We have received a chart for chart busters that required some fixing. I thought, this will be a fun exercise for you. So here it goes,
…column chart that shows daily, weekly or monthly data depending on the user’s choice. In daily the columns are displayed properly, but in weekly & monthly mode the columns are a fraction of the width they should be – why, and how can this be avoided? Bonus points if you can describe how to use an INDIRECT formula on the x-axis labels which is another problem I ran into whilst creating this mockup!
You can download the workbook from here.
Here is how it is looking:
Thanks Gordon for asking this question.
Featured Answers:
There were several people who answered this correctly. I am featuring two answers for this problem.
By Jeff Weir:
One way to fix this is to select the ‘axis options/axis type/text axis’ option in the axis dialogue box (it’s current setting is “Automatically select based on data”.
Then it would be good if you set the ‘interval between tick marks as one, as well as the ‘interval between labels’ as 1 also.
Unfortunately then you run into the problem that your dates are now too wide for the space allowed for them on the graph. Easiest way to do that is to firstly make the graph a little wider, and secondly have an intermediate formula that formats your dates so they have a character return between the month and year, like this:
1 Jan
2009
instead of this:
1 Jan 2009
You can accomplish that with a formula along the lines of this:
=DAY(B6)&CHOOSE(MONTH(B6),” Jan”, ” Feb”, ” Mar”, ” Apr”, ” May”, ” Jun”, ” Jul”, ” Aug”, ” Sep”,” Oct”,” Nov”,” Dec”)&CHAR(10)&YEAR(B6)
Also, the y axis could do with a custom number format. No point of displaying all those zeros if say $250k or 250k (assuming not a currency) will do.
You can see it here
By Gerald Higgins
Well, here goes with the simple solution (in 2003).
Right click the chart, and select Chart Options.
On the AXES tab, there are 3 options under “Category (X) axis”.
I think the option for Time scale was originally selected.
The option for “Automatic” also does not work.
But the option for “Category” does work.
All the commenters with an answer will receive their discount codes by this weekend. Enjoy.
Lear more about making better charts using these chart busters examples:
- Asset Allocation Charts – Done the right way
- Calorie chart – How much you should exercise for what you eat – fixed properly
12 Responses to “Analyzing Search Keywords using Excel : Array Formulas in Real Life”
Very interesting Chandoo, as always. Personally I find endless uses for formulae such as {=sum(if(B$2:B$5=$A2,$C$2$C$5))}, just the flexibility in absolute and relative relative referencing and multiple conditions gives it the edge over dsum and others methods.
I've added to my blog a piece on SQL in VBA that I think might be of interest to you http://aviatormonkey.wordpress.com/2009/02/10/lesson-one-sql-in-vba/ . It's a bit techie, but I think you might like it.
Keep up the good work, aviatormonkey
Hi Chandoo,
You might find this coded solution I posted on a forum interesting.
http://www.excelforum.com/excel-programming/680810-create-tag-cloud-in-vba-possible.html
[...] under certain circumstances. One of the tips involved arranging search keywords in excel using Array Forumlas. Basically, if you need to know how frequent a word or group of keywords appear, you can use this [...]
@Aviatormonkey: Thanks for sharing the url. I found it a bit technical.. but very interesting.
@Andy: Looks like Jarad, the person who emailed me this problem has posted the same in excelforum too. Very good solution btw...
Realy great article
"You can take this basic model and extend it to include parameters like number of searches each key phrase has, how long the users stay on the site etc. to enhance the way tag cloud is generated and colored."
How would you go about doing this? I think it would need some VB
Hi,
I found the usage very interesting, but is giving me hard time because the LENs formula that use ranges are not considering the full range, in other words, the LEN formula is only bringing results from the respective "line" cell.
Using the example, when I place the formula to calculate the frequency for "windows" brings me only 1 result, not 11 as displayed in the example. It seems that the LEN formula using ranges is considering the respective line within the range, not the full range.
Any hint?
@Thiago
You have to enter the formula as an Array Formula
Enter the Formula and press Ctrl+Shift+Enter
Not just Enter
Thank you, Hui! I couldn't work out how this didn't work
is there a limit to the number of lines it can analyse.
Ie i am trying to get this to work on a list of sentances 1500 long.
@Gary
In Excel 2010/2013 Excel is only limited by available memory,
So just give it a go
As always try on a copy of the file first if you have any doubts
Apologies if I am missing something, but coudn't getting frequency be easier with Countif formula. Something like this - COUNTIF(Range with text,"*"&_cell with keyword_&"*")
Apologies if I missed, but what is the Array Formula to:
1. Analyze a list of URL's or a list of word phrases to understand frequency;
2. List in a nearby column from most used words to least used words;
3. Next to the list of words the count of occurrences.