It has been a while since we had an Excel Links feature. So here we go again. But before jumping in to all the Excel goodness, let me share a few tidbits about our Bangkok adventure.
As you may know, we (Jo, kids & I) have temporarily moved to Bangkok for a few months. If all goes well, we plan to live here until 1st week of March before returning to India.
So far, we are really loving this place. We rented an apartment on the busy Sukhumvit road (near PhromPhong BTS) for 2 months. The apartment is on 20th floor and we have amazing views of various sky-scrappers, sky train and awesome sky. In fact the kids like the view so much that, we spend half-an-hour every night just watching the trains from our bedroom window, before they sleep.
Since this is not a pure vacation, I spend a few hours everyday replying to emails & comments, preparing content for this blog, helping students on Excel School & VBA Classes and other work stuff. But rest of my day is free and we are enjoying it by eating strange food, taking kids to beautiful parks (we went to the calm & vast chatuchak park area last weekend), taking leisurely strolls. I have also started playing squash & swimming.
Some pics (click to enlarge)
One side effect of all this is, I am not able to spend as much time replying to your emails. So if you have sent us something and not heard back, please drop a reminder and I will get back to you at earliest. And oh yeah, I love you for doing that 🙂
Back to Excel links…,
This week, I have a few interesting Excel articles & tips to help you. Click on these and enjoy.
How to set meaningful axis scales in Excel charts
Jon Peltier dissects a poorly constructed chart and along way shows us how to set up proper axis scale etc. so the chart communicates concisely. While on Jon’s site, also check out how to get answers for your excel questions for some good ideas. He missed out our forum, but good list nevertheless.
15 Spreadsheet formatting tips
Ever wondered how to make a usable, good looking Excel workbook? If so, check this out for some really handy tips & excellent ideas.
More on Excel formatting here: How to make better excel sheets, Formatting tips
FREE Webinar on Spreadsheet Risk Management
Myles, who writes the spreadsheet risk management articles on chandoo.org shared this link with me. If you are responsible for a lot of workbooks, this free webinar might give you some ideas on how to reduce the risk.
Generating Invoice Numbers in Excel
Learn how to use VBA to generate invoice numbers in Excel, automatically.
Excel Drop Down list from a different workbook
Debra shows us how to use lists in other workbooks as source for drop-downs in Excel.
That is all for now.
We have some exciting new tips & Excel awesomeness waiting to happen this week. Stay tuned!
Until then, as they say in Thailand, Kob Khun Krup (meaning thank you).
23 Responses to “Shift Calendar Template – FREE Download”
Hi Chandoo,
your recent postings include only Excel 2007 templates. Unfortunately the company I work at still runs Excel 2003. Is it possible to get your awesome files in other excel version as well?
Thanks so much for your great excel stuff!
Is it possible to do this for shifts with hours instead of days? To organise a three shift day?
Thanks in advance,
Stelios
In my organization there are 45 employees i need split then into three shifts ex:A shift:14,B shift:14,C shift:14 and week off:3 kindly help me on this.
@Masthan
You need to understand what rules your company has for the various shifts / roster combinations
Chandoo, I once did a shift control spreadsheet for my team. I put one person in each line, the columns were the days. I put a shift code in each cell indicating in which shift that person should work, or if the person were out that day. I have two codes for being out. One is for vacations and one is to compensate days worked in weekends. This way I was able to count how many persons I have in each shift, how many were on vacations and how many were out compensating (that's the term we use here) weekend worked hours.
Later I included the possibility of a person be in two lines one for normal hours other for overtime. This is mainly used for planning purposes. If you would like I can send you an example. The only problem of this spreadsheet is that we don't have a person view, only this consolidated view.
Hi George, I would like to have a copy of your spreadsheet if you can share it.
Thanks in advance, Chuck
Hi Chandoo,
Where is the code located ? is it VBA ? If so , how do you hide it ? Or it is .NET ?
Thx
@Idan
.
No VBA or code, it is all done with Mirrors.
Only Joking,
.
But there is no VBA or code,
It is all done with Named Formulas and Lookups.
Have alook at the cells in the calander area and Named Formulas in the Formulas, Name Manager Tab.
How can i calculate between two or more different workbooks? Please, reply me as early as possible.
@Anand
Open the workbooks you want to link to
Start a formula = and click and change between workbooks as required.
You can use the View, Switch window menu to change workbooks mid formula
The format for using workbooks is
=[Workbook.xlsm]Sheet1!$A$1
or
=SUM('[Book2.xls]Sheet1'!$A$1:$D$10)
etc
Hi Chandoo,
I am working with a call centre wherein i ned to update at the month end 20 to 30 employees login hours which are defict to track it at the month end is very difficult is there any template which can be made to track that why on a particular day a guy who needs to be on calls was why not on calls.
Thank you so much Chandoo. This is really helping me. As usual, you rock.
What's FortyTwoDays and Calendar in Name manager?
Both are unused and FortyTwoDays doesn't make any sense.
I have a SQL db that contains records of events scheduled/completed on a particular date. Can this method ous building a calendar be used to display those events on the respective day?
Positively awesome!
I'm attempting to help a friend create a schedule for adult classes - and of course its not"paid help". Here is the scenario:
20 classes, instructor, room#, student class size, start date, number of class days (need to subtract weekends)
class
instructor
room
students
start
#days
PATH
karen
201
21
01/01/13
11
BILLING
jane
401
15
01/12/13
13
MEDISOFT
mike
301
11
01/25/13
9
he'd like to see these classes show up in different colors within the same month's calendar chart. He can draw it, but I'd like to see it done automatically through data, and I just can't visualize it, but I KNOW this will work - can you help?
Jan 🙂
Dear chandoo,
Try many way to download still can't access. Any way we want to try out 3 shifts with 3 guys in a group .eg Group A Morn, Group B Night and Group C Rest. And every each group must work on sunday to take turns. In fact we are security teams so that's why sunday is required to work. Pls guide and show how to put in the working calendar. Thank you in advance.
I've been trying to copy and/or recreate this to use in a workbook I'm doing for the transportation department I'm working for. I need to have the calendar on the first sheet in my document (it has graph's from data on another sheet). I'm trying to use it to track (with the conditional formatting) accidents and injuries. I've redone the conditional formatting to do 4 different accident types (no injury, near miss, OSHA recordable injury and work loss injury), but when I enter the formula's you have in the calendar portion where it says "DateOfFirst-FirstWeekDay" I can't figure out how you did that. Are you able to help?
I would like to use Excel to solve the following problem for a community work. I want to create a Driver schedule for a given month from a pool of volunteers for a community service. Each of these volunteers can drive only on specific days in a week. I would like to populate the driving schedule for each weekday with primary, secondary and tertiary drivers in a random fashion so that I do not overburden one person. I would greatly any help you can provide.
Hi chandoo,
Thanks for your valuable effort for create this template and let me know how to add multiple employees in the the Roaster.
Hi Chandoo,
This article on shift roaster is very helpful. Could you please let me know how i can use the same for n number of resources who work 24/7, considering their leaves and holidays?
Thanks,
Savitha
Hi Chandoo,
This article on shift roaster is very helpful to all. Could you please let me know how i can use the same if I want to add for some more shifts, since the color is not getting change if I add more shifts like 4,5 etc.,
Thanks,
Murali
nice post
How can I change the date to 2017 under Shift Data worksheet.