sort of thing. | [...]
[...] Cup fever is here!In FIFA Worldcup Excel Spreadsheets Roundup, Chandoo has some links to useful World Cup tracking workbooks. Only one of them (the first one) [...]
[...] World Cup fever is here!In FIFA Worldcup Excel Spreadsheets Roundup, Chandoo has some links to useful World Cup tracking workbooks. Only one of them (the first one) [...]
Hey, you missed ours! It has everything you need and more, but not a whole pile of silly extras (National Anthems, etc). I'll be making another one for the 2014 world cup. We had over 4000 hits on it!
@Michael Harwood.
Where is it then? You should have posted a link
Sie sollten an einem Wettbewerb teil zu nehmen für einen der besten Blogs im Web. Ich werde empfehlen Sie diese Seite!
Google translation: You should take part in a contest for one of the best blogs on the web. I will recommend this site!
[...] and welcome to the forum, Maybe these similar spreadsheets might give you a few initial ideas: FIFA Worldcup Excel Spreadsheets [Roundup] | Chandoo.org - Learn Microsoft Excel Online If you have specific areas / formulae / layout choices for parts of your spreadsheet that you are [...]
Calling all football fans around the globe! The biggest football festival will kick off on the 12th June 2014 and everyone is placing their bets of who will have the honour of lifting the golden trophy.
Use our free interactive Excel templatel to predict the World cup finalists ! No macros !
http://www.spreadsheet1.com/world-cup-2014-free-excel-prediction-template.html
I also made a Worldcup-tracker, with MS Access, which can also generate reports in Excel
e.g. a match-schedule with locations on y-axis and dates on x-axis, see:
http://worktimesheet2014.blogspot.com.es/2014/05/excel-with-match-schedule-for-2014-fifa.html
and:
http://worktimesheet2014.blogspot.com.es/2014/05/match-access-app-to-track-world-cup.html
where can i find raw data in excel file format of fifa world cups (1930-2014)
@Vivek
Have a read of: http://chandoo.org/forum/threads/goal-of-world-cup.17637/
The location is mentioned in Somendra's comments
Free XLSX Prediction Spreadsheet for World Cup 2018 Russia!
https://www.spreadsheet1.com/fifa-world-cup-2018-russia-free-prediction-templates-for-excel.html