Yesterday was Halloween. To our readers who are not familiar with it, ‘Halloween is a colorful festival with lots of costumes, scary stories, theme parties and trick-or-treating, celebrated on 31st October, every year.” I have never celebrated Halloween as it is an unknown tradition in India where I live. But that is no excuse. Especially when the celebration calls for colorful clothes, scary themed houses and shrieking kids.
Of course, we are not going to have a traditional Halloween. Because,
- At our house, we use pumpkins to make sambar, not lights
- The only ones with costumes in our house are my kids.
- If I send my kids for trick or treat, they will get neither.
So that brings us to the only part of Halloween that I can celebrate. Telling scary stories.
So lets talk about the stuff that scares us. But bear in mind that I am not interested in that time when you & your cousin went camping and stumbled in to an abandoned log cabin to discover the …Save it for real Halloween.
We want to talk stuff that scares you in Excel of course.
I will go first, Things in Excel that scare me most
- Solver. Although I have used it several times, every time I set up a solver model, I feel uncomfortable. I am not sure if it will give the results I am looking for or something else altogether.
- Broken connections. More than scare, I just feel annoyed when I see these. This is also why I am very skeptical to copy entire worksheets or big ranges between files.
- Array formula usage of FREQUENCY(), N(), MMULT() and TRANSPOSE(): In most of our formula challenge & formula forensic posts, I see a lot of people using these formulas. Most of the times when I try to decode what is happening I feel lost. They are really scary!
- Statistical analysis: This is something I have been fearing since college days. I know good deal about basic probability and statistics. But when it comes to advanced stuff, I always fumble. Good thing I don’t have to use these techniques very often.
Hopefully, I will grow my skills in next year to fear less.
What about you? What areas of Excel scare you most?
Go ahead and tell us your Excel scary stories. What are you afraid of? What makes you snicker? Which Excel features make you feel vulnerable? Go ahead and tell us. Post your stories in comments.
PS: You can also tell us the scary thing that happened to your Excel workbooks or analysis.
PPS: Or about the time you were alone at home and you heard a rustling noise in the closet, only to realize it was a nasty, long and confusing SUMPRODUCT.
21 Responses to “Distinct count in Excel pivot tables”
The distinct count option works well but I have found that if I have a date field and want to group by year, month, etc. that option seems to be disabled. I need to do both, distinct count and group by year/month.
Example data; sales orders with item quantities with dates.
Challenge; sum the item quantities, count the distinct orders and group by month. How do I do this?
Perhaps that's not possible due to the grouping?
@Al... When you use data model based pivots, you cannot group values manually anymore. Why not use Excel 2016's default date grouping option? In this case we have just a few dates, so Excel is not grouping them, but if you have an year's worth of data, when you make the pivot with date in the row label area, Excel automatically groups them. If you have fewer dates or want to use your own grouping, just create a table with all dates, add columns with month, week, year etc. Then connect this table (these types of tables are usually called as calendar tables) to your data on date field as a relationship. Now you can create reports by month, quarter etc easily.
Is this the only way to do it in 2013? I find it rather cumbersome to have to create another data table listing dates with the another column for MONTH() and YEAR() to be able to summarise data for senior level...
I know people find adding calendar tables cumbersome, but it is a best practice and let's you add more layers of analysis quite easily. For example, adding analysis by weekday vs. weekend or by financial quarter or YTD calculations (you would need either Power Pivot DAX or some very carefully setup pivot table value field settings)
I had absolutely no idea this was possible. Very useful, nice work!
Doesn't work for 2010 version though (or at least not my works version)
Hi ,
The post has the following in it :
These instructions work only in Excel 2016, Office 365 and Excel 2013.
when i have 2 different Pivot tables, one without the enabled “Add this data to data model” option, and the other one with it enabled.. is there anyway i can link slicers between them?
if the answer is NO,, what to do ?
Quick note, the “Add this data to data model” option is not available for the Mac version.
perhaps outside scope of this article but I have found when I attempt to create a pivot table from an external data source (connection to a sql view) the "Add this data to data model" becomes greyed out. Anybody experienced and found a solution so I can start getting distinct count in my pivot tables?
Is there a way to still add a calculated field when using distinct count?
I found I can't change the date source after tick the " add this data to the data model", can you help to adv how to change the date source in such case?
Is there a way to update the source once you have added to the data model? I receive a new spreadsheet weekly and would like to update the connection so my tables pull from the new source.
Hi Crhis, I like how you have hulk (superhero) as your avatar. Do you know that there is a superhero in Excel too? It's Power Query. You can use it to solve your problem in a simple click. Here an intro if you need some guidance.
Powerful Introduction to Power Query
A big Thank you. It worked.
Hi, have survey data that I need to analyze but the challenge is that my key fields are showing horizontally. I tried to transpose the fields using Power Query, but unfortunately the new fields are returning same values on a pivot table despite using distinct values
How I can a do a pivot table with discount conts in some columns and then generate shor report filter pages. pls it drives crazy
Hi. Why grand total pivot of distinct count is 13? shouldn't it be 67?
Great Answer! Saved me lots of time!
Thank you!!!
Worked awesome! Thanks!!
Hi Chandoo,
I am using pivot tables for distinct count and now I need to update them with new set of data. But when I update the source data, all the columns and formatting of Pivot table disappears and I need to build it from Scratch.
Is there a possibility that I can update the source data with new rows added and also retain my pivot tables?