Let’s say you got some text values and want to extract the amounts from them. Something like this:
Note: Thanks to Monty for posting this problem on our forum.
How to go about it?
We could use a variety of techniques to extract the values.
- Formulas – not easy given the unstructured nature of data. But almost possible. See this for an example.
- VBA – possible, read this forum discussion few ways to do it.
- Power Query – at first glance it might seem tricky, but PQ makes this all too easy. Read on.
Extracting amounts from text items – Power Query Tutorial
- Specify a list of currency codes. Create a table in Excel and mention the codes. Something like below. Let’s name this table as codes
- Load text data in to Power Query (Use Power Query > from Table or Data > from Table). We get this:
- Now, let’s bring in currency codes as a cross join. To do this, just insert a new custom column. In the formula section, type
= Excel.CurrentWorkbook(){[Name=”codes“]}[Content] - This will bring a new column with all currency codes as tables. Expand the column to cross join both tables. See below demo.
- Now, add a conditional column to check which currency code is present in the text data. You can use below settings:
- At this stage, our PQ data looks like this:
- Now, let’s filter away any nulls in the Found? column.
- Splitting each row by the currency code in next column: this is the tricky part. We can use Text.Split() to split a text value by delimiter. But the result will be a list. We just want one of the items of that list. Simple, we can pass the result of Text.Split() to List.Last() to get that. Use below formula:=List.Last(Text.Split([String],[Custom.Codes]))
- We get this:
- Now, convert the Amount column to decimal number. This will throw errors for incorrect values like .530.680268. Simply remove all these errors.
- Tidy up by removing unnecessary columns and renaming the rest. Load in to Excel. Here is a snapshot of cleaned data.
Download Example Workbook
Click here to download sample workbook. Try cleaning the data in first tab yourself using PQ. You will realize how awesome and simple this approach is compared to either formula or VBA driven methods.
How are you using Power Query?
These days, PQ (or get data & transform as it is known in newer versions of Excel) has become my go to tool for most data polishing, cleanup and reshaping problems. What about you? Are you addicted to PQ yet? Please share your experiences and wins in the comments section.
More ways to extract, clean and massage data with Power Query:
If this looks interesting, check out below tuts to learn more about PQ.
- Introduction to Power Query – Podcast
- SUMPRODUCT Vs. Power Query
- Figuring out Employee Churn with Power Query [HR Analytics]
- Unpivot data quickly with Power Query [tutorial]
21 Responses to “How to Filter Odd or Even Rows only? [Quick Tips]”
Infact, instead of using =ISEVEN(B3), how about to use =ISEVEN(ROW())
So it takes away any chance of wrong referencing.
I like Daily Dose of Excel
I like it.
Just a heads up, you do need to have the Analysis ToolPak add-in activated to use the ISEVEN / ISODD functions. An alternative to ISEVEN would be:
=MOD(ROW(),2)=0
rather than use a formula, couldn't you enter "true" in first cell and "false" in the second and drag it down and than filter on true or false.
Just for clarification, is Ashish looking to filter by even or odd Characters or rows?
so many functions to learn!
Nice support by chandoo and team as a helpdesk. Give us more to learn and make us awesome. Always be helpful.......
In case you want to delete instead of filter,
IF your data is in Sheet1 column A
Put this in Sheet2 column A and drag down
=OFFSET(Sheet1!A$1,(ROWS($1:1)-1)*2,,)
(This is to delete even rows)
To delete odd rows :
=OFFSET(Sheet1!A$2,(ROWS($1:1)-1)*2,,)
If your numbered cells did not correspond to rows, the answer would be even simpler:
=MOD([cell address],2), then filter by 0 to see evens or 1 to see odds.
I sometimes do this using an even simpler method. I add a new column called "Sign" and put the value of 1 in the first row, say cell C2 if C1 contains the header. Then in C3 I put the formula =-1 * C2, which I copy and paste into the rest of the rows (so C4 has =-1 * C3 and so forth). Now I can just apply a filter and pick either +1 or -1 to see half the rows.
Another way, which works if I want three possibilities: in C2 I put the value 1, in C3 I put the value 2, in C4 I put the value 3, then in C5 I put the formula =C2 then I copy C5 and paste into all the remaining rows (so C6 gets =C3, C7 gets =C4, etc.). Now I can apply a filter and pick the value 1, 2, or 3 to see a third of the rows.
Extending this approach to more than 3 cases is left as an exercise for the reader.
Another way =MOD(ROW();2). In this case, must to choose betwen 1 and 0.
[...] How to Filter Even or Odd rows only [...]
very different style Odd or Even Rows very easy way to visit this site
http://www.handycss.com/tips/odd-or-even-rows/
Thanks for the tip, it worked like magic, saved having to delete row by row in my database.
Thanks!
Thankssssssssssssssss
Hi Chandoo- First of all thanks for the trick. It helped me a lot. Here I have one more challenge. Having filtered the data based on odd. I want to paste data in another sheet adjacent to it. How can I do that?
For Example-
A 1 odd
B 3 odd
C 4 even
D 6 even
I have fileted the above data for odd and want to copy the "This is odd number" text in adjacent/next sheet here. How can I do that. After doing this my data should look like this
A 1 odd This is odd number
B 3 odd This is odd number
C 4 even
D 6 even
Hi! Could you please help me find a formula to filter by language?
Thank you!
Chandoo SIR,
I HAVE A DATA IN EXCEL ROWS LIKE BELOW IS THERE ANY FORMULA OR A WAY WHERE I CAN INSTRUCT I CAN MAKE CHANGES , MEANS I WANT TO WRITE ONLY , THE FIG IS FRESH, BUT IN BELOW ROW IT WILL AUTOMATICALLY TAKE THE SOME WORDS FROM FIGS AND MAKE IN PLURAL FORM , WHILE USING '' ARE'' LIKE BELOW
The fig is fresh - row 1
Figs are fresh - row 2
The Pomegranate is red - row 3
Pomegranates are red - row 4
=IF(EVEN(A1)=A1,"EVEN - do something","ODD - do something else") with iferron (for blank Cell)