Show hide list boxes using VBA

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Rama, one of our readers emailed this:

Hello Chandoo I am very new to vba. Help me with this

Q) I Have Many List boxes In That I need to Hide Few Of them Using Check box

Example:If I have List boxes Like A,A1,B,B1

If I Check On Check box A(Captioned As A) It Should show A,A1 List boxes. If I Unchecked it Should Hide A,A1 List boxes

In a similar manner if i checked Check box B .It Should show B,B1 List boxes. If I Unchecked it Should Hide B,B1 List boxes

Show Hide list boxes by using a check box

We can use check box and a bit of VBA to do this easily. First see this demo:

Show hide list boxes using Excel VBA - Demo

How to show or hide list boxes – Video

Although the concept behind this is very simple, explaining it in a post will make it very long. So I made a 10 minute video. Please watch it below:

[Watch this on our youtube page]

For more on this technique – see Customer Service Dashboard article.

To insert check boxes & list boxes see this tutorial.

Download example workbook

Click here to download the example workbook to understand this technique better. Examine the code in module 1 & 2 to know more.

How do you hide / show things using VBA?

Selectively hiding or showing is a great way to enhance your models, dashboards or reports. I use this technique very often. Most of my dashboards, products etc. contain interactive help that user can see or hide with a click. In background, I use few lines of VBA to do this magic.

What about you? Do you face similar situations? How do you handle them? Share your VBA tips & ideas using comments.

Are you new to VBA?

If so, you have hit a treasure chest. Start with our Excel VBA page and get the basics. Once you are ready to take a deep dive, go thru dozens of VBA / Macro Examples.

And when you want more, consider joining our VBA classes.

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2 Responses to “Top 10 Power BI Interview Questions & Answers”

  1. Keith says:

    Hello...
    In Power BI I have data that includes months by name only (e.g. May, April, December...)
    I need to build charts etc. but i need the months to go chronologically... not alphabetically... I cannot seem to find the fix to this.... once again, my data does NOT have an actual date attached to it (like 02/01/2023)....only month names... can i use a helper table wher i id the month names as numbers 1 thru 12? and if so, how do i manage this to work for me ?
    Thank you.
    ~Keith

    • Chandoo says:

      You need to setup an extra table to map each month name to a running number. A simple 12 row table like
      Jan 1
      Feb 2
      Mar 3
      ..
      Dec 12

      Then create a relationship between this month table and your month column
      Now, go to "table view" in Power BI and set the sort by column to month number for the month name column on this new table.
      Finally, use the new table's month name whenever you need to refer to the month name in the visuals.
      They will be chronologically arranged.

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