SubscribeHow to Print Excel Comments
Posted on December 16th, 2009 in Excel Howtos , Learn Excel - 4 comments
We all know how to make comments on excel documents, just select the cell where you want a comment, press SHIFT+F2 and make the comment. But the comments are only visible when you open the workbook. What if you want to print out an excel file, but include all the comments as well?
Turns out you can do that with a hidden option in excel page setup.
To print excel comments:
- Go to Page Layout Ribbon > Click on “Print Titles” button. This opens the Page Setup dialog. (In excel 2003 you can just go to File > Page Setup)
- You should be in the “Sheet” tab, if not go there.
- Do you see that sneaky little box called as “comments”? Click on it and select how you want to print comments.
- You can print comments as they are shown or print them at the end in a separate page. The output will look like this:
That is all. Now you know the trick to print excel spreadsheet comments.
More on excel comments: change the shape of excel comment box | pimp your comment boxes | extract comments using formulas
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At Pointy Haired Dilbert, I have one goal, "to make you awesome in excel and charting". PHD is started in 2007 and today has 300+ articles and tutorials on using excel, making better charts. 
In XL2007, there is an alternate way to get to the Sheet tab on Page Setup dialog box… instead of clicking the Print Titles command button in the Page Setup group, try clicking on the very small “downward angled arrow in a box” icon located on the right side of the **title bar** for the Sheet Options group… clicking this will bring up the Page Setup dialog box with the Sheet tab already selected. Not all group title bars have this icon, but when it does, clicking it will bring up a dialog box related to that Ribbon group’s functions.
@Rick.. hmm, I didnt realize that, thank you for sharing it with us.
To print Alternate Pages in Excel.
Import the following programme in Tools->Macros>VisualBasicEditor>Import the follwing Code and Run First Programe to print 1,3,5 …
Run the Second Programme to print 6,4,2
Hence you can just print 1,3,5 … first and put the sheets reverse and print again Reverse order.
Sub PrintDoubleSidedWorking()
Dim Totalpages As Long
Dim pg As Long
Dim oddoreven As Integer
On Error GoTo enditt
FirstPage = InputBox(”FORWARD ALTERNATE PAGE PRINTING Enter First Page : “)
LastPage = InputBox(”FORWARD ALTERNATE PAGE PRINTING Enter Last Page : “)
oddoreven = FirstPage
Totalpages = LastPage
For pg = oddoreven To Totalpages Step 2
ActiveWindow.SelectedSheets.PrintOut From:=pg, To:=pg
Next pg
enditt:
End Sub
Sub PrintDoubleSidedReverseWorking()
Dim Totalpages As Long
Dim pg As Long
Dim oddoreven As Integer
On Error GoTo enditt
FirstPage = InputBox(”REVERSE ALTERNATE PAGE PRINTING Enter LAST Page : “)
LastPage = InputBox(”REVERSE ALTERNATE PAGE PRINTING Enter FIRST Page : “)
oddoreven = FirstPage
Totalpages = LastPage
For pg = oddoreven To Totalpages Step -2
ActiveWindow.SelectedSheets.PrintOut From:=pg, To:=pg
Next pg
enditt:
End Sub
@Rick: Thanks for this tip.