I am obsessed with unique values, I guess it has something to do the quality data of I get to work with. So much so that it is the first excel post I have written on this blog, way back in 2006. Today I want to share with you all one more way (Not again man, you did that 2 weeks back) to extract unique values. I promise that I wont propose another unique idea to extract unique values (remember, I can still write about ways to remove duplicates… 😛 )
Ok, enough introduction already. Here goes another unique items extraction technique, this time using Pivot Tables.
1. Just select the data from which you need to extract unique items
2. Create a Pivot Table (in Excel 2003 menu > data > pivot table and in Excel 2007 Insert > Pivot Table)
3. Drag and drop a column in the pivot table and you will instantly see all unique values for that column.
4. Copy the values and use paste special to extract the values.
Why I love this technique:
It is scalable and works really well with large data. If your data changes just refresh the pivot. Also, when you need to extract unique values for multiple columns this technique is really good, for eg. unique customer names, product names, cities from monthly sales report. Despite the manual step of creating the pivot tables, this method is highly reliable.
Also checkout other ways to filter unique items or eliminate duplicates:
> Getting unique items using data filter and formulas
> Use advanced data filters to find unique items
> Eliminate Duplicate Entries in a List using Formulas
> Get Unique items using Excel 2007 built in features
What is your favorite way of extracting unique items ? Or you are happy with with few duplicates here and and there ?
17 Responses to “Custom Number Formats – Colors”
You are right, Chandoo. I was playing with the colour numbers last week and some of them don't appear different from each other. Others are totally different from yours.
@Duncan
Each version of Excel, post 2003, renders colors slightly differently
Different language versions may also have different default color palettes
Hello in french
excel 2010
colo1 = couleur1 = black
[couleur1]; [couleur2]; etc..
@Hui, thank you very much again for this great post.
However - under Excel 2007, Hungarian version your solution does not work with color names. I've tried both English and Hungarian names, but drops an error message "not valid formats"
Do you have any idea how to solve this issue?
thanks in advance
@Andras
Without a Hungarian version of Excel 2003 I don't think I can assist
Have you tried using the colour numbers? I couldn't get the names to work (despite using an english version of excel). but it did work with the numbers though. I left out the "u" and was easily able to produce burgundy using [color9]
Here a possible solution: find an English version of Excel, write there the formats using English names, then open the file in the Hungarian version and see the translation.
In Excel 2007 I can't get the colour names to work e.g Sea Green but the numbers do e.g color3 - colour3 does not work so I must bow to the country that has stolen my language (ha ha!)
Hey chandoo, nice Tip!
Wouldn't be easier just apply some conditional formatting for negative numbers and another for positive numbers? Or there's some cases that you can't do that?
Unfortunately the TEXT function doesn't color the cell as number formatting does.
Hi Hui,
Great post Sir, love the new way of formatting with color numbers.
I am using 2007, and it leads me to the last color number 56.
Thanks Hui.
[…] explains how to set up custom number formats with a wide array of […]
Thanks Hui - works a treat!
Thank you, very helpful.
Trying to figure out if it is possible to apply color only to a part of the cell?
E.g. I have a value formatted as Accounting with a currency symbol.
Those I find somewhat distracting though necessary. If I could make them less obtrusive by coloring them gray while the number would stay black, that would be great. Tried tinkering with the format string, but didn't get the desired result. Single color for complete cell value works, but coloring just part of it could not be achieved. Maybe somebody managed that?
Exactly what I was looking for - thank you!
colour in the Australian doesn't work - we have to go American and no problem.
I always thought is was 56 colours notice you have 57. Cool.
thanks
Analir Pisani
Customised Microsoft Office Training Specialist
Sydney - Australia
http://www.azsolutions.com.au
Thank You!