Situation
Not always we want to lookup values based on one search parameter. For eg. Imagine you have data like below and you want to find how much sales Joseph made in January 2007 in North region for product “Fast car”?
Data:
Solution
Simple, use your index finger to scan the list and find the match 😉
Of course, that wouldn’t be scalable. Plus, you may want to put your index finger to better use, like typing . So, lets come up with some formulas that do this for us.
You can extract items from a table that match multiple criteria in multiple ways. See the examples to understand the techniques:
| Using SUMIFS Formula [help] | |
| Formula | =SUMIFS(lstSales, lstSalesman,valSalesman, lstMonths,valMonth, lstRegion,valRegion, lstProduct,valProduct) |
| Result | 1592 |
| Using SUMPRODUCT Formula [help] | |
| Formula | =SUMPRODUCT(lstSales,(lstSalesman=valSalesman)*(lstMonths=valMonth)*(lstRegion=valRegion)* (lstProduct=valProduct)) |
| Result | 1592 |
| Using INDEX & Match Formulas (Array Formula) [help] | |
| Formula | {=INDEX(lstSales,MATCH(valSalesman&valMonth&valRegion&valProduct, lstSalesman&lstMonths&lstRegion&lstProduct,0))} |
| Result | 1592 |
| Using VLOOKUP Formula [help] | |
| Formula | =VLOOKUP(valMonth&valSalesman&valRegion&valProduct,tblData2,7,FALSE) |
| Result | 1592 |
| Conditions: | A helper column that concatenates month, salesman, region & product in the left most column of tblData2 |
| Using SUM (Array Formula) [help] | |
| Formula | {=SUM(lstSales*(lstSalesman=valSalesman)*(lstMonths=valMonth)* (lstRegion=valRegion)*(lstProduct=valProduct))} |
| Result | 1592 |
Sample File
Download Example File – Looking up Based on More than One Value
Go ahead and download the file. It also has some homework for you to practice these formula tricks.
Also checkout the examples Vinod has prepared.
Special Thanks to
Rohit1409, dan l, John, Godzilla, Vinod
Similar Tips
- Excel SUMIFS Formula – What is it, how to use it & examples
- Excel SUMPRODUCT Formula – What is it, how to use it & examples
8 Responses to “Introducing PHD Sparkline Maker – Dead Simple way to Create Excel Sparklines”
This looks like it could be very useful for a project I'm putting together right now, thank you so much. Quick & silly question, how do I copy & paste the sparkline as a picture?
Question answered. For anyone else:
Select chart>Hold Shift key & select Edit/Copy Picture>Paste
[...] more information about PHD Sparkline Maker, please read this article and to learn more about Sparklines, read this article from Microsoft Excel 2010 blog. Also there [...]
Am I right in thinking that the y-axis is set automatically by excel?
That makes it possible to get the column chart not to start at zero.
Andy - yes, it is currently set to 'auto', which defaults to a zero base for positive values, but you can change that by left-clicking the chart, then choosing (in Excel 2007):
"Chart Tools/Layout/Axes/Primary Vertical Axis/More Primary Vertical Axis Options"
PUBLIC SERVICE ANNOUNCEMENT: When manually editing a chart's minimum/maximum axis values, PLEASE be sure there's a valid reason and that doing so won't skew the message shown by the data (e.g. by exaggerating differences). If in doubt, go back and read Tufte. (W.W.T.D.?)
[...] gridlines, axis, legend, titles, labels etc.) and resize it so that it fits nicely in a cell [example]. This is the easiest and cleanest way to get sparklines in earlier versions of excel. However this [...]
thanks for the work creating the template!!!!
looks good