Situation
We know that VLOOKUP formula is useful to fetch the first matching item from a list. So what would you do if you need 2nd (or 3rd etc.) matching item from a list?
For eg. If you have below data, and you want to find out how much sales John made 2nd time, then VLOOKUP formula becomes quite useless. Or is it?!?
Data:
Solution
A simple solution to this problem would be sorting our data on sales person’s name. That way all Johns would line up one beneath another. And we just have to find the first John’s position and add 1 to it to get to 2nd occurrence. Like this =MATCH("John", C5:C17, 0) + 1
But sorting is not an option all the time. So there should be a better way to do this?
Well, there is. We just add a helper column before the sales person name and fill it with sales-person’s name & occurrence. (see the below data table).
For this we can use COUNTIF() Formula, like this: =C5&COUNTIF($C$5:C5,C5). Notice the $C$5:C5?, well the mix of absolute & relative references does the trick here and gets John1, John2… etc.
Now, to lookup 2nd occurance of John, all we do is, simply write =VLOOKUP("John2",...) and we are done.
Sample File
Download Example File – Getting the 2nd matching item from a list using VLOOKUP formula
The file includes few examples on how to fetch 2nd, 3rd etc. matches using lookup formulas. It also has some interesting (and challenging) home work for you. Download & play with it.
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7 Responses to “Extract data from PDF to Excel – Step by Step Tutorial”
Dear Chandoo,
Thank you very much for this and it is very helpful.
However, all the Credit Card Statements are now password protected.
Please advise how can we have a workaround for that
Hello sir,
How to check two names are present in the same column ?
Thanks and Regards
Hi, Thank you for the great tip. One problem, when I click on get data >> from file, I don't see the PDF source option. How can I add it?
I tried to add it from Quick Access toolbar >>> Data Tab, but again the PDF option is not listed there.
I am using Office 365
Hi, Thank you for your video. I see you used the composite table, but I when I load my pdf, it does not load any composite table. It has 20 tables and 4 pages for one bank statement. I have about 30 bank statements that I want to combine. Your video would work except that I can't get the composite table and each of the tables I do get or the pages does not have all the info. what to do?
Dear Chandoo,
How do we select multiple amount of tables/pages in one PDF and repeat the same for rest of the PDF;s in the same folder and then extract that data only on power query.
Thank you
Hi, Thank you for your video. I see you used the composite table, but I when I load my pdf, it does not load any composite table. It has 20 tables and 4 pages for one bank statement. I have about 30 bank statements that I want to combine. nice share
One bank statement takes up 20 tables and four pages in this document. I need to consolidate roughly thirty different bank statements that I have. Your video would be useful if I could only get the composite table, which I can't for some reason, and each of the tables or pages that I can get is missing some information.